Top 19 Executive assistant/office manager Jobs in Rochester, Ny

Project Manager (Mechanical Contracting)
Postler & Jaeckle Corp. —Rochester, NY
- $80,000 - $110,000 a year
- Email
- 5 years
- No background check
- Supervising experience
- Profit sharing
- Fuel card
Quick Apply
Front Office Manager & Executive Assistant
Angels In Your Home —Rochester, NY
- $20 - $25 an hour
- Full-time
- Computer literacy
- Mid-level
- Office
Quick Apply
Administrative Assistant & Leasing Agent
BALDWIN REAL ESTATE CORP —Rochester, NY
- $22 - $24 an hour
- Full-time
- Word processing
- Mid-level
- Office
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Mgr, Clinical Trials Proj
University of Rochester —Rochester, NY
- $77,600 - $116,400 a year
- Full-time
- 6 years
- Surgery
- Office
Regional Director, Development & Philanthropy (Rochester Region)
Make-A-Wish Foundation of Metro New York and Western New York —Pittsford, NY
- $88,000 - $94,000 a year
- Weekends as needed
- Research
- Office
- Microsoft Office
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8d
Visiting Assistant Professor for Doctorate of Education in Executive Leadership
St. John Fisher University —Rochester, NY
- $75,650 - $89,000 a year
- Full-time
- School experience
- Office
- Residential
Restaurant General Manager - Tim Hortons
Tim Hortons —Rochester, NY
- $63,500 a year
- Overtime
- 18 years or older
- Sales
- Mid-level
- Health insurance
- Dental insurance
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Open Rank Assistant/Associate Professor of Clinical Nursing MNE (Graduate)
University of Rochester —Rochester, NY
- Temporary
- 5 years
- HIPAA
- Doctor of Philosophy
- Continuing education credits
Client Engagement Manager – Family Office Services
Family Office Growth Partners —United States
- From $100,000 a year
- Full-time
- Remote
- Background check
- 11+ years
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
2d

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executive assistant/office manager jobs near rochester, ny

Project Manager (Mechanical Contracting)

Postler & Jaeckle Corp.
Rochester, NY

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Job Details

Full-time
$80,000 - $110,000 a year

Benefits

Profit sharing
Fuel card
Health savings account
AD&D insurance
Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Cell phone reimbursement
401(k) 5% Match
Employee assistance program
Vision insurance
401(k) matching
Professional development assistance
Opportunities for advancement
Life insurance
Retirement plan

Qualifications

Mechanical Engineering
Project management
Construction industry experience
Cost budgeting
LEED Certification
Construction project planning
Mechanical knowledge
ProCore
Construction estimating

Full Job Description

Job Summary

Postler & Jaeckle Corp. is seeking a Project Manager to manage the daily operations of moderately complex to large-scale mechanical construction projects from kickoff to closeout. This role requires a proven track record of successfully managing mechanical projects (including HVAC, piping, and plumbing) and strong organizational capabilities.

As a key team member, the PM will lead the execution and delivery of assigned mechanical projects, independently managing all phases of execution while working collaboratively with Senior Project Managers and field teams. This is an excellent opportunity for a seasoned professional ready to take full ownership of projects and committed to operational excellence.

Key Responsibilities

Manage the execution and delivery of assigned mechanical projects from pre-construction through closeout, ensuring alignment with project objectives and timelines.
Develop and maintain project plans, schedules, and budgets for assigned projects; manage the scope of work and ensure the project is delivered on time, within budget, and to the required quality standards.
Coordinate project resources, overseeing and coordinating internal teams, subcontractors, and vendors to ensure the right team is in place and working effectively.
Work closely with engineering, procurement, and construction teams to ensure seamless project execution.
Identify potential project risks and implement effective risk mitigation strategies in collaboration with senior staff.
Serve as a primary point of contact for day-to-day stakeholders, including clients, contractors, vendors, and internal teams, ensuring effective communication and problem resolution.
Review and process change orders, RFIs, and other project documentation to ensure compliance with contractual terms and conditions.
Regularly report on project progress and financial status to Senior Project Managers or executive leadership.
Support the training and development of Assistant Project Managers, supervising field and office personnel assigned to your projects, ensuring accountability and performance.
Drive project execution, cost control, scheduling, and contract management for assigned projects.
Monitor and ensure compliance with safety, quality, and regulatory standards across all project phases.
Resolve routine to moderate project challenges and client concerns.
Represent the company in routine client and industry meetings.

Qualifications

Bachelor’s degree in Mechanical Engineering, Project Management, or a related field, or equivalent experience.
5–10 years of project management experience, with at least 3 years focused on mechanical construction projects.
PMP, LEED, or other relevant certifications (desired).
Proven track record of managing moderately complex mechanical projects.
Solid understanding of commercial and industrial mechanical systems (HVAC, piping, plumbing), design processes, and industry regulations.
Exceptional organizational and communication skills.
Ability to analyze complex problems and provide effective solutions.
Ability to manage project financials, timelines, and team performance for multiple projects concurrently.
Proficiency in project management and scheduling software (e.g., MS Project, Procore).
In-depth knowledge of safety protocols, environmental standards, and compliance regulations.

Compensation & Benefits

Annual Salary Range: $80,000 - $110,000
Comprehensive Benefits: Health, dental, and vision insurance with company contribution, Life insurance, HSA contributions, 401(k) with company contribution, Profit sharing, and Paid Time Off (PTO).

About Postler & Jaeckle

At Postler & Jaeckle, we’re more than a mechanical services provider; we’re a team driven by shared values and a strong company culture. Founded in 1964, our success is built on delivering exceptional service, and it’s our people who make that possible. We foster a supportive and inclusive environment where excellence and teamwork are at the core of everything we do.

Equal Opportunity Employer: Postler & Jaeckle Corp. is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of any legally protected status or characteristic. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Please send your resume to [email protected].

Job Type: Full-time

Pay: $80,000.00 - $110,000.00 per year

Benefits:

401(k)
401(k) 5% Match
401(k) matching
AD&D insurance
Cell phone reimbursement
Dental insurance
Disability insurance
Employee assistance program
Fuel card
Health insurance
Health savings account
Life insurance
Opportunities for advancement
Paid time off
Professional development assistance
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

executive assistant/office manager jobs in rochester, ny

Project Manager (Mechanical Contracting)

Front Office Manager & Executive Assistant

Administrative Assistant & Leasing Agent

Mgr, Clinical Trials Proj

Regional Director, Development & Philanthropy (Rochester Region)

Visiting Assistant Professor for Doctorate of Education in Executive Leadership

Restaurant General Manager - Tim Hortons

Open Rank Assistant/Associate Professor of Clinical Nursing MNE (Graduate)

Client Engagement Manager – Family Office Services

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