IEM is looking to bring on Full Time- Grant Compliance Specialist III to join our team. The Grant Compliance Specialist III is responsible for supporting the full lifecycle administration of federal and sub-grantee awards, including pre-award coordination, post-award management, compliance monitoring, financial tracking, reporting, documentation, and closeout. This position ensures that grant-funded activities are administered in accordance with federal statutes, regulations, award terms and conditions, organizational policies, and applicable public health program requirements. The role serves as a key liaison among program teams, finance, leadership, funding agencies, and subrecipients to promote accountability, timely reporting, appropriate use of funds, and strong grant performance. The selected Grant Compliance Specialist III will possess knowledge and experience in Federal Cooperative Agreements and related compliance and reporting for the state of California.
Primary Location:
- Live anywhere within the United States or Puerto Rico that meets personal office/at home requirements
- Work from a personal office/at home location.
- Preference will be given to candidates who live in California, particularly those in the Sacramento area.
Essential Functions:
- Monitor grant awards to ensure compliance with federal requirements, including Uniform Guidance, agency-specific terms and conditions, allowable cost requirements, reporting deadlines, procurement standards, documentation requirements, and internal controls.
- Interpret and apply federal grant requirements, including Uniform Guidance, award conditions, agency notices, funding opportunity requirements, and organizational policies.
- Cooperative Agreement compliance, close out and reporting
- Monitor subrecipient performance, expenditures, deliverables, reporting, and compliance with applicable federal, state, local, and program-specific requirements.
- Conduct desk reviews, invoice reviews, documentation checks, and monitoring activities to confirm that sub-grantee costs are allowable, allocable, reasonable, and properly supported.
- Review supporting documentation for invoices, reimbursements, personnel costs, contracts, procurement files, travel, equipment, supplies, and other grant-funded expenses.
- Identify compliance concerns, late reporting, questioned costs, performance gaps, or internal control weaknesses and support corrective action planning and follow-up.
- Assist with preparation for audits, monitoring visits, federal reviews, Single Audit requests, and internal quality assurance reviews.
- Maintain complete, accurate, and audit-ready grant files, including award documents, contracts, subawards, invoices, reports, correspondence, approvals, monitoring records, and closeout documentation.
- Support internal monitoring systems to track deadlines, deliverables, expenditure status, reporting requirements, subrecipient risk levels, and corrective actions.
- Recommend subrecipient determinations, risk assessments, award setup, subaward agreements, budget reviews, and documentation of required federal award information and cooperative agreements compliance as needed.
- Support grant closeout activities, including final reporting, reconciliation, equipment or inventory documentation, record retention, and resolution of outstanding compliance items.
- Prepare, review, and submit programmatic, financial, and performance reports to federal agencies, pass-through entities, leadership, and other stakeholders.
- Track grant expenditures, obligations, budget modifications, match requirements, indirect costs, and financial performance in coordination with finance and program staff.
- Provide technical assistance to subrecipients on grant requirements, reporting expectations, documentation standards, procurement compliance, record retention, and closeout procedures.
- Promote consistent documentation, defensible decision-making, and timely escalation of compliance risks or potential findings.
- Assist with translating grant requirements into practical guidance for program teams and subrecipients.
- Coordinate with program and finance teams to ensure subrecipient activities align with approved scopes of work, budgets, performance measures, and public health program objectives.
- Support the development, review, submission, and administration of federal grant applications, amendments, budgets, work plans, and required supporting documentation.
- Help develop and maintain grant administration tools, checklists, trackers, standard operating procedures, templates, and compliance guidance.
- Compile, review, and organize quantitative and qualitative information needed for performance reporting, evaluation activities, and continuous improvement efforts.
- Coordinate with program staff to align grant budgets, deliverables, performance measures, and reporting narratives with public health goals and funder expectations.
- Support administration of public health grants, cooperative agreements, and subawards related to health systems, emergency preparedness, behavioral health, rural health, health equity, disease prevention, workforce development, or other public health priorities.
Minimum Qualifications:
- Experience: Five (5) years' experience supporting federal, state, local, nonprofit, healthcare, or public health grant administration.
- Degree: Bachelor's degree in public health, public administration, business administration, finance, accounting, emergency management, health administration, or a related field.
- Experience and Degree Substitution: An equivalent combination of education and experience may substitute for a bachelor's degree.
- Experience supporting cooperative agreements between California and the federal government.
- Working knowledge of federal grant management requirements, including budgeting, allowable costs, reporting, documentation, monitoring, procurement, and closeout.
- Ability to review financial and programmatic documentation for accuracy, completeness, compliance, and consistency with award requirements.
- Strong organizational skills and ability to manage multiple deadlines, reporting cycles, subrecipient files, and competing priorities.
- Excellent written and verbal communication skills, including the ability to explain compliance requirements clearly to program and subrecipient partners.
- Proficiency with Microsoft Office applications, grant management systems, spreadsheets, trackers, and document management tools.
Preferred Qualifications:
- Master of Public Health (MPH), Master of Public Administration (MPA), Master of Health Administration (MHA), or related graduate degree.
- Direct experience administering state and federal cooperative agreements, public health grants, cooperative agreements, or subawards funded by federal agencies or pass-through entities.
- Experience with subrecipient monitoring, risk assessments, corrective action tracking, audit preparation, and grant closeout.
- Familiarity with public health program operations, performance measures, evaluation requirements, health equity considerations, emergency preparedness, rural health, or healthcare delivery systems.
- Experience working with government agencies, healthcare organizations, nonprofit organizations, community-based partners, or local health jurisdictions.
- Knowledge of Single Audit requirements, federal financial reporting, indirect cost documentation, procurement standards, and internal control expectations.
Additional Information:
- Personal Office / At Home Locations: All personal office/at home work environments require the ability to maintain minimum Internet speeds of 25 Mbps upload and 3 Mbps download, as well as a ping rate of 100 ms or less during working hours, regardless of the type and number of devices using your Internet connection. You must also have account privileges and access to your Internet service provider account during working hours for the purposes of maintaining the Internet connection, if needed.
Benefits and more:
- Annual salary based on location and experience: $105,000 - $125,000
- 10 paid holidays
- Vacation pay
- Sick pay
- 401 (K) plan with matching
- Company paid STD and LTD
Equal Employment Opportunity. All IEM employment decisions, including recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment, if necessary, are made without regard to an individual's race, color, religion, creed, sex (including sexual orientation, gender identity, and gender expression), national origin, ancestry, age, physical or mental disability, medical condition, genetic information, pregnancy (including childbirth and related medical conditions), marital status, military or veteran status, citizenship or immigration status, or any other characteristic protected under applicable law.
Reasonable Accommodation. IEM is committed to providing reasonable workplace accommodations for individuals with disabilities. If you require assistance or reasonable accommodation during any part of the application or employment process, please email [email protected] with specific details about the requested accommodation. All accommodation requests are reviewed case-by-case in compliance with applicable law.
Compensation: $105,000 - $125,000 / yearly
