Top 1163 Administrative Jobs in Rockaway Nj

Construction Administrative Coordinator
Woodmont Properties —Fairfield, NJ
- $70,000 - $90,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Basic math
Quick Apply
Executive Assistant
By Landmark —Plainfield, NJ
- $65,000 - $85,000 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- 401(k) matching
Quick Apply
Executive Administrative Assistant
REED Autism Services —Franklin Lakes, NJ
- $50,000 - $60,000 a year
- Full-time
- Writing skills
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Project Support Specialist
Focus Medical Communications —East Hanover, NJ
- $20 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Health savings account
- Health insurance
Quick Apply
Parish Administrator
Trinity Lutheran Church —Dover, NJ
- $20 - $22 an hour
- Part-time
- Spanish
- Computer literacy
- English
- Paid time off
Quick Apply
2d
Secretary III – Intermediate School (Part-Time)
Jefferson Township Public Schools —Lake Hopatcong, NJ
- $27.64 - $36.51 an hour
- Part-time
- Mid-level
- Office
- Residential
1d
Administrative Clerk
Ledoux & Co. —Rockaway, NJ
- $30 - $35 an hour
- Computer literacy
- No experience needed
- Office
- Paid time off
- Flexible schedule
Quick Apply
1d
Data Entry Typist
Ledoux & Co. —Rockaway, NJ
- $30 - $35 an hour
- Computer literacy
- No experience needed
- Office
- 401(k)
- Paid time off
Quick Apply
1d
Clerical Assistant
Ledoux & Co. —Rockaway, NJ
- $25 - $35 an hour
- Computer literacy
- No experience needed
- Office
- 401(k)
- Paid time off
Quick Apply
2d
Appointment Setter
Ledoux & Co. —Rockaway, NJ
- $25 - $35 an hour
- No experience needed
- Communication skills
- Entry level
- Paid time off
- Flexible schedule
Quick Apply
1d
Maintenance Office Assistant
Garden Communities —Wharton, NJ
- $19 - $21 an hour
- Full-time
- Background check
- Computer literacy
- Office
- Health insurance
- Dental insurance
Quick Apply
14d
Executive Administrative Assistant
DenkenSolutions Inc —Bridgewater, NJ
- $23 - $26 an hour
- Monday to Friday
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Customer service
Quick Apply
Executive Assistant
Bernard Nickels & Associates —Florham Park, NJ
- $30 - $40 an hour
- Contract
- Customer service
- Word processing
- Computer literacy
Quick Apply
Branch Office Administrator
Edward Jones —Montville, NJ
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Office Manager and Operations Coordinator
New Jersey Sports and Exposition Authority —East Rutherford, NJ
- $73,000 - $88,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Residential
- Health insurance
- Dental insurance
Quick Apply
21h
Executive Administrative Asst.
Valley National Bank —Morristown, NJ
- $57,100 - $95,200 a year
- Microsoft Outlook
- Research
- Office
Quick Apply
9d
Administrative Assistant
DAVITA —Parsippany-Troy Hills, NJ
- $18.50 - $29.00 an hour
- Full-time
- Hospital
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
2d
Office Administrator
ASSA ABLOY —Fairfield, NJ
- $29 - $34 an hour
- Overtime
- Administrative experience
- High school diploma or GED
- Accounting
- Paid holidays
- Health insurance
Executive Assistant
Daiichi Sankyo, Inc. —Basking Ridge, NJ
- $39.40 - $59.10 an hour
- 7 years
- Word processing
- Data analysis skills
6d
Full Time Front Desk Associate
ImageCare Radiology —Denville, NJ
- $20 - $21 an hour
- Full-time
- Patient care
- Outpatient
- Radiology
- Dental insurance
- 401(k)
Quick Apply
7d

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Construction Administrative Coordinator

Woodmont Properties -
Fairfield, NJ

Quick Apply

Job Details

Full-time
$70,000 - $90,000 a year

Qualifications

Microsoft Excel
Microsoft Outlook
Phone communication
Basic math
Construction industry experience
Conflict management
Client interaction via phone calls

Full Job Description

Summary: The Construction Administrative Coordinator must be able to communicate professionally and demonstrate the ability to submit quality work internally and externally. This role involves administrative functions and reports directly to the Construction Contracts & Operations Manager. This position is based out of our Fairfield Main Office.

Location: Hybrid

The candidate will be a team player working cohesively with the entire construction department both in person and at remote locations.

Essential Duties and Responsibilities include the following:

Serve as a primary administrator for document control within Procore, including drawings, correspondence and insurance.
Drawing management: Upload all drawings and revisions to Procore and plot/print hard copies when requested for both the main office and the construction sites. Coordinate with design professionals when page numbering errors are noted prior to uploading. Ensure design professionals are familiar with submitting via Procore Correspondence. Provide project teams with drawing logs on a weekly basis.
Contact management: Maintain all directories with current information and distribute contact information in accordance with established procedures.
Insurance tracking: Ensure all contractor certificates of insurance are current in Procore. Proactively request renewal certificates prior to expiration. Assist with the collection of other compliance documents as needed.
Create and maintain rental equipment logs including model numbers, serial numbers, dates of rental, replacement values, etc. Request certificates of insurance for rental equipment.
Maintain organized digital and hard copy project documentation as required by project teams.
Coordinate and manage project closeout documentation, including warranties, as-builts, and O&M manuals, ensuring complete and accurate turnover to Property Management.
Provide overall administrative support to the construction team.
Other duties and projects as assigned.

Competencies: To perform the job successfully, an individual should demonstrate the following competencies

Strong verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to prioritize and meet deadlines.
Strong analytical, mathematical, and problem-solving skills.
Ability to act with integrity, professionalism, and confidentiality.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Associates or Bachelors Degree in Accounting, or equivalent experience with construction accounting, required.
3+ years experience in the construction industry is required
Experience and proficiency with Microsoft Suite programs (Word, Outlook, Excel)
Experience with Procore and Timberline (Sage) or similar construction software
Ability to communicate professionally via emails and phone calls
Coordinate multiple projects simultaneously with attention to detail and accuracy
Strong organizational and time management skills

Language Skills

Ability to read, comprehend simple and complex instructions, professional correspondence, and memos. Ability to write professional-level correspondence. Ability to effectively present information on a one-on-one basis to co-workers and other employees.

Mathematical Skills

Advanced math skills - ability to add, subtract, multiply, divide, analyze basic financial information and large data sets.

Reasoning Ability

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to handle conflict and communicate effectively in a clear and concise manner.

Certificates, Licenses, Registrations

None required.

Physical Demands

Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift 15 pounds at times.
Must be able to access and navigate each department at the organizations facilities.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. When working at a field office, the noise level may be moderate to noisy.

Work Week

Full time. Exempt. 80% of the position will be spent in the Fairfield office, 20% of the position will be spent in Field Offices throughout the current construction portfolio.

Quick Apply

Refine Your Search

administrative jobs in rockaway nj

Construction Administrative Coordinator

Executive Assistant

Executive Administrative Assistant

Project Support Specialist

Parish Administrator

Secretary III – Intermediate School (Part-Time)

Administrative Clerk

Data Entry Typist

Clerical Assistant

Appointment Setter

Maintenance Office Assistant

Executive Administrative Assistant

Executive Assistant

Branch Office Administrator

Office Manager and Operations Coordinator

Executive Administrative Asst.

Administrative Assistant

Office Administrator

Executive Assistant

Full Time Front Desk Associate

I want to receive the latest job alert for administrative in rockaway nj

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