Top 75 Administrative Jobs in Rockford, Il

Office Operations Manager
Shelter Care —Rockford, IL
- From $21 an hour
- Part-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
1d
Office Administrator
Allabaugh Well Co. —Winnebago, IL
- $23.68 - $28.51 an hour
- Full-time
- Hybrid work
- Bilingual
- Google Workspace
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
17h
Receptionist
Javon Bea Hospital —Rockford, IL
- $17.92 - $26.88 an hour
- Overtime
- HIPAA
- High school diploma or GED
- Mentoring
- Paid parental leave
- Health savings account
Quick Apply
8d
Administrative Assistant
Wesley Willows —Rockford, IL
- $20 an hour
- Full-time
- Background check
- Skilled nursing facility
- Computer literacy
- 403(b) matching
- AD&D insurance
Quick Apply
12d
Front Office Assistant PRN
OSF HealthCare —Rockford, IL
- $17.66 - $19.63 an hour
- PRN
- High school diploma or GED
- Typing
- In-person
2d
Patient Care Receptionist
UW Health —Rockford, IL
- Overtime
- CPR Certification
- Hospital
- Word processing
- Disability insurance
- Health insurance
2d
Dental Office Assistant - Business Assistant
Affordable Dentistry Today —Rockford, IL
- $18 - $27 an hour
- Full-time
- Dental office
- Current TB test
- HIPAA
- Paid holidays
- Health insurance
Quick Apply
Medical Receptionist
UW Health —Rockford, IL
- $16.78 - $22.65 an hour
- Overtime
- Hospital
- Word processing
- In-person
- Disability insurance
- Health insurance
2d
Front Desk Dental Office Coordinator
Rock River Oral Surgery —Rockford, IL
- $18 - $25 an hour
- Full-time
- Bilingual
- Dental office
- HIPAA
- 401(k)
- Paid time off
Quick Apply
2d
Administrative Assistant
Midwest Seamless Gutters & Siding —Rockford, IL
- $19 - $23 an hour
- Full-time
- Background check
- Spanish
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
7d
Receptionist
Rosecrance Inc. —Rockford, IL
- From $18 an hour
- 8 hour shift
- Office
- High school diploma or GED
- Pre-employment physical examination
- Wellness program
- AD&D insurance
Quick Apply
Front Desk Receptionist
Forest City Diagnositc Imaging —Rockford, IL
- From $17 an hour
- Part-time
- Medical office experience
- Front desk
- In-person
- Paid time off
Quick Apply
9d
Receptionist Clinic
Rockford Health Physicians —Roscoe, IL
- $16.89 - $25.33 an hour
- Overtime
- HIPAA
- High school diploma or GED
- Clinic
- Paid parental leave
- Health savings account
Quick Apply
8d
Front Desk and Community Resources Liason
GOODWILL INDUSTRIES OF NORTHERN IL —Rockford, IL
- $17.50 - $22.25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Experience working with individuals with disabilities
- Disability insurance
- Health insurance
14d
GM Administrative Assistant , JVL1
Amazon.com Services LLC —Beloit, WI
- $23 - $34 an hour
- Overtime
- 18 years or older
- Office
- High school diploma or GED
- AD&D insurance
- Health insurance
8d
Office Coordinator - Aspen
Aspen Counseling and Consulting, LLC —Rockford, IL
- $19.32 an hour
- Overtime
- Computer literacy
- Office
- Windows
- Wellness program
- AD&D insurance
Quick Apply
13d
Animal Services Clerk - full time
Winnebago County Animal Services —Rockford, IL
- $17.58 an hour
- Overtime
- Sales
- Office
- In-person
- Health insurance
- Dental insurance
Quick Apply
2d
Administrative Support Specialist - Swenson
Aebi Schmidt North America —Rockford, IL
- $19 - $21 an hour
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Disability insurance
Quick Apply
2d
Branch Office Administrator
Edward Jones —Rockford, IL
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Analyst, Data Entry
AAR Corp. —Rockford, IL
- $16.59 - $20.11 an hour
- Full-time
- Computer literacy
- ERP systems
- English
- AD&D insurance
- Paid holidays

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Office Operations Manager

Shelter Care
Rockford, IL

Quick Apply

Job Details

Part-time | Full-time
From $21 an hour
1 day ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Google Docs
Interpersonal skills
Executive administrative support
Driver's License
Attention to detail
Organizational skills
Newsletters (communication methods)
Office management
Associate's degree

Full Job Description

Overview

The Office & Operations Manager serves as the administrative and operational hub of Shelter Care. This position provides front-line hospitality to clients, donors, and guests; manages day-to-day office operations; supports the Executive Director with basic grant administration; supports the Finance and Development Directors; and produces the organization's monthly newsletter and updates the website. This is a part-time position (30 hours/week, benefits eligible). Expected hours are Monday-Friday 8:30 - 3:00 with a 30-minute lunch break. The role requires strong organizational skills, discretion with confidential and financial information, and comfort learning new software and systems.

Reports to: Finance Director

Key Responsibilities

Reception & Front Office

Greet clients, donors, and guests at the front door and serve as the first point of contact for the organization.
Receive and open incoming mail and distribute it appropriately within the office.
Answer and route incoming phone calls.
Order and maintain office supplies.
Make trips to the post office as needed.

Facilities, Equipment & Vendor Coordination

Troubleshoot day-to-day issues with the copier/printer and internet-based phone system; escalate to and coordinate with outside vendors for repairs when issues cannot be resolved in-house.
Schedule and track vehicle maintenance and repairs for agency vehicles.

Financial & Donation Processing

Log checks received and prepare the weekly bank deposit slip.
Enter donations into the donor database accurately and in a timely manner.
Manage and reconcile petty cash.
Scan and forward receipts and invoices to the Finance Director.
Collect rent from the agency's six tenants.
Schedule furniture and household item donation pickups/drop-offs on the Donation Coordinator's Google Calendar.

Development & Donor Relations Support

Draft thank-you letters to donors.
Assist the Development Director in tracking donors and preparing marketing materials for fundraising events.
Design and distribute a monthly newsletter using Constant Contact and Canva.
Update website content as needed.

Grant & Executive Support

Maintain the grant due-date calendar for the Executive Director and provide advance reminders of upcoming deadlines.
Proofread and edit grant applications drafted by the Executive Director.
Mail or email completed grant applications and required attachments to funders.

Board of Directors Support

Correspond with Board members to remind them of upcoming board meetings.
Assemble the monthly board packet and distribute it to directors via email.

Other

Perform other duties as assigned.

Qualifications

Associate's degree required.
Prior office management, administrative, or executive support experience, ideally in a nonprofit setting.
Genuine comfort with technology and a demonstrated ability to learn new software and databases quickly and independently — this is one of the most important qualifications for this role.
Strong written communication skills, including proofreading and editing.
Proficiency with Google Workspace (Calendar, Gmail, Docs/Sheets), Microsoft Office, and general office equipment.
Experience with (or ability to quickly learn) a donor database, Constant Contact, Canva, and basic website content management.
Comfort troubleshooting basic office technology (printers/copiers, VoIP phone systems) and coordinating vendor support.
Strong attention to detail and accuracy, particularly with financial and donor data.
Ability to manage multiple deadlines and shifting priorities across departments.
Discretion and sound judgment in handling confidential donor, financial, and personnel information.
Warm, welcoming demeanor with clients, donors, and guests, consistent with the agency's mission and values.
Valid driver's license for post office and errand trips as needed.

Work Environment

Office environment with moderate noise. The role requires regular use of a computer, telephone, and standard office equipment, and occasional local travel (e.g., post office, rental properties, vendor errands). Frequent talking and hearing. Occasional lifting of up to 20 lbs.

Pay: From $21.00 per hour

Benefits:

401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Education:

Associate (Required)

Experience:

Office management: 1 year (Preferred)
Administrative Assistance: 2 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative jobs in rockford, il

Office Operations Manager

Office Administrator

Receptionist

Administrative Assistant

Front Office Assistant PRN

Patient Care Receptionist

Dental Office Assistant - Business Assistant

Medical Receptionist

Front Desk Dental Office Coordinator

Administrative Assistant

Receptionist

Front Desk Receptionist

Receptionist Clinic

Front Desk and Community Resources Liason

GM Administrative Assistant , JVL1

Office Coordinator - Aspen

Animal Services Clerk - full time

Administrative Support Specialist - Swenson

Branch Office Administrator

Analyst, Data Entry

I want to receive the latest job alert for administrative in rockford, il

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