Top 15 Administrative coordinator Jobs in River Falls, Wi

Front Desk Coordinator / Patient Care Coordinator
Velocity Phyiscal Therapy & Wellness Clinic, LLC —Hudson, WI
- $15 - $25 an hour
- Part-time
- Customer service
- HIPAA
- Administrative experience
- Paid holidays
- 401(k)
Quick Apply
Administrative & Human Resources Coordinator
Dark Horse Athletics —Hudson, WI
- $55,000 - $62,000 a year
- Weekends as needed
- Hybrid work
- Google Workspace
- 5 years
- Mid-level
Quick Apply
Administrative Coordinator I
Consumer Direct Wisconsin —Hudson, WI
- Full-time
- Bilingual
- Background check
- Computer literacy
- Profit sharing
- Paid parental leave
Quick Apply
5d
Maintenance Shop Administrative Coordinator
Vic's Crane & Heavy Haul, Inc. —Rosemount, MN
- $27 - $32 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- ERP systems
- Profit sharing
- Health insurance
Quick Apply
8d
Sales Coordinator
Premier Truck Group —Roberts, WI
- Dealership
- Customer service
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
LAB COORDINATOR
Flint Hills Resources —Rosemount, MN
- $30 - $40 an hour
- Microsoft Excel
- Pass drug screening
- Laboratory experience
- Paid parental leave
- Health savings account
Clinical Office Coordinator
Regions Hospital —Maplewood, MN
- $19.54 - $29.32 an hour
- Full-time
- Mid-level
- 3 years
- High school diploma or GED
- Disability insurance
- Health insurance
8d
Front Desk Dental Patient Coordinator
Dr. Roger Stoddard's Dental Office —Saint Paul, MN
- $23 - $25 an hour
- Part-time
- Dental office
- Clinic experience
- In-person
- 401(k)
- Paid time off
Quick Apply
11d
Patient Care Coordinator/Front Desk
NURA, PLLC —Woodbury, MN
- $15.55 - $19.44 an hour
- Part-time
- Word processing
- Clinic
- Analysis skills
Quick Apply
1d
Client Account Services Administrative Coordinator
Mahoney | CPAs and Advisors —Saint Paul, MN
- $20 - $25 an hour
- Part-time
- Microsoft Word
- Mid-level
- Office
- Free parking
- Profit sharing
Quick Apply
Front Office Coordinator
Lund Family Dentistry —White Bear Lake, MN
- $20 - $22 an hour
- 8 hour shift
- Dental office
- Organizational skills
- In-person
- Paid holidays
- Health insurance
Quick Apply
1d
LifeSpa-Coordinator
Life Time —Rosemount, MN
- $13.25 - $15.75 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- High school diploma or GED
- Disability insurance
- Health insurance
10d

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Administrative & Human Resources Coordinator
Dark Horse Athletics —Hudson, WI
Respond to phone calls and emails within 24 hours. HR degree or HR certification (PHR, SHRM-CP, or equivalent). Manage offboarding checklists and documentation.
$55,000 - $62,000 a year
Quick Apply
HR Administrative Assistant
Assured Wellness LLC —Saint Paul, MN
Bachelor’s degree in human resources, Business Administration, or a related field (preferred). Performance Management: Assist in the development and…
$24 an hour
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Greets visitors, answers and screens telephone calls, as well as assists prospective, new or existing clients when sales staff is unavailable.
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Front Desk Coordinator / Patient Care Coordinator

Velocity Phyiscal Therapy & Wellness Clinic, LLC
Hudson, WI

Quick Apply

Job Details

Part-time | Full-time
$15 - $25 an hour

Benefits

Paid holidays
401(k)
Paid time off

Qualifications

Customer service
Spreadsheets
Word embeddings
Administrative experience
High school diploma or GED
Organizational skills
Front desk
Typing
Productivity software
Phone etiquette
Office experience

Full Job Description

Front Desk Coordinator / Patient Care Coordinator

Velocity Physical Therapy & Wellness Clinic is seeking an organized, motivated, and compassionate Front Desk Coordinator to be the welcoming face of our practice. This position plays a vital role in creating an exceptional patient experience while ensuring the daily operations of the clinic run smoothly and efficiently.

We are looking for someone who enjoys helping people, thrives in a fast-paced environment, is highly organized, and takes pride in accuracy and attention to detail.

Primary Responsibilities :

Patient Experience

Greet patients warmly and create a positive first impression.
Answer incoming phone calls professionally and efficiently.
Schedule, reschedule, and confirm patient appointments.
Check patients in and out while ensuring all required information is current and accurate.
Collect co-pays, outstanding balances, and other patient payments.
Maintain patient confidentiality and comply with HIPAA guidelines.
Help maintain an organized and welcoming reception area.

Administrative Duties

Complete new patient intake and ensure all required paperwork is received.
Verify insurance benefits and obtain prior authorizations as needed.
Maintain accurate patient demographics and insurance information.
Assist with the daily flow and efficiency of the clinic.
Order and maintain office and clinical supplies.
Prepare and distribute the clinic's monthly newsletter.
Compile monthly reports, statistics, and business metrics.
Assist with miscellaneous administrative projects as assigned.

Technology & Organization

Become proficient with the clinic's electronic medical record (EMR), scheduling, and practice management software.
Maintain organized digital and paper records.
Utilize Microsoft Excel, spreadsheets, and reporting tools with confidence.
Identify opportunities to improve office systems and workflow.

Preferred Additional Skills

Knowledge of physical therapy insurance billing and claims processes.
Familiarity with medical terminology.
Experience working in a physical therapy, chiropractic, orthopedic, or other outpatient healthcare setting.
Ability to assist with insurance follow-up or billing functions is a strong bonus.

QualificationsRequired

Excellent customer service and interpersonal skills.
Strong verbal and written communication.
Exceptional organizational skills and attention to detail.
Ability to multitask and prioritize responsibilities.
Professional, dependable, and self-motivated.
Comfortable learning new software and technology.
Proficiency with Microsoft Office, particularly Excel and Word.
Ability to work independently while contributing to a collaborative team.

Preferred

Experience in a medical office or outpatient healthcare setting.
Knowledge of physical therapy workflows.
Experience with insurance verification and authorizations.
Experience with medical billing.
Familiarity with EMR/practice management software.

The Ideal Candidate

Our ideal team member is someone who:

Loves interacting with people and making others feel welcome.
Has a positive, solution-oriented attitude.
Is proactive rather than waiting to be told what to do.
Takes ownership of their work.
Enjoys organization and keeping systems running efficiently.
Can balance multiple priorities while remaining calm under pressure.
Values teamwork and is always willing to help wherever needed.
Wants to contribute to the continued growth of a thriving physical therapy practice.

What We Offer

Competitive hourly wage based on experience.
Paid time off and holiday benefits (if applicable).
Opportunities for professional growth and development.
A supportive, positive, and team-focused work environment.
The opportunity to make a meaningful difference in patients' lives every day.

At Velocity Physical Therapy & Wellness Clinic, we believe our front desk team is much more than reception—they are the heart of our patient experience. If you are organized, compassionate, motivated, and enjoy helping people while keeping a busy office running smoothly, we'd love to meet you.

Job Types: Full-time, Part-time

Pay: $15.00 - $25.00 per hour

Benefits:

401(k)
Paid time off

Education:

High school or equivalent (Preferred)

Experience:

Customer service: 1 year (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in river falls, wi

Front Desk Coordinator / Patient Care Coordinator

Administrative & Human Resources Coordinator

Administrative Coordinator I

Maintenance Shop Administrative Coordinator

Sales Coordinator

LAB COORDINATOR

Clinical Office Coordinator

Front Desk Dental Patient Coordinator

Patient Care Coordinator/Front Desk

Client Account Services Administrative Coordinator

Front Office Coordinator

LifeSpa-Coordinator

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