Top 42 Executive coordinator Jobs in Rochester, Ny

Executive Support Asst IV, Chair
University of Rochester —Rochester, NY
- $24.00 - $33.60 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Office
- 3 years
Legal Coordinator - Intellectual Property
Constellation Brands —Rochester, NY
- $23.58 - $47.94 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- Bachelor's degree
- Health insurance
- Dental insurance
3d
Watershed Agricultural Coordinator
Monroe County Soil & Water Conservation District —Rochester, NY
- $55 an hour
- Weekends as needed
- Hybrid work
- Research
- Mid-level
- 3 years
- Travel reimbursement
- Paid time off
Quick Apply
4d
Associate Director
St. John Fisher University —Rochester, NY
- $100,000 - $120,000 a year
- Full-time
- Hybrid work
- Nursing
- Microsoft Outlook
- 5 years
- Work from home
Youth Support Coordinator 1 (NY HELPS)
State of New York - Children & Family Services, Office of —Rush, NY
- $66,951 - $85,138 a year
- Full-time
- Background check
- Mid-level
- Master's degree
13d
Broker Relations Manager
State of New York - Insurance Fund, State —Rochester, NY
- $106,898 - $131,665 a year
- Full-time
- Remote
- Background check
- Bachelor's degree
- Business Administration
- Paid holidays
- Health insurance
Concierge Facilities Coordinator
Melroc Group —West Henrietta, NY
- $24 - $30 an hour
- Part-time
- Inventory management
- Mid-level
- Office
Quick Apply
6d
Visiting Assistant Professor for Doctorate of Education in Executive Leadership
St. John Fisher University —Rochester, NY
- $75,650 - $89,000 a year
- Full-time
- School experience
- Office
- Residential
5d
Senior Project Coordinator
CaterTrax, Inc. —Rochester, NY
- $26.00 - $28.85 an hour
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Outlook
- Computer literacy
Business Development Representative
Curana Health —Rochester, NY
- $95,000 - $122,000 a year
- Full-time
- Bachelor of Science
- Mid-level
- Bachelor's degree
- Paid holidays
- 401(k)
Human Resources Operations Coordinator
CDS Monarch, Inc. —Webster, NY
- $21.63 - $26.44 an hour
- Full-time
- Writing skills
- Mid-level
- Office
Quick Apply
Donor Stewardship Coordinator
United Way of Greater Rochester and Finger Lakes —Rochester, NY
- $58,000 - $65,000 a year
- Weekends as needed
- Hybrid work
- Mid-level
- Administrative experience
- Travel
- Paid time off
- Professional development assistance
Quick Apply
Facilities & Account Coordinator
US AMR-Jones Lang LaSalle Americas, Inc. —Webster, NY
- $60,000 - $64,000 a year
- Online Application
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid parental leave
- Paid holidays
Quick Apply
11d
Sr. Reg Affairs & Compl Spec
University of Rochester —Rochester, NY
- $70,600 - $105,800 a year
- Full-time
- Hybrid work
- Surgery
- OSHA
- 5 years
13d
Project Manager
Avangrid —Rochester, NY
- $122,000 - $163,100 a year
- Full-time
- Engineering
- Travel
- Contracts
- Opportunities for advancement
Youth Apprenticeship Coordinator
Rochester Technology & MFG INC —Rochester, NY
- $52,500 - $57,500 a year
- Weekends as needed
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- 401(k)
Quick Apply
7h
Account Executive
Audacy, Inc. —Rochester, NY
- $40,000 - $55,000 a year
- Urgently hiring
- Hybrid work
- Mid-level
- Driver's License
- In-person
- Health savings account
- Disability insurance
Childcare Coordinator
Exos —Rochester, NY
- $16 - $18 an hour
- Part-time
- CPR Certification
- Microsoft Excel
- Customer service
- Health insurance
- 401(k)
Quick Apply
4d
Instructor (Reading, Math, Phonics and STEM)
Huntington Learning Center of Pittsford —Rochester, NY
- $18 - $24 an hour
- Part-time
- Teaching Certification
- Math
- Math
- Opportunities for advancement
Quick Apply
Interpreter, Language, SMH
University of Rochester —Rochester, NY
- $21.78 - $30.53 an hour
- 8 hour shift
- Remote
- Anatomy knowledge
- HIPAA
- Inpatient

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Executive Support Asst IV, Chair

University of Rochester -
Rochester, NY

Apply Now

Job Details

Full-time
$24.00 - $33.60 an hour

Qualifications

Executive administrative support
Newsletters (communication methods)
Experience at colleges/universities
Editing

Full Job Description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

Department:

500038 SMH Dermatology Admin

Work Shift:

UR - Day (United States of America)

Range:

UR URC 208 H

Compensation Range:

$24.00 - $33.60

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

With a high degree of independent prioritizing and decision-making, serves as principal assistant to all 20+ faculty as well as the Chair and senior administrative team. Manages the general office and related administrative services of a dynamic and highly functioning academic medicine team which service the clinical, research, and education missions of the department. Interfaces with colleagues at every level of our organization to accomplish mission-critical work.

ESSENTIAL FUNCTIONS

30% Administrative support: Provide support to all Dermatology faculty, administrator, and department leadership for all University related activities. Create and process all new hire paperwork, assist in setting up meetings, preparing travel arrangements, processing expense reports, secretarial support and any other related duties. Is the primary PCard holder for the entire department and makes associated purchases, by request, from all areas of the department. Other examples of independent and self-directed support duties include the review and updating of CVs in eCV, maintaining Department website for accuracy, coordinating onboarding of new faculty, co-authoring department newsletter for resident program alumni, and helping create policies and procedures relevant to key job functions.
25% Prepare Faculty Recruitment, Promotion, and Re-Appointment Paperwork: Independently gather all necessary documentation to open up new faculty positions and prepare promotions and/or re-appointment packages for faculty. Works closely with Faculty Affairs, SMD Finance, and Medical Staff Office (MSO) to make sure packages contain all necessary paperwork and completed by deadlines, is primary point of contact for privileging and payer credentialing with MSO. Work with department leadership to ensure process of hiring, promotion, etc, is timely and error-free.
15% Assistant to the Chair: Maintain Chair’s daily calendar, ensuring accuracy. Work with Chair on coordinating travel, ensuring accuracy. Assist other faculty members in making travel arrangements. Prepares travel and conference reports for Chair. Support Chair in annual faculty evaluation process including scheduling faculty appointments with chair, distributing forms and ensuring timely completion by faculty and any other related duties. Coordinate meetings among multiple department representatives for various topics.
10% Plans and makes all arrangements for meetings and special events: Arranges and schedules meetings for monthly clinical faculty meetings, monthly research faculty meetings, quarterly combined faculty meetings, quarterly executive leadership dinner meetings, etc., data sharing and other educational events that are not resident related. Sends out polls and reminders to faculty and prepares agendas with assistance from Chair and administrator, takes and shares detailed meeting minutes. Work with Residency Coordinator in relationship to visiting professor visits. Plan and arrange all department specific events including holiday party and summer picnic (with nearly 100 attendees each).
5% Maintain Department Equipment Inventory and Space Survey: With minimal guidance, maintains department equipment and space up to date. Tags equipment as required and enter into equipment inventory. Certifies department equipment inventory and space as required by University.
5% Human Resources: Coordinates the opening of new positions across every aspect of department. Manages multi-step and complex interview process for faculty candidates as well as Nurse Practitioner candidates (includes arranging travel, hotel, dinners with multiple attendees, etc). Also, approves time in myURHR (UKG) for staff and serves as back-up approver for others.
5% Maintain office supply and office equipment inventory: Ensure that the administrative office (and research faculty offices) has necessary office supplies and functioning office equipment. Work with faculty and staff for any special items needed. Coordinates service calls with IT, ISD, Facilities, Environmental Service, etc.

MINIMUM EDUCATION & EXPERIENCE

Associate's degree and 3 years related work experience including at least 1 year in an executive administrative capacity in an academic office or project management, or the equivalent experience in business required, Bachelor's degree preferred,

KNOWLEDGE, SKILLS AND ABILITIES

Excellent interpersonal, organizational, and communication skills both verbal and written required
Strong attention to detail, proofreading ability, and the ability to maintain confidentiality at all times required
Proficiency in Outlook, knowledge of Microsoft Office Suite preferred as well as UR-specific systems like Faculty Roster, UR Space, and Workday preferred

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

Apply Now

Refine Your Search

executive coordinator jobs in rochester, ny

Executive Support Asst IV, Chair

Legal Coordinator - Intellectual Property

Watershed Agricultural Coordinator

Associate Director

Youth Support Coordinator 1 (NY HELPS)

Broker Relations Manager

Concierge Facilities Coordinator

Visiting Assistant Professor for Doctorate of Education in Executive Leadership

Senior Project Coordinator

Business Development Representative

Human Resources Operations Coordinator

Donor Stewardship Coordinator

Facilities & Account Coordinator

Sr. Reg Affairs & Compl Spec

Project Manager

Youth Apprenticeship Coordinator

Account Executive

Childcare Coordinator

Instructor (Reading, Math, Phonics and STEM)

Interpreter, Language, SMH

I want to receive the latest job alert for executive coordinator in rochester, ny

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