Top 1154 Staff assistant Jobs in Rochester, Ny

Administrative Assistant
Church of the Transfiguration —Pittsford, NY
- From $20 an hour
- Full-time
- Background check
- Inventory management
- Customer service
Quick Apply
3d
Residential Assistant Supervisor - Mendon
Empowering People's Independence(EPI) —Pittsford, NY
- $21.50 - $27.00 an hour
- Call employer
- Microsoft Word
- Microsoft Excel
- Ability to walk for extended periods
- 403(b) matching
- Health savings account
Quick Apply
Legal Assistant
Zwicker & Associates, P.C. —Rochester, NY
- $20 an hour
- Full-time
- Computer literacy
- Writing skills
- Communication skills
- Paid holidays
- Disability insurance
Quick Apply
Medical Assistant
ParkWest Women's Health —Rochester, NY
- From $17 an hour
- Full-time
- Vital signs
- Ability to walk for extended periods
- Ob/Gyn
- Paid holidays
- Health insurance
Quick Apply
Full-Time Assistant Store Manager
Aldi —Rochester, NY
- $27 - $28 an hour
- Full-time
- 18 years or older
- Merchandising
- Pass drug screening
- Paid parental leave
- AD&D insurance
7d
Process Assistant
Amazon.com Services LLC - A57 —Rochester, NY
- $23 - $24 an hour
- Overtime
- 18 years or older
- Ability to walk for extended periods
- High school diploma or GED
- Paid holidays
- Health insurance
Administrative Assistant
Coates Field Service Inc —Rochester, NY
- $25 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Resident Assistant
Jewish Home of Rochester —Rochester, NY
- $18.09 - $22.05 an hour
- Part-time
- High school diploma or GED
- Apartments
- Entry level
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Receptionist
HR Services Small PSL 7 09-21-2020 1371 —Rochester, NY
- $20 an hour
- Front desk
- Entry level
Administrative Assistant
Davis-Ulmer Sprinkler Co —Rochester, NY
- $22 - $26 an hour
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
- Health insurance
- Dental insurance
Quick Apply
Receptionist (Part-Time) - Onsite
Mindex —Rochester, NY
- $22 - $25 an hour
- Part-time
- Computer literacy
- Office
- Administrative experience
- Disability insurance
- Health insurance
Quick Apply
Stage Assistant
University of Rochester —Rochester, NY
- $21.78 - $30.53 an hour
- Per diem
- English
- Assembly
- University
Patient Care Assistant (FT)
Planned Parenthood CWNY —Rochester, NY
- $19.18 - $22.30 an hour
- Weekends as needed
- Vital signs
- Inventory control
- Computer literacy
- Health savings account
- Paid holidays
Quick Apply
Guest Services Assistant
Rochester Museum & Science Center —Rochester, NY
- $16 an hour
- Extended hours
- Background check
- High school diploma or GED
- Ability to sit for extended periods
- Flexible schedule
Quick Apply
13d
Receptionist
Volvo Cars Rochester —Rochester, NY
- $17 - $20 an hour
- Urgently hiring
- Microsoft Outlook
- Dealership
- High school diploma or GED
- Health insurance
- Dental insurance
Receptionist
Cobb's Hill Manor —Rochester, NY
- From $16 an hour
- Part-time
- HIPAA
- Administrative experience
- In-person
- Free parking
- Health insurance
Quick Apply
Receptionist
Acura of Rochester —Rochester, NY
- $17 - $20 an hour
- Urgently hiring
- Microsoft Outlook
- Dealership
- High school diploma or GED
- Health insurance
- Dental insurance
Receptionist
Garber Honda —Rochester, NY
- $17 - $20 an hour
- Urgently hiring
- Microsoft Outlook
- Dealership
- High school diploma or GED
- Health insurance
- Dental insurance
Front Desk Receptionist
East Ridge Chiropractic —Rochester, NY
- $19.96 - $21.15 an hour
- Part-time
- Bilingual
- Google Workspace
- Microsoft Outlook
Quick Apply
5d
Residential Assistant
DePaul —Rochester, NY
- $21.00 - $21.30 an hour
- Clean driving record
- Residential
- High school diploma or GED
- 403(b) matching
- Employee discount

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Administrative Assistant

Church of the Transfiguration -
Pittsford, NY

Quick Apply

Job Details

Full-time
From $20 an hour
3 days ago

Qualifications

Confidential information handling
Phone communication
Customer service
Administrative experience
High school diploma or GED
Database management
Calendar management
Typing
Productivity software

Full Job Description

Administrative Assistant

POSITION TITLE: Administrative Assistant -Transfiguration, Pittsford, and St Catherine, Mendon

REPORTS TO: Finance Director

NORMAL HOURS: 35 hours per week, Monday through Thursday

POSITION SUMMARY: Collaborates with the Pastor, Finance Director and Staff for the efficient operation of the Parish Office, and Parish Ministries. Ensure requested secretarial duties for staff and ministry support are accomplished in a timely and efficient manner.

Wage: Starting at $20.00 per hour

SPECIFIC DUTIES:

General Administration/Office Support

Ensure the parish office is properly open in the morning and securely closed at the end of business. This includes making certain machines are working and are turned off at the end of the day, assigned doors are open & closed (unlocked/locked) and lights are on or off as needed.
Act as first point of contact in the Parish Office for all incoming calls for parishioners, vendors and ministry questions. Ministries supported include but not limited to Formation, Liturgy, Music, Peace & Justice, Social Ministries, Parish & Finance Councils. Requires familiarity of all parish & campus activity, points of contact for each ministry and initiative as well as program content for effectively directing inquiries or facilitating supporting resources.
Ensures use of parish facilities are scheduled in an effective and timely manner for ministries or organizations that use the facilities. Develops and maintains a calendar that identifies the time, date, and name of the ministry or organization, as well as room(s) scheduled to be used. Coordinates the use of keys for parish facilities and work orders for room set-up requirements.
Acts as interface with office equipment vendors (i.e. Toshiba in support of copier) to ensure effective functionality.
Ensure incoming and outgoing mail is handled properly. This includes effective handling of all postage services, postage purchases and bulk mail preparation as well as required handling for incoming checks by stamping “DEPOSIT” upon receipt and placing in Parish Safe.
Oversee Office Supply inventory ordering as need or upon requests.
Oversees and trains volunteer receptionist crew for the front-end parish office support making special effort to ensure the office has a receptionist on duty when the staff is away for meetings, prayer days, vacations, etc. This function includes answering and directing phone calls, processing mass intentions requests which may include completing mass cards, securing sacred candle assignments and/or flower dedications as well senior reach-out initiatives such as sending of bulletins and birthday cards.
Works with Finance Director/Business Manager, asserting Insurance requirements with vendors and users of the facilities for events outside of church business are satisfied.
Trains and supervises assigned staff members on office protocols and database management requirements and use of office equipment.

Ministry/Program Support

Ensure the maintenance and delivery of Parishioner’s offering envelopes.
Maintain updates of parish calendar(s) for mass intentions, funerals, baptisms, weddings, special liturgies, stewardship presenters, faith formation, sacrament programs, etc.
Facilitates Faith Formation (Children, Youth & Adult) and Sacrament Program registrations through institution of system programs for tracking, handling of program fees effectively and reporting.
PARISH SOFT – Data Management for Parish Registry of Family, Member, Sacramental preparation & celebration as well as faith formation and participation.
Ensure parish census records are updated on a regular basis by adding / deleting/ changing information as required and as needed resulting in the availability of accurate information for creating mailings lists and reports used by the parish.
CaSE Coordinator – Support ministers and parish volunteers (adults and teens) by providing documented instructions for Creating a Safe Environment online training certification and required forms for completion (Background Check and Volunteer Code of Conduct). Follow through for completion and receipt via online look up and with ministers & volunteers. Track all completions and communicate directly via diocese tracking mechanism. Complete DOR annual report with on-time submission.
Design Funeral programs; work with the ministers and families to appropriately design programs.

NECESSARY QUALIFICATIONS:

High School graduate or equivalent. Good communication skills.
Secretarial experience. Typing and word processing experience.
Proficiency in Microsoft Office applications required.
Ability to relate well with people by phone or in person.
Excellent verbal communication skills.
Ability to honor and maintain confidentiality.
Ability to accurately record messages and refer visitors or callers.
General knowledge of the Catholic Church, Catholic Sacraments, Catholic rites and liturgies.

Pay: From $20.00 per hour

Experience:

Customer service: 1 year (Preferred)

Ability to Commute:

Pittsford, NY 14534 (Required)

Ability to Relocate:

Pittsford, NY 14534: Relocate before starting work (Required)

Work Location: In person

Quick Apply

Refine Your Search

staff assistant jobs in rochester, ny

Administrative Assistant

Residential Assistant Supervisor - Mendon

Legal Assistant

Medical Assistant

Full-Time Assistant Store Manager

Process Assistant

Administrative Assistant

Resident Assistant

Receptionist

Administrative Assistant

Receptionist (Part-Time) - Onsite

Stage Assistant

Patient Care Assistant (FT)

Guest Services Assistant

Receptionist

Receptionist

Receptionist

Receptionist

Front Desk Receptionist

Residential Assistant

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