Top 228 Administrative coordinator Jobs in Roselle Il

Estimator Coordinator
Omega III LLC —Elgin, IL
- $65,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Paid holidays
Quick Apply
3h
Administrative & Accounting Coordinator
PASONA N A, INC. —Schaumburg, IL
- $50,000 - $60,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
7d
Administrative & Accounting Coordinator
PASONA N A, INC. —Wheeling, IL
- $55,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Computer literacy
- Mid-level
8d
Medical Office Coordinator
Strong Spine Institute —Wheaton, IL
- $18 - $23 an hour
- Full-time
- Hybrid work
- Spanish
- HIPAA
- English
- Health insurance
Quick Apply
Office Coordinator
Work Now Staffing —Addison, IL
- $17 - $19 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Health insurance
Quick Apply
Coordinator, Administrative Services
Mizkan America —Schaumburg, IL
- $27.50 - $38.46 an hour
- Full-time
- Inventory management
- Mid-level
- Office
- Profit sharing
- Wellness program
Administrative Project Coordinator
Pepper Construction —Barrington, IL
- $30 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- High school diploma or GED
- Paid holidays
- Loan repayment program
Quick Apply
OFFICE COORDINATOR
State of Illinois —Hines, IL
- $4,272 - $67,692 a month
- Full-time
- Background check
- High school
- Word processing
- Paid parental leave
- Paid holidays
12h
Reception Coordinator
Marsh McLennan Agency —Schaumburg, IL
- $44,800 - $83,400 a year
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
- Dental insurance
Executive Assistant & Operations Coordinator
Lily and Fox —Arlington Heights, IL
- $80,000 - $110,000 a year
- Full-time
- Office
- Recruiting
- Senior level
Quick Apply
Receptionist/Insurance Coordinator
Roselle Dental —Roselle, IL
- $16 - $25 an hour
- Full-time
- Office
- Administrative experience
- US work authorization
- Dental insurance
- 401(k)
Quick Apply
8d
Finance Administrative Coordinator
Kiewit Corporation —Itasca, IL
- $20 - $30 an hour
- Overtime
- Microsoft Outlook
- ERP systems
- Office
- Health insurance
- Dental insurance
Corporate Office Coordinator
Marquette Management —Naperville, IL
- $24 - $28 an hour
- Full-time
- Ability to walk for extended periods
- Mid-level
- Ability to sit for extended periods
- Health insurance
- Dental insurance
Administrative Coordinator
Jarvis Recruitment —Schaumburg, IL
- $40,000 - $60,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
Office Operations Coordinator
HSG Tech Inc. —Addison, IL
- $60,000 - $65,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
9d
Project Coordinator/Administration
Total Service Telecom —Elk Grove Village, IL
- Email
- Mid-level
- Administrative experience
- Computer skills
UM Administration Coordinator
Humana —Schaumburg, IL
- $44,000 - $57,500 a year
- Nights as needed
- Customer service
- Mid-level
- Office
- Paid parental leave
- Paid holidays
17h
Senior Associate Client Services Coordinator
Alliant Credit Union —Chicago, IL
- $52,300 - $81,300 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- High school diploma or GED
- Paid parental leave
- Paid holidays
Quick Apply
2d
Administrative Coordinator- Logistics & Publications Support
Naylor LLC —Schaumburg, IL
- Full-time
- Ability to lift 50 pounds
- Entry level
Quick Apply
Human Resources/Office Coordinator
Amphenol Communications Solutions —Schaumburg, IL
- $25 - $35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance

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Estimator Coordinator

Omega III LLC
Elgin, IL

Quick Apply

Job Details

Full-time
$65,000 - $70,000 a year
3 hours ago

Benefits

Health savings account
Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Microsoft Excel
Microsoft Outlook
Schedule management
Attention to detail
Ability to follow instructions
Construction administrative experience
CRM system proficiency
Appointment scheduling
File organization
Quality data entry
Office record organization

Full Job Description

Omega III, LLC — Elgin, IL
Full-Time | In Office | $65,000–$70,000 per year

Omega III, LLC is an established demolition, environmental, and industrial contractor located in Elgin, IL. We are looking for a highly organized, detail-driven Estimating Coordinator / Estimating Assistant to support our estimating department.

This is a full-time, in-office position supporting four estimators in a fast-paced, deadline-driven department. This role is not a basic receptionist position. It requires strong data entry accuracy, follow-through, organization, professional communication, and the ability to manage multiple open items without constant reminders.

The right person will be able to read instructions carefully, track deadlines, make follow-up calls, research missing information, ask smart questions, and complete repetitive administrative work accurately.

What You’ll Do

Support four estimators with bid setup, bid tracking, document preparation, and deadline management.
Review bid invitations, addenda, notices, and instructions to identify required forms, licenses, bonds, prequalification documents, deadlines, and submission requirements.
Maintain accurate electronic folders, naming conventions, calendars, bid logs, contact lists, and project records.
Prepare and update bid forms, proposal documents, prequalification packages, license/registration documents, and qualification materials.
Verify that documents are complete, accurate, properly formatted, signed when required, and submitted according to instructions.
Maintain bid databases, bid results, plan-holder information, follow-up logs, and department records.
Use Microsoft Outlook, Word, Excel, Teams, online portals, CRM/database systems, and electronic file-management systems.
Contact general contractors, owners, vendors, subcontractors, bonding representatives, and internal staff to obtain missing information.
Make professional follow-up calls and document responses clearly.
Help keep the estimating department organized, on schedule, and informed.

What We’re Looking For

Excellent attention to detail and strong data-entry accuracy.
Strong Microsoft Office skills, especially Outlook, Word, Excel, and electronic file organization.
Ability to manage multiple deadlines, tasks, and follow-ups at the same time.
Comfortable making phone calls and professionally following up when information is missing.
Ability to read instructions carefully and apply them correctly.
Strong written and verbal communication skills.
Ability to retain training, take useful notes, follow procedures, and ask questions before guessing.
Comfortable with repetitive but important administrative work.
Ability to work independently while supporting a team.
Prior experience with bid coordination, estimating support, construction administration, prequalification packages, licenses, registrations, compliance documents, or deadline-driven administrative work is strongly preferred.
Experience with BuildingConnected, iSqFt, SmartBid, CRM systems, or similar platforms is a plus, but training will be provided.

Compensation and Benefits

Salary range: $65,000–$70,000 annually, based on experience and qualifications.
Full-time, in-office position in Elgin, IL.
Insurance benefits.
401(k) program.
Nine paid company holidays.
Training provided on Omega systems, with room to grow into additional responsibility.

Important Fit Note

This position requires accuracy, organization, follow-through, and comfort with repetitive document review/data entry. Bid deadlines are firm, and missing details matter. Candidates who prefer a slower-paced or loosely structured role may not be the best fit.

How to Apply

Please submit your resume for consideration. Qualified candidates may be asked to complete a short Microsoft Office / accuracy exercise as part of the screening process.

Omega III, LLC is an equal opportunity employer.mating.

Pay: $65,000.00 - $70,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Health savings account
Paid time off
Vision insurance

Application Question(s):

This position requires repetitive data entry, document review, and deadline tracking. Describe the specific steps you take to check your work for accuracy before submitting or marking a task complete.
You emailed a general contractor for missing bid information and have not received a response. The deadline is tomorrow. What would you do next?
You are completing a license or prequalification form and the requested information does not match the backup documents you were given. What would you do?

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in roselle il

Estimator Coordinator

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I want to receive the latest job alert for administrative coordinator in roselle il

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