Top 3652 School program staff Jobs in Romeoville, Il

Administrative Secretary to Student Services
Joliet Public Schools District 86 —Joliet, IL
- $33.42 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
CIRCULATION SERVICES AIDE
Fountaindale Public Library —Bolingbrook, IL
- $15.25 - $23.87 an hour
- Part-time
- Writing skills
- No experience needed
- Computer skills
- Paid holidays
- Paid time off
Quick Apply
Scheduling Clerk/Testing Coordinator
Management & Training Corporation —Joliet, IL
- $22.20 an hour
- 8 hour shift
- Clean driving record
- Computer literacy
- Mid-level
- Paid holidays
- Disability insurance
10d
After School Art Instructor
Imagine Arts Academy —Plainfield, IL
- $20 - $40 an hour
- Part-time
- Background check
- Driver's License
- In-person
Quick Apply
8d
Administrative Assistant
AMS Industries —Bolingbrook, IL
- $21 - $28 an hour
- Full-time
- Microsoft Outlook
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
10d
Patient Account Registrar
Saint Joseph Medical Center - Joliet —Joliet, IL
- $15.20 - $22.01 an hour
- Part-time
- Hospital
- Customer service
- Adults
- Health insurance
- Dental insurance
4d
Coordinator
Illinois Institute of Technology —Lemont, IL
- $27.30 - $28.00 an hour
- Part-time
- Hybrid work
- 5 years
- Mid-level
- Communication skills
Quick Apply
10d
Education Manager
Cantigny —Wheaton, IL
- $75,000 - $85,000 a year
- Weekends as needed
- High school
- Customer service
- Education
Quick Apply
Registrar
LEMONT PARK DISTRICT —Lemont, IL
- $19.50 - $26.45 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Flexible schedule
Full-Time Patron Services Specialist
New Lenox Public Library District —New Lenox, IL
- $16.56 - $20.70 an hour
- Weekends as needed
- 3 years
- High school diploma or GED
- Travel
- Paid holidays
- Tuition reimbursement
Quick Apply
Learning Resource Center (LRC) Assistant
Woodridge School District 68 —Woodridge, IL
- $19.67 - $21.50 an hour
- Online Application
- Word processing
- Computer literacy
- Entry level
- Paid holidays
6d
Secretary - Records
East Aurora School District 131 —Aurora, IL
- 8 hour shift
- Word processing
- High school diploma or GED
- Organizational skills
- AD&D insurance
- Disability insurance
6d
Director, Learning & Development
Brookfield Zoo Chicago —Brookfield, IL
- $139,265 - $154,932 a year
- Weekends as needed
- 5 years
- High school diploma or GED
- Driver's License
- AD&D insurance
- Paid holidays
10d
DIRECTOR OF COMMUNICATIONS AND COMMUNITY ENGAGEMENT
Homewood-Flossmoor High School —Flossmoor, IL
- $150,000 a year
- High school
- Marketing
- Word processing
6d
Professional Office Personnel - 210 Days (Control #29428)
Valley View Community Unit School District 365U —Romeoville, IL
- Online Application
- Writing skills
- High school diploma or GED
- Data entry
- AD&D insurance
- Disability insurance
4d
Examination Proctor (Part Time)
Rasmussen University —Romeoville, IL
- $16 - $18 an hour
- Part-time
- Computer literacy
- Writing skills
- High school diploma or GED
Quick Apply
Intake Coordinator
Trinity Services, Inc. —Joliet, IL
- $45,000 - $47,500 a year
- Computer literacy
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
5d
Scheduler Palos Home Health Part Time Days
Northwestern Memorial Healthcare —Lemont, IL
- $19.55 - $25.41 an hour
- Part-time
- Background check
- High school diploma or GED
- Bachelor's degree
- Tuition reimbursement
- 401(k) matching
Quick Apply
4d
Customer Services Assistant-95th Street Library
Naperville Public Library —Naperville, IL
- $18.65 an hour
- Microsoft Outlook
- High school diploma or GED
- Reliable transportation
- Paid training
- Paid parental leave
Quick Apply
Administrative Assistant for Early Childhood
Troy Community Consolidated School District 30-C —Plainfield, IL
- $19.25 an hour
- 8 hour shift
- Microsoft Access
- Computer literacy
- Mid-level
- Paid holidays
6d

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Administrative Secretary to Student Services

Joliet Public Schools District 86 -
Joliet, IL

Apply Now

Job Details

Full-time
$33.42 an hour

Qualifications

Confidential information handling
Family Educational Rights and Privacy Act (FERPA)
School legal knowledge
Project management
Clerical experience
Board relations
Stakeholder relationship building

Full Job Description

POSITION: Administrative Secretary to Student Services

POSITION GUIDE: Non – Certified Personnel

Full Time - 12 Months

Non – Bargaining Position

Non – Exempt

REPORTS TO: Assistant Superintendent for Equity and Student Services

INDIRECTLY REPORTS: Director of Equity and Student Services/Director of Special Education

RELATES TO: Deputy Superintendent

Assistant Superintendent for Curriculum and Instruction

Assistant Superintendent for Human Resources and Labor Relations

Assistant Superintendent for Business and Financial Services

Chief Officer for Legal Services and Labor Relations

Chief of Technology and Informational Services

Director for Communications and Development

Director of Human Resources

Director of Teaching and Learning

Building Principals

Student Services Coordinators

SUPERVISES INDIRECTLY:

Student Services Secretary

Student Services File Clerk

QUALIFICATIONS:

Education & Experience: Associate’s Degree preferred, or a High School Diploma/equivalent combined with a minimum of three (3) years of progressive, high-level office administration experience.
Specialized Experience: Proven experience performing advanced clerical, administrative, or specialized duties of a legal or highly confidential nature.
Administrative Autonomy: Demonstrated ability to manage delegated administrative details, independently resolve inquiries or complaints, and streamline operations within the Office of the Assistant Superintendent.
Communication Skills: Exceptional ability to draft clear, concise, and professional memoranda, directives, and correspondence with minimal oversight.
Project Management: Strong capacity to execute complex instructions, multi-task, and develop comprehensive workflow plans independently.
Public Relations & Demeanor: Outstanding interpersonal skills; ability to engage with stakeholders, staff, and the public with a pleasant, composed, and professional demeanor.
Relationship Building: Proven track record of establishing and maintaining collaborative working relationships with School Board Members, district employees, and the general community.
Confidentiality & Discretion: Absolute commitment to maintaining the strict confidentiality of student records, legal matters, and sensitive district information in compliance with state and federal regulations (e.g., FERPA).
Must pass District Technology Test.

The information contained in this job description is in compliance with the Americans with Disabilities Act and is not an exhaustive list of the duties performed for this position. Additional duties performed by the individual holding this position may be assigned.

RESPONSIBILITIES:

1. Administrative & Executive Support

Office Management: Manages the day-to-day administrative operations of the Office of Student Services; prioritizes tasks, manages calendars, and ensures deadlines are met seamlessly.
Correspondence & Documentation: Drafts, reviews, and proofreads highly professional memoranda, district-wide directives, complex reports, and routine correspondence with minimal supervision.
Meeting & Event Coordination: Organizes logistics for departmental meetings, district workshops, and advisory committees, including preparing agendas, documenting meeting minutes, and tracking follow-up actions.
Conference & Travel Arrangements: Coordinates all logistics, registrations, lodging, and travel arrangements for both in-district and out-of-district professional development conferences.
Information Routing: Screens incoming calls, processes physical and electronic mail, and routes inquiries to appropriate personnel to ensure efficient and timely resolution.

2. Student Services & Specialized Program Support

Records Management: Oversees the accurate processing, maintenance, and secure archiving of student records, ensuring absolute compliance with FERPA, the Illinois School Student Records Act (ISSRA), and district policies.
Special Education & Equity Liaison: Assists in tracking, organizing, and distributing documentation related to special education placements, equity initiatives, McKinney-Vento (homeless) support, and alternative programming.
Service Provider Contracts: Manages the generation, processing, and administrative tracking of legal contracts and service agreements with external service providers and independent contractors.
Outsourced Placements & Services: Coordinates logistics and secures essential staffing and therapeutic services for students with disabilities when the required specialized services are unavailable within the district.
State & Federal Reporting: Compiles data and prepares mandated technical reports required by the Illinois State Board of Education (ISBE) and federal agencies under the direction of the Assistant Superintendent.

3. Budgetary & Financial Assistance

Purchase Orders & Requisitions: Processes purchase requisitions, tracks departmental supply inventories, and maintains accurate records of vendor invoices and payments.
Supply Inventory Management: Monitors, orders, and maintains an optimal inventory of office and specialized departmental supplies, ensuring essential materials are consistently available for staff.
Payroll & Time Management: Manages and tracks staff attendance, hours worked, and time-off requests for the purpose of accurate departmental payroll processing.
Credit Card Processing & Reconciliation: Processes departmental credit card transactions, meticulously reconciles monthly statements, and compiles supporting receipts and documentation in compliance with district business office policies.
Budget Tracking: Monitors expenditures for Student Services funds and grant allocations, highlighting variances or potential discrepancies to leadership.

4. Community & Stakeholder Relations

Public Relations: Serves as a primary, professional point of contact for the district leadership, school staff, parents, and community organizations.
Inquiry Resolution: Independently addresses and resolves non-technical questions or complaints from the public using discretion, empathy, and comprehensive knowledge of district procedures.
Assists with other Student Services department tasks and special projects as needed or assigned.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit, talk, and hear. The employee is frequently required to reach with hands and arms, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees experience constant interruptions and inflexible deadlines. The noise level in this environment is quiet to moderate. Duties are performed primarily indoors and occasionally outdoors. In-district and out-of-town travel required as necessary for training and/or to carry out duties and responsibilities.

Apply Now

Refine Your Search

school program staff jobs in romeoville, il

Administrative Secretary to Student Services

CIRCULATION SERVICES AIDE

Scheduling Clerk/Testing Coordinator

After School Art Instructor

Administrative Assistant

Patient Account Registrar

Coordinator

Education Manager

Registrar

Full-Time Patron Services Specialist

Learning Resource Center (LRC) Assistant

Secretary - Records

Director, Learning & Development

DIRECTOR OF COMMUNICATIONS AND COMMUNITY ENGAGEMENT

Professional Office Personnel - 210 Days (Control #29428)

Examination Proctor (Part Time)

Intake Coordinator

Scheduler Palos Home Health Part Time Days

Customer Services Assistant-95th Street Library

Administrative Assistant for Early Childhood

I want to receive the latest job alert for school program staff in romeoville, il

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