Top 231 Scheduling coordinator Jobs in Rochester, Ny

Executive Assistant, Human Resources - Chili, NY - Full-Time, Days
Lifetime Assistance Incorporated —Rochester, NY
- $27.88 - $30.28 an hour
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
- Paid training
- Health insurance
Quick Apply
7d
Operating Room Coordinator
Rochester Ambulatory Surgery Center —Rochester, NY
- $20 - $30 an hour
- Full-time
- Surgery
- Writing skills
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Scheduling Coordinator
Maxim Healthcare Services Direct —Rochester, NY
- $23 an hour
- Full-time
- Customer service
- Office
- High school diploma or GED
- Profit sharing
- Commuter assistance
Quick Apply
3d
Patient Experience and Scheduling Coordinator
Hybridge, LLC —Rochester, NY
- $25 - $29 an hour
- Full-time
- Dental office
- Customer service
- Office
- Health insurance
- 401(k)
Quick Apply
Administrative Coordinator III, MAG
University of Rochester —Rochester, NY
- $19.04 - $26.63 an hour
- Part-time
- Mid-level
- Office
- High school diploma or GED
Care Coordinator II - Monroe Region - Reinvesting in Youth (RIY)
Hillside Children’s Center —Rochester, NY
- $21.50 - $31.00 an hour
- Weekends as needed
- Clean driving record
- Mid-level
- Office
14d
DSP Health Support Assistant (HSA) - Greece, NY - Full-Time, Days
Lifetime Assistance Incorporated —Rochester, NY
- $21.71 an hour
- Overnight shift
- CPR Certification
- Computer literacy
- No experience needed
- Paid training
- Health insurance
Quick Apply
12d
Operations Coordinator
Griswold Care Pairing for Greater Rochester, NY —Rochester, NY
- $22 - $25 an hour
- Part-time
- Office
- Administrative experience
- Home Health
Quick Apply
Customer Service Senior Representative, Patient Scheduling - Accredo- Rochester, NY
The Cigna Group —Rochester, NY
- $18 - $27 an hour
- Online Application
- Microsoft Outlook
- 5 years
- Research
- Paid holidays
- Health insurance
Department Coordinator IV
University of Rochester —Brighton, NY
- $21.78 - $30.53 an hour
- Full-time
- Hybrid work
- Customer service
- Writing skills
- Basic math
13d
New Patient Coordinator
Hybridge, LLC —Rochester, NY
- $65,000 - $75,000 a year
- Full-time
- Dental office
- Organizational skills
- In-person
- Health insurance
- Dental insurance
Quick Apply
5d
Front Desk and HR Coordinator - South Gates, NY - Full-Time, Days
Lifetime Assistance Incorporated —Rochester, NY
- $21 - $25 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Health insurance
- Tuition reimbursement
Quick Apply
5d
CES Administrative/Program Support Coordinator II
Rochester Institute of Technology —Rochester, NY
- $17.90 - $24.00 an hour
- Email
- Hybrid work
- Mid-level
- Office
- 3 years
6d
Referral & Prior Authorization III
University of Rochester —Rochester, NY
- $20.30 - $27.41 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Pediatrics
Staff Administrator 1
University of Rochester —Rochester, NY
- $25.14 - $35.24 an hour
- Full-time
- Remote
- Microsoft Excel
- Microsoft Outlook
- Office
5d
Registration Coordinator – Surgical Patients
Highland Hospital —Brighton, NY
- $18.65 - $24.70 an hour
- Full-time
- Surgery
- Hospital
- Medical office experience
10d
Administrative Coordinator III
University of Rochester —Rochester, NY
- $19.04 - $26.63 an hour
- Day shift
- Microsoft Excel
- Mid-level
- Office
Senior Executive Administrative Assistant
Five Star Bank —Rochester, NY
- $75,000 - $100,000 a year
- Overtime
- Microsoft Excel
- Computer literacy
- Office
- Health savings account
- Paid holidays
10d
Dietitian (Posting #: 4-5070)
Lifetime Assistance Incorporated —Rochester, NY
- $25.65 - $27.70 an hour
- Part-time
- Mid-level
- Residential
- Driver's License
- Paid training
- Health insurance
Quick Apply
6d
Medical Intake Coordinator - Mental Health Group Practice
Renew Hope and Healing —Pittsford, NY
- From $20 an hour
- Email
- Hybrid work
- HIPAA
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
11d

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Executive Assistant, Human Resources - Chili, NY - Full-Time, Days

Lifetime Assistance Incorporated -
Rochester, NY

Quick Apply

Job Details

Full-time
$27.88 - $30.28 an hour
7 days ago

Benefits

Paid training
Health insurance
Tuition reimbursement
Paid time off
Leadership training provided

Qualifications

Confidential information handling
Microsoft Outlook
Spreadsheets
Executive administrative support
Excel data analysis

Full Job Description

Lifetime Assistance – Executive Assistant, Human Resources
Make an Impact. Create Joy. Shape the Future.

At Lifetime Assistance, our mission is to foster independence, dignity, and respect for individuals with intellectual and developmental disabilities. Working with us goes beyond just a job—it’s a chance to transform lives, including your own.

Position Overview:

Job Title: Executive Assistant, Human Resources
Location: Rochester, NY, 14624
Department: Human Resources
Reports To: Chief Human Resources Officer (CHRO)
Employment Type: Full-Time, Non-Exempt
Starting Wage: $27.88 – $30.28/hour

Why Should You Work for Lifetime Assistance?

No-Premium Health Insurance: Access comprehensive healthcare at no extra cost.
Education Support: Tuition assistance, scholarships — 50% off tuition for two courses per semester plus up to $3,000 scholarship per semester — plus micro-credential stipends up to $750 and SUNY partnerships.
Paid Training & Coaching: Receive hands-on onboarding with a Success Coach, immersive learning, e-learning, and ongoing paid training.
Career Growth: Clear pathways to advancement, leadership training, and coaching support.
Work-Life Harmony: Generous paid time off and supportive scheduling.
Join a Caring Culture: Be part of a compassionate, mission-driven team that values every person — both those we support and our employees alike.

Your Core Responsibilities:

Serve as the CHRO’s right hand, providing proactive executive support and managing calendars, meetings, correspondence, expense reporting, competing priorities, and confidential matters with precision and discretion.
Anticipate the CHRO’s upcoming deadlines, meetings, commitments, and information needs, proactively ensuring they are organized and prepared.
Coordinate complex meetings involving executive leadership, internal stakeholders, external partners, and committee members.
Prepare agendas, presentations, reports, correspondence, and materials for executive, committee, and leadership-level meetings.
Attend Retirement Committee meetings; coordinate agendas and meeting materials, document minutes, and support appropriate follow-up.
Track commitments, action items, deadlines, and follow-up activities on behalf of the CHRO to help ensure priorities move forward.
Support special projects, organizational initiatives, presentations, and other priorities led by the CHRO.
Serve as a key operational resource to the HR Leadership Team, coordinating department priorities, projects, reporting, and administrative needs while maintaining primary responsibility for supporting the CHRO.
Plan and coordinate HR department team-building, recognition, and other employee engagement activities.
Maintain accurate and confidential employee records and HR documentation, including personnel files, organizational charts, internal resources, SOPs, and HR SharePoint content.
Respond to audit and documentation requests, employment verifications, and authorized internal requests for employee information while maintaining confidentiality, accuracy, and appropriate controls.
Administer the Agency’s Referral and Welcome Bonus programs from eligibility determination through payout, including tracking, reporting, employee communication, and education regarding program requirements.
Support HRIS administration and data integrity, including serving as backup for employee status changes, termination documentation, and employee information updates.
Prepare and distribute recurring HR and compliance reporting, including monthly fraud-check reporting and weekly termination reports.
Provide responsive operational support across Human Resources, including HR Help Desk coverage, new-hire workspace coordination, front-desk backup, and assistance with department procedures and employee inquiries.
Collaborate with HR leaders and cross-functional partners to keep department activities organized, responsive, and moving forward.
Identify opportunities to improve administrative processes, department organization, documentation, and operational efficiency.
Perform other administrative, reporting, coordination, and special-project responsibilities as assigned in support of the CHRO and Human Resources department.

What You Bring:

Associate degree in business administration, HR, or related field (or equivalent experience).
5+ years of progressively responsible executive support experience.
Proven success supporting senior leaders and juggling multiple priorities with ease.
Strong proficiency with Microsoft Office, particularly Excel, Outlook, Word, and PowerPoint, with demonstrated ability to work effectively with data, reports, and spreadsheets.
Outstanding organization, follow-through, and attention to detail.
Excellent written and verbal communication skills.
Sound judgment and the ability to handle confidential information with discretion.
Preferred: 5 years of prior executive support experience, HR department experience, and HRIS management experience.

Our Mission & Culture:

Mission-Driven Work: Empowering individuals to live with independence and purpose—here, your work truly matters.
Inclusive & Supportive: A workplace built on respect, dignity, and a shared vision of inclusion.
Community Impact: Join efforts that reflect Lifetime Assistance’s dedication to community partnerships and to enhancing the quality of life for all.

Are You Ready to Begin?

If you’re a compassionate leader ready to take the next step in your human services career, apply today and join us in building lives of independence—one person at a time.

Equal Opportunity Employer
Lifetime Assistance is proud to be an Equal Employment Opportunity employer. We celebrate diversity and are committed to inclusive hiring practices without regard to race, religion, gender, age, disability, or other protected characteristics.

“I am part of something bigger… Being a Lifetime Assistance employee means everything to me.”
— Kimberly C, Family Coordinator of Community Services, celebrating her 30th year with us

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

Quick Apply

Refine Your Search

scheduling coordinator jobs in rochester, ny

Executive Assistant, Human Resources - Chili, NY - Full-Time, Days

Operating Room Coordinator

Scheduling Coordinator

Patient Experience and Scheduling Coordinator

Administrative Coordinator III, MAG

Care Coordinator II - Monroe Region - Reinvesting in Youth (RIY)

DSP Health Support Assistant (HSA) - Greece, NY - Full-Time, Days

Operations Coordinator

Customer Service Senior Representative, Patient Scheduling - Accredo- Rochester, NY

Department Coordinator IV

New Patient Coordinator

Front Desk and HR Coordinator - South Gates, NY - Full-Time, Days

CES Administrative/Program Support Coordinator II

Referral & Prior Authorization III

Staff Administrator 1

Registration Coordinator – Surgical Patients

Administrative Coordinator III

Senior Executive Administrative Assistant

Dietitian (Posting #: 4-5070)

Medical Intake Coordinator - Mental Health Group Practice

I want to receive the latest job alert for scheduling coordinator in rochester, ny

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