Part-Time File Clerk - Village Clerk's Office
OAK PARK VILLAGE OF —Oak Park, IL
- $15.00 - $25.64 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- English
TEAM CLERICAL
State of Illinois —Hillside, IL
- $4,144 - $5,429 a month
- Full-time
- Bilingual
- Background check
- Office
- Paid parental leave
- Paid holidays
12d
Stocker
Walmart —Forest Park, IL
- $17 - $30 an hour
- Part-time
- High school
- Forklift
- Ability to lift 50 pounds
- Paid jury duty
- Disability insurance
Parking Compliance Specialist
OAK PARK VILLAGE OF —Oak Park, IL
- $22 - $33 an hour
- Overtime
- Writing skills
- Residential
- High school diploma or GED
OFFICE ASSOCIATE
State of Illinois —Melrose Park, IL
- $4,144 - $5,429 a month
- Full-time
- Spanish
- High school
- Office
- Paid parental leave
- Paid holidays
2d
Packaging Support
Grön —Melrose Park, IL
- $20 an hour
- Full-time
- 1 year
- Ability to stand for extended periods
- Ability to lift 25 pounds
- Paid holidays
- Health insurance
Quick Apply
5d
OFFICE RECEPTIONIST
State of Illinois —Chicago, IL
- $3,935 - $5,051 a month
- Full-time
- Bilingual
- Background check
- Office
- Paid parental leave
- Paid holidays
13d
PUBLIC AID ELIGIBILITY ASSISTANT
State of Illinois —Chicago, IL
- $4,144 - $5,429 a month
- Full-time
- Spanish
- Office
- High school diploma or GED
- Paid parental leave
- Paid holidays
13d
Clerk/Receptionist
Village of Lincolnwood —Lincolnwood, IL
- $59,426 - $80,226 a year
- Full-time
- Entry level
- Under 1 year
- Paid holidays
- Health insurance
4d
Morning Stock Associate
Five Below Inc —Melrose Park, IL
- From $15 an hour
- Part-time
- Travel
- 16+ years old
- Entry level
- Health insurance
- On-the-job training
Quick Apply
Personal Shopper (In-Store)
Walmart —Forest Park, IL
- $17 - $30 an hour
- Part-time
- High school
- Entry level
- Paid jury duty
- Disability insurance
Store Team Member (Cashier, Stocker, Animal Care)
Pet Supplies Plus —Elmwood Park, IL
- $17.05 - $18.05 an hour
- Part-time
- Heavy lifting
- Pass drug screening
- 16+ years old
- Health insurance
- Dental insurance
OFFICE COORDINATOR
State of Illinois —Chicago, IL
- $4,272 - $5,641 a month
- Full-time
- Bilingual
- High school
- Office
- Paid parental leave
- Paid holidays
13d
Merchandise and Stocking Associate
Sam's Club —Cicero, IL
- $18.50 - $26.50 an hour
- High school
- Sales
- Merchandising
- Paid jury duty
- Disability insurance
Machine Operator (Engrosser) 1st Shift
Ferrara Candy Company, Inc. —Forest Park, IL
- $25.50 an hour
- Overtime
- Basic math
- High school diploma or GED
- Entry level
- Health insurance
- Dental insurance
JANITOR
Building Services of America LLC —Berwyn, IL
- $25 an hour
- Part-time
- Inventory management
- Office
- Organizational skills
- Paid time off
Quick Apply
General Labor - Day Shift
Ferrara Candy Company, Inc. —Bellwood, IL
- $22.50 an hour
- Overtime
- Ability to walk for extended periods
- Writing skills
- High school diploma or GED
- Health insurance
- Dental insurance
Bookseller
Half Price Books —Countryside, IL
- $16.00 - $22.06 an hour
- Full-time
- Communication skills
- Entry level
- Paid holidays
- Health insurance
Quick Apply
Packer
Fresenius Kabi —Melrose Park, IL
- $19 an hour
- Overtime
- English
- High school diploma or GED
- Entry level
- Wellness program
- Paid holidays
Delivery Associate
Allegro Forward Delivery —Melrose Park, IL
- $22.75 - $24.00 an hour
- 8 hour shift
- Pass drug screening
- Ability to climb stairs
- Ability to lift 50 pounds
- Paid training
- Health insurance
Quick Apply
8d

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Part-Time File Clerk - Village Clerk's Office

OAK PARK VILLAGE OF
Oak Park, IL

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Job Details

Part-time
$15.00 - $25.64 an hour

Qualifications

Customer communication
High school diploma or GED

Full Job Description

Department: Office of the Village Clerk

FLSA: Non-Union, Non-Exempt

Pay Grade: 1

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Under general supervision, performs a variety of office duties related to the organization, maintenance, retrieval, and disposition of physical and electronic records. Ensures records are accurately labeled, securely stored, and readily accessible. Maintains confidentiality in handling sensitive information; follows established retention schedules; assists with archiving and secure destruction of records; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED

Receives direct supervision from the Village Clerk.

EXAMPLES OF DUTIES - Essential and other important duties and responsibilities may include, but are not limited to, the following:

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties are representative and not exhaustive:

1. Records and Compliance

File, index, scan, and retrieve physical and electronic records.

Maintain records in compliance with the Local Records Act and adopted retention schedules.

Assist with records archiving and authorized destruction.

Ensure proper labeling, organization, and secure storage of records.

Maintain confidentiality of official records, including closed session materials.

2. Public Service and Communication

Greet and assist residents, visitors, and staff in person, by telephone, and electronically.

Respond to routine inquiries or refer requests to appropriate departments.

Prepare routine correspondence, notices, and mailings.

Contact outside agencies to obtain or provide information as directed.

3. Legislative and Meeting Support

Assist with preparation of Village Board and committee meeting materials.

Assemble agenda packets and post meeting notices in compliance with the Open Meetings Act.

Schedule meetings and hearings as assigned.

4. Administrative Operations

Receive and review advisory board and commission applications, and related documents for completeness.

Enter and maintain accurate data in electronic databases and logs.

Compile information and maintain statistical records.

Coordinate with the Police Department, Finance, IT and Law and any third-party vendors regarding documentation and records.

5. Office Support

Receive, sort, and distribute incoming and outgoing correspondence.

Order, receive, and organize office supplies and materials.

Perform related clerical duties as required.

Other important responsibilities and duties:

1. Contact the public and outside agencies in acquiring and providing information and making referrals.

2. Order, receive and organize office materials and supplies.

3. Receive, sort and distribute incoming and outgoing correspondence.

4. Perform related duties and responsibilities as required.

5. Maintain confidentiality of information including but not limited to information obtained during closed session meetings of the Village Board and advisory board, commission or committee meetings.

QUALIFICATIONS:

Knowledge of:

English usage, spelling, grammar and punctuation.

Modern office practices and procedures.

Microsoft Office 365 applications including Word, Excel, Outlook, PowerPoint, and Adobe Acrobat.

Basic principles of records management and retention.

Ability to:

Provide professional and responsive customer service to internal and external customers.

Interpret and apply departmental policies and procedures.

Learn and apply federal, state, and local requirements related to records management and confidentiality.

Perform detailed clerical work with accuracy and consistency.

Maintain organized filing systems, both physical and electronic.

Enter and maintain data accurately.

Operate standard office equipment.

Communicate clearly and effectively, orally and in writing.

Establish and maintain effective working relationships.

Work independently within established guidelines.

Maintain regular and predictable attendance.

EDUCATION AND EXPERIENCE

High school diploma or equivalent required.

One (1) year of clerical, records management, or general office experience preferred. Experience in a municipal environment is desirable.

An equivalent combination of education and experience may be considered.

PHYSICAL DEMAND

Work is performed primarily in an office environment. Duties require extended periods of sitting, standing, and computer use. The position requires the ability to move, lift, and shift file boxes and stored materials weighing up to 25 pounds.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORKING CONDITIONS

Work occurs in a standard office setting with frequent public interaction. Occasional access to onsite or off-site storage facilities may be required.

DIVERSITY, EQUITY, AND INCLUSION STATEMENT

The Office of the Village Clerk commits itself to diversity, equity and inclusion by recognizing that creating a mutually respectful, multicultural and equitable environment does not happen on its own, it must be intentional. This includes providing equal opportunities for everyone regardless of race, ethnicity, gender identity, sexual orientation, religion, ability, military or veteran status or any other characteristics

High school diploma or equivalent required. One (1) year of clerical, records management, or general office experience preferred. Experience in a municipal environment is desirable. An equivalent combination of education and experience may be considered. Work is performed primarily in an office environment. Duties require extended periods of sitting, standing, and computer use. The position requires the ability to move, lift, and shift file boxes and stored materials weighing up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Apply Now

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jobs in river forest, il

Part-Time File Clerk - Village Clerk's Office

TEAM CLERICAL

Stocker

Parking Compliance Specialist

OFFICE ASSOCIATE

Packaging Support

OFFICE RECEPTIONIST

PUBLIC AID ELIGIBILITY ASSISTANT

Clerk/Receptionist

Morning Stock Associate

Personal Shopper (In-Store)

Store Team Member (Cashier, Stocker, Animal Care)

OFFICE COORDINATOR

Merchandise and Stocking Associate

Machine Operator (Engrosser) 1st Shift

JANITOR

General Labor - Day Shift

Bookseller

Packer

Delivery Associate

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Department: Office of the Village Clerk

DEFINITION

SUPERVISION RECEIVED AND EXERCISED

Other important responsibilities and duties:

QUALIFICATIONS:

Knowledge of:

Ability to:

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