Top 56 Special events coordinator Jobs in Rochester, Ny

Administrative Assistant
Church of the Transfiguration —Pittsford, NY
- From $20 an hour
- Full-time
- Background check
- Inventory management
- Customer service
Quick Apply
3d
Event Coordinator
Irondequoit Country Club —Rochester, NY
- $63,000 - $75,000 a year
- Weekends as needed
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- Paid time off
Quick Apply
10d
Facilities & Hospitality Coordinator
Foodlink Inc —Rochester, NY
- $26.44 - $29.81 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Paid holidays
- Health insurance
5d
Part-Time Children's Ministry Coordinator
First Baptist Church-Rochester —Rochester, NY
- From $20 an hour
- Part-time
- Hybrid work
- Background check
- Children
- Visual & Performing Arts
- Paid time off
Quick Apply
4d
Spa Coordinator
Spa at the Del Monte —Pittsford, NY
- $16.50 - $16.75 an hour
- Part-time
- Hotel
- High school diploma or GED
- Accounting
- Opportunities for advancement
Quick Apply
Department Coordinator IV
University of Rochester —Rochester, NY
- $21.78 - $30.53 an hour
- Full-time
- Microsoft Excel
- Inventory management
- Mid-level
Office Coordinator
Vanteon Corporation —Pittsford, NY
- $19 - $24 an hour
- Overtime
- Microsoft Excel
- No experience needed
- Research
Quick Apply
Administrative Coordinator, Advising
University of Rochester —Rochester, NY
- $19.04 - $26.63 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Office
Concierge Facilities Coordinator
Melroc Group —West Henrietta, NY
- $24 - $30 an hour
- Part-time
- Inventory management
- Mid-level
- Office
Quick Apply
11d
Director of Family Business
St. John Fisher University —Rochester, NY
- $127,500 - $150,000 a year
- Weekends as needed
- Office
- Residential
- University
Academic Administrative Assistant
Bryant & Stratton Inc. —Rochester, NY
- $21.63 - $22.60 an hour
- Overtime
- Office
- University
- Front desk
- Health insurance
- Dental insurance
Quick Apply
Social Work Coordinator IV
University of Rochester —Rochester, NY
- $20.30 - $27.41 an hour
- Part-time
- Microsoft Outlook
- Mid-level
- University
- Commuter assistance
Office Coordinator
Charlie Health —Rochester, NY
- $18 - $22 an hour
- Full-time
- Salesforce
- HIPAA
- English
- Health insurance
Quick Apply
Business Development Representative
Curana Health —Rochester, NY
- $95,000 - $122,000 a year
- Full-time
- Bachelor of Science
- Mid-level
- Bachelor's degree
- Paid holidays
- 401(k)
Catering Coordinator IV
University of Rochester —Rochester, NY
- $20.34 - $28.51 an hour
- Full-time
- Sales
- ServSafe
- 5 years
Administrative/ Program Support Coordinator II, Diagnostic Medical Sonography CHST
Rochester Institute of Technology —Rochester, NY
- $18 - $24 an hour
- Email
- Mid-level
- Office
- 3 years
Department Coordinator IV, OMSEP
University of Rochester —Rochester, NY
- $21.78 - $30.53 an hour
- Full-time
- Hybrid work
- Customer service
- Writing skills
- HIPAA
Resident Care Aide (St John's Meadow assisted living)
St. John's Senior Servi —Rochester, NY
- $20 an hour
- Part-time
- English
- High school diploma or GED
- Home Health
- Free parking
- Paid holidays
Quick Apply
Director of Multicultural Affairs
St. John Fisher University —Rochester, NY
- $65,000 - $76,500 a year
- Part-time
- Doctoral degree
- Writing skills
- Office
Sr. Residency/Fellowship Admin
University of Rochester —Rochester, NY
- $27.16 - $38.03 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Psychiatry
8d

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Administrative Assistant

Church of the Transfiguration -
Pittsford, NY

Quick Apply

Job Details

Full-time
From $20 an hour
3 days ago

Qualifications

Confidential information handling
Phone communication
Customer service
Administrative experience
High school diploma or GED
Database management
Calendar management
Typing
Productivity software

Full Job Description

Administrative Assistant

POSITION TITLE: Administrative Assistant -Transfiguration, Pittsford, and St Catherine, Mendon

REPORTS TO: Finance Director

NORMAL HOURS: 35 hours per week, Monday through Thursday

POSITION SUMMARY: Collaborates with the Pastor, Finance Director and Staff for the efficient operation of the Parish Office, and Parish Ministries. Ensure requested secretarial duties for staff and ministry support are accomplished in a timely and efficient manner.

Wage: Starting at $20.00 per hour

SPECIFIC DUTIES:

General Administration/Office Support

Ensure the parish office is properly open in the morning and securely closed at the end of business. This includes making certain machines are working and are turned off at the end of the day, assigned doors are open & closed (unlocked/locked) and lights are on or off as needed.
Act as first point of contact in the Parish Office for all incoming calls for parishioners, vendors and ministry questions. Ministries supported include but not limited to Formation, Liturgy, Music, Peace & Justice, Social Ministries, Parish & Finance Councils. Requires familiarity of all parish & campus activity, points of contact for each ministry and initiative as well as program content for effectively directing inquiries or facilitating supporting resources.
Ensures use of parish facilities are scheduled in an effective and timely manner for ministries or organizations that use the facilities. Develops and maintains a calendar that identifies the time, date, and name of the ministry or organization, as well as room(s) scheduled to be used. Coordinates the use of keys for parish facilities and work orders for room set-up requirements.
Acts as interface with office equipment vendors (i.e. Toshiba in support of copier) to ensure effective functionality.
Ensure incoming and outgoing mail is handled properly. This includes effective handling of all postage services, postage purchases and bulk mail preparation as well as required handling for incoming checks by stamping “DEPOSIT” upon receipt and placing in Parish Safe.
Oversee Office Supply inventory ordering as need or upon requests.
Oversees and trains volunteer receptionist crew for the front-end parish office support making special effort to ensure the office has a receptionist on duty when the staff is away for meetings, prayer days, vacations, etc. This function includes answering and directing phone calls, processing mass intentions requests which may include completing mass cards, securing sacred candle assignments and/or flower dedications as well senior reach-out initiatives such as sending of bulletins and birthday cards.
Works with Finance Director/Business Manager, asserting Insurance requirements with vendors and users of the facilities for events outside of church business are satisfied.
Trains and supervises assigned staff members on office protocols and database management requirements and use of office equipment.

Ministry/Program Support

Ensure the maintenance and delivery of Parishioner’s offering envelopes.
Maintain updates of parish calendar(s) for mass intentions, funerals, baptisms, weddings, special liturgies, stewardship presenters, faith formation, sacrament programs, etc.
Facilitates Faith Formation (Children, Youth & Adult) and Sacrament Program registrations through institution of system programs for tracking, handling of program fees effectively and reporting.
PARISH SOFT – Data Management for Parish Registry of Family, Member, Sacramental preparation & celebration as well as faith formation and participation.
Ensure parish census records are updated on a regular basis by adding / deleting/ changing information as required and as needed resulting in the availability of accurate information for creating mailings lists and reports used by the parish.
CaSE Coordinator – Support ministers and parish volunteers (adults and teens) by providing documented instructions for Creating a Safe Environment online training certification and required forms for completion (Background Check and Volunteer Code of Conduct). Follow through for completion and receipt via online look up and with ministers & volunteers. Track all completions and communicate directly via diocese tracking mechanism. Complete DOR annual report with on-time submission.
Design Funeral programs; work with the ministers and families to appropriately design programs.

NECESSARY QUALIFICATIONS:

High School graduate or equivalent. Good communication skills.
Secretarial experience. Typing and word processing experience.
Proficiency in Microsoft Office applications required.
Ability to relate well with people by phone or in person.
Excellent verbal communication skills.
Ability to honor and maintain confidentiality.
Ability to accurately record messages and refer visitors or callers.
General knowledge of the Catholic Church, Catholic Sacraments, Catholic rites and liturgies.

Pay: From $20.00 per hour

Experience:

Customer service: 1 year (Preferred)

Ability to Commute:

Pittsford, NY 14534 (Required)

Ability to Relocate:

Pittsford, NY 14534: Relocate before starting work (Required)

Work Location: In person

Quick Apply

Refine Your Search

special events coordinator jobs in rochester, ny

Administrative Assistant

Event Coordinator

Facilities & Hospitality Coordinator

Part-Time Children's Ministry Coordinator

Spa Coordinator

Department Coordinator IV

Office Coordinator

Administrative Coordinator, Advising

Concierge Facilities Coordinator

Director of Family Business

Academic Administrative Assistant

Social Work Coordinator IV

Office Coordinator

Business Development Representative

Catering Coordinator IV

Administrative/ Program Support Coordinator II, Diagnostic Medical Sonography CHST

Department Coordinator IV, OMSEP

Resident Care Aide (St John's Meadow assisted living)

Director of Multicultural Affairs

Sr. Residency/Fellowship Admin

I want to receive the latest job alert for special events coordinator in rochester, ny

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