Staff Accountant
Eisco Scientific— Honeoye Falls, NY
Location: On-site — Honeoye Falls, NY
Position Type: Full-Time
Department: Finance
Reports To: Controller
Pay Range: $60,000–$68,000/year
Experience Level: 2-4 years
Schedule: Mon–Fri, on-site
EOS Aligned: Yes — Rock-Based
About Eisco Scientific
Eisco exists to make a difference—with our products, our people, and our purpose. As the parent company of Eisco, a global leader in scientific manufacturing and education, we support classrooms, laboratories, and research organizations worldwide. Our team is passionate about science, service, and helping our customers succeed.
The Role
We are seeking a Staff Accountant with 2-4 years of professional accounting experience to join Eisco’s Finance team. This is a hands-on contributor role: the Staff Accountant owns daily accounts payable and accounts receivable entry, weekly AP payment selection, weekly AR aging and collections, own a portion of the month-end close, balance sheet reconciliations, and journal entry preparation.
The Staff Accountant reports to the Controller and is anchored entirely in Finance. They are accountable for a defined set of Finance Rocks every quarter, tracked through our EOS cadence. The role focuses on building deep mastery of Eisco’s accounting workflows—transactional accuracy, timely close, and clean reconciliations—rather than cross-functional project work.
This role is designed for an accountant who has the fundamentals - debits and credits, the close cycle, reconciliations—and is ready to take ownership of recurring AP/AR workflows and grow as a core member of the Finance team.
Home Function: Finance
The Staff Accountant’s reporting line is to the Controller. Finance is the operational anchor—providing continuity, stability, and a consistent lens for evaluating work through an accounting framework. All Rocks are set in Finance.
EOS Alignment
The Staff Accountant operates on the EOS quarterly cycle. Finance Rocks are defined, agreed upon, and tracked via the EOS LMA (Leadership, Management, Accountability) cadence. The Staff Accountant participates in the Finance L10 meeting.
Selection & Entry Bar
A formal interview process is required, including functional interviews with the Controller, a technical accounting screen (AP/AR entry, reconciliations, journal entries, close-cycle scenarios), and an assessment of EOS cultural fit, values alignment, and professional maturity.
Oversight Model
The Controller manages the Staff Accountant day-to-day, owns the Finance Rocks, reviews close-cycle work, approves weekly AP payment selections, and reviews the weekly AR aging. The CFO provides indirect oversight through the Finance L10 cadence and quarterly Rock reviews.
Q1 Rocks — Finance & Accounting (Months 1–3)
The Staff Accountant’s first quarter is focused on building fluency in Eisco’s close cycle, chart of accounts, AP and AR workflows, and reconciliation cadence.
# 1
Rock (90-Day Goal): Achieve functional proficiency in Acumatica for AP, AR, GL, and bank reconciliation workflows
Success Metric: Complete 3 full month-end close cycles with minimal supervision by Day 75
Owner: Controller
#2
Rock (90-Day Goal): Own daily accounts payable and accounts receivable entry end-to-end
Success Metric: 100% of invoices and customer receipts entered within 2 business days of receipt by Day 60
Owner: Controller
#3
Rock (90-Day Goal): Prepare weekly AP payment selection and weekly AR aged report with collections follow-up
Success Metric: Payment selection submitted to Controller every Monday; AR aging issued every Friday with documented collections actions by Day 60
Owner: Controller
#4
Rock (90-Day Goal): Own assigned balance sheet account reconciliations end-to-end
Success Metric: All assigned recs completed within 5 business days of close; zero unreconciled items >30 days by Day 90
Owner: Controller
#5
Rock (90-Day Goal): Complete onboarding to EOS tools, culture, and cadence
Success Metric: Active participation in Finance L10; Q2 Rocks scoped and agreed with Controller by Day 85
Owner: Controller
Ongoing Finance Scope (Q2 Onward)
After Q1, the Staff Accountant’s Finance Rocks evolve quarter by quarter, with the Controller. Representative areas of ongoing Finance ownership include:
- Daily accounts payable invoice entry, coding, PO matching, and exception routing.
- Daily accounts receivable cash application and investigation of short pays and unapplied cash.
- Weekly AP payment selection: aging review, due-date and discount-term analysis, cash availability check, and submission to the Controller for approval.
- Weekly AR aged trial balance, collections follow-up on accounts >30 days, and dispute escalation.
- Month-end close execution: journal entries, accruals, prepaid amortization, depreciation, and intercompany entries.
- Balance sheet account reconciliations with documented support and timely resolution of reconciling items.
- Bank reconciliations and cash position reporting.
- Fixed asset accounting: additions, disposals, depreciation schedules, and tag-to-ledger reconciliation.
- Sales and use tax filings, exemption certificate management, and supporting documentation.
- Vendor and customer master data maintenance, including W-9 and credit application files.
- Audit preparation support: pulling samples, preparing schedules, and responding to auditor requests.
- SOP development and continuous improvement of AP, AR, bookkeeping, and close processes.
Key Responsibilities
- Own and deliver against Finance Rocks defined each quarter, tracked through the EOS LMA cadence.
- Enter accounts payable invoices daily with accurate GL coding, PO matching, and supporting documentation.
- Apply accounts receivable cash daily and resolve unapplied or short-paid items promptly.
- Prepare the weekly accounts payable payment selection for Controller approval, balancing due dates, discount opportunities, and available cash.
- Produce the weekly accounts receivable aged report and lead collections follow-up on past-due accounts.
- Execute month-end close activities accurately and on schedule, including journal entries, accruals, and account reconciliations.
- Maintain clean, well-documented working papers that stand up to internal and external audit review.
- Participate in the Finance Level 10 meeting and contribute to continuous improvement of AP, AR, balance sheet account reconciliations, and close processes.
- Communicate proactively with the Controller on progress, blockers, vendor or customer issues, and risks.
- Maintain vendor and customer master data integrity, including W-9s, credit applications, and tax exemption certificates.
Required Skills & Experience
- Bachelor’s degree in Accounting, Finance, or related field (required).
- 2-4 years of professional accounting experience, including hands-on exposure to AP, AR, month-end close, and reconciliations.
- Working knowledge of U.S. GAAP fundamentals: accruals, prepaids, depreciation, revenue recognition basics.
- Experience with accounts payable invoice processing, three-way match, and check/ACH payment runs.
- Experience with accounts receivable cash application, aging analysis, and collections.
- Advanced Microsoft Excel skills, including pivot tables, VLOOKUP/XLOOKUP, SUMIFS, and basic data modeling.
- Experience with at least one ERP or general ledger system (Acumatica, NetSuite, QuickBooks, Sage, SAP, or similar).
- Strong written and verbal communication skills—comfortable making collections calls and corresponding with vendors and customers.
- High degree of attention to detail and ownership of work product.
- Strong organizational skills with the ability to manage daily AP/AR work alongside weekly and monthly close deadlines.
- Demonstrated core values alignment: accountability, transparency, continuous improvement.
Preferred Qualifications
- Prior experience in a B2B, manufacturing, distribution, or ecommerce environment.
- Exposure to EOS (Entrepreneurial Operating System) or similar operational framework.
- Direct experience with Acumatica ERP.
- Experience supporting sales and use tax compliance across multiple states.
- Exposure to inventory accounting, standard costing, or cost of goods sold analysis.
- Experience writing SOPs or process documentation.
Year-End Review & Career Path
At the conclusion of the first 12 months, the Controller will conduct a formal performance and career review. The discussion considers:
- Quality and impact of Finance work, including Rock completion rate, AP/AR cadence reliability, close-cycle performance, and reconciliation accuracy.
- Demonstrated strengths and the accounting areas where the Staff Accountant created the most measurable value.
- Business need and the Staff Accountant’s own stated career interests.
Strong performance is required—not assumed—to grow into a Senior Accountant or specialized Finance role.
Working Conditions
- Fast-paced, collaborative Finance environment with direct exposure to the Controller.
- Primarily on-site at Honeoye Falls, NY.
- Standard Monday–Friday schedule; extended hours expected at month-end and quarter-end close.
Benefits
- 401(k) with company match
- Health insurance
- Dental insurance
- Paid time off
- Paid Sick Time (NYS 5 days)
- Parental leave
- Referral program
Job Type: Full-time
Pay: $60,000.00 - $68,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Vision insurance
Physical Setting:
Experience:
- GAAP: 2 years (Required)
- analytical: 2 years (Required)
Work Location: In person
