Top 1 Billing administrator Jobs in Rochester, Ny

Administrative Assistant
EFPR ADVISORY LLC —Rochester, NY
- $22 - $25 an hour
- Full-time
- Microsoft Outlook
- Writing skills
- Mid-level
- Opportunities for advancement

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Administrative Assistant

EFPR ADVISORY LLC -
Rochester, NY

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Job Details

Full-time
$22 - $25 an hour

Benefits

Opportunities for advancement

Qualifications

Communication with suppliers
Customer communication
Preparation of internal financial performance reports
Microsoft Outlook
Database maintenance
Accounts receivable management
Writing skills
Accurate transaction records management
High school diploma or GED
Client invoicing
Accounting data entry
Financial records management
Financial record maintenance
Vendor communication
Accounting and finance experience
Legal billing
Documentation Handling
Cross-functional communication
Quality data entry
Data analysis software

Full Job Description

Description:

Position Summary:

With EFPR’s 2080 Annual Hours Policy for Accounting professionals, EFPR continues to be leader in the Public Accounting Industry. EFPR remains a destination employer. We are currently looking for a Administrative Assistant to support the Operations/Finance Department and take care of other general administration needs for the office. If you want to join a team that offers excellent opportunities for career development and advancement, please visit our website to learn more. https://efpradvisory.com/careers/perks-benefits

Time & Billing

Assist with Client Monthly Billings
Edit, Prepare and Post Invoices
Assist with Client AR including collections
Maintain the Time & Billing database
Produce monthly reporting
Produce reporting as requested
Answer Client Emails
Year End Procedures
Reconcile Payments with Accounts
Move, Delete, Update Time Entry
Assist in coordinating and tracking operational projects, timelines, and deliverables.
Prepare and maintain operational reports and documentation.
Coordinate logistics for meetings, events, and training sessions.
Assist with performance metrics reporting and data analysis for process improvement.

Accounts Receivable

Receive deposit information recorded in VPM and other money deposited
Reconcile to VPM

Miscellaneous

Assist with Time and Billing Changes
Answer phones
Assist with client mailings and other admin duties when asked

General Administrative Duties

Serve as a liaison between Operations, Finance, and other departments.
Manage calendars, schedule meetings, and coordinate travel arrangements.
Handle confidential information with professionalism and discretion.
Contribute to continuous improvement initiatives and administrative process optimization.

Requirements:

Education Requirements:

HS Diploma required

Experience:

1–3 years of experience in time and billing, accounting support, or legal/professional services administration

Skills:

Self-starter & independent worker
Written & oral communication skills to communicate effectively with clients & vendors
Written & oral communication skills to communicate effectively with partners, managers, and staff
Knowledge of Practice Management Workstation in CCH a plus
Time and billing software proficiency (e.g., Aderant, Elite 3E, Timeslips, Clio, CCH Practice Management)
Microsoft Excel (formulas, sorting/filtering, PivotTables, XLOOKUP/VLOOKUP)
Microsoft Office Suite (Outlook, Word)
Data entry with a high degree of accuracy
Accounts receivable (AR) processing
Invoice preparation and billing
Payment reconciliation
Financial reporting
Database maintenance
Recordkeeping and document management

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