Top 226 Administrative coordinator Jobs in Roxbury, Ma

Administrative Operations Coordinator
Massachusetts League of Community Health Centers —Boston, MA
- $55,000 - $65,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Microsoft Office
- Paid holidays
- Disability insurance
Quick Apply
6d
Administrative Coordinator
Harvard University —Cambridge, MA
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- High school
- Travel reimbursement
- Commuter assistance
2d
Administrative Coordinator
Tufts University —Boston, MA
- $27.85 - $38.50 an hour
- Hybrid work
- 5 years
- Mid-level
- High school diploma or GED
Administrative Coordinator - President's Office
Merck KGaA —Boston, MA
- $35 - $53 an hour
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Paid time off
8d
Office & Facilities Coordinator - Pay starting at $29.45/hr
Stryker —Waltham, MA
- $29.45 - $40.42 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Health savings account
- AD&D insurance
7d
Permitting Coordinator/Office Assistant
Town of Brookline —Brookline, MA
- $27.15 an hour
- Full-time
- Mid-level
- 2 years
- Communication skills
- Health insurance
- Dental insurance
20h
Administrative Coordinator
Harvard University Central Administration —Cambridge, MA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- High school
- Commuter assistance
- Health insurance
Quick Apply
3d
Administrative Coordinator Office of Associate Dean of Research
Boston University —Boston, MA
- Mid-level
- US work authorization
5d
ADMINISTRATIVE COORDINATOR, Trustees Office
Boston University —Boston, MA
- Evenings as needed
- Customer service
- Mid-level
- Office
Administrative Assistant/Office Coordinator
Applied Invention LLC —Cambridge, MA
- $25 - $35 an hour
- Full-time
- Bachelor of Science
- Mid-level
- Office
Quick Apply
ADMINISTRATIVE COORDINATOR, HR Faculty Staff Assistance
Boston University —Boston, MA
- Microsoft Excel
- HIPAA
- Research
- Employee assistance program
Financial & Administrative Operations Coordinator
MCOS Financial Solutions LLC —Quincy, MA
- $35 - $45 an hour
- Part-time
- Hybrid work
- Mid-level
- QuickBooks
- Flexible schedule
Quick Apply
1d
Administrative Coordinator - (Saturday Mornings)
The Brookline Center For Community Mental Health —Brookline, MA
- $24 - $25 an hour
- 8 hour shift
- Bilingual
- Customer service
- High school diploma or GED
Quick Apply
10d
Administrative Coordinator - Classical Studies
Tufts University —Medford, MA
- $27.85 - $38.50 an hour
- Hybrid work
- 5 years
- Mid-level
- Office
13d
Coordinator, Alexandria LaunchLabs – Cambridge
Alexandria Real Estate Equities —Boston, MA
- $36.06 - $40.87 an hour
- Full-time
- Mid-level
- Office
- Bachelor's degree
- Profit sharing
- Paid parental leave
Research Coordinator
Arrow Search Partners —Boston, MA
- $130,000 - $150,000 a year
- Mid-level
- 3 years
- Administrative experience
Administrative Coordinator II (OR Scheduler) - CHA Birth Center
Cambridge Health Alliance —Cambridge, MA
- 8 hour shift
- Writing skills
- Mid-level
- Administrative experience
7d
Administrative Coordinator
Howard Hughes Medical Institute —Boston, MA
- $71,940 - $90,000 a year
- Full-time
- 5 years
- Computer literacy
- Bachelor of Science
- Health insurance
- Retirement plan
Executive Coordinator
Takeda Pharmaceutical —Boston, MA
- $37.55 - $58.97 an hour
- Full-time
- Hybrid work
- Research
- Mid-level
- High school diploma or GED
- Paid holidays
- Disability insurance
Administrative Operations Coordinator, SSHP
Simmons University —Boston, MA
- $44,100 - $71,700 a year
- Weekends as needed
- School experience
- Google Workspace
- Microsoft Excel
- Health insurance
- Flexible schedule

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Administrative Operations Coordinator

Massachusetts League of Community Health Centers -
Boston, MA

Quick Apply

Job Details

Full-time
$55,000 - $65,000 a year
6 days ago

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Paid time off
403(b)
Life insurance

Qualifications

Employee relationship building

Full Job Description

CommonWealth Purchasing Group (CPG) is a leading group purchasing organization that helps community health centers and nonprofit organizations save on essential supplies and services. By leveraging the joint purchasing power of its members, CPG negotiates significant discounts with top-tier vendors, ensuring cost savings and operational efficiency. With a commitment to supporting mission-driven organizations, CPG empowers its members to focus more resources on delivering high-quality care to the communities they serve. CPG is a for-profit LLC subsidiary of the Massachusetts League of Community Health Centers and was founded in 1998.

The Massachusetts League of Community Health Centers (League) was founded in 1972 as one of the country's first state Primary Care Associations (PCAs). Established under the same federal authorizing legislation as the health center program (Section 330 of the Public Health Service Act), PCAs are organized around a set of core functions and competencies that provide a framework for support and assistance to health centers and the communities they serve.

The League is a non-profit 501(c)(3) organization registered as a public charity with the Commonwealth's Secretary of State. It maintains a professional staff at its headquarters in Boston and its training center in Worcester.

Position Summary

The Administrative/Operations Coordinator supports the operational, administrative, and logistical functions of CommonWealth Purchasing Group (CPG) to ensure smooth execution of daily activities and major initiatives. Reporting to the Senior Vice President & Executive Director, the Coordinator serves as a central hub for contract routing, conference and tradeshow logistics, financial processing, and internal office operations. This role manages contract workflows with Docusign, legal review coordination with Mass League counsel, and maintains organized documentation across Monday.com, HighQ, and Salesforce. The Coordinator also oversees CPG's extensive conference calendar, vendor and member operational support, onboarding processes, internal scheduling, and office administration. Through highly reliable coordination, communication, and follow-through, this position strengthens CPG's operational infrastructure and enables staff across sales, marketing, vendor relations, and member engagement to perform at their highest levels.

Essential Functions:

Contract Support & Legal Liaison

Prepare, route, and manage Docusign envelopes for contracts, renewals, and amendments.
Track contract timelines and proactively flag upcoming expirations.
Serve as liaison with Mass League legal counsel to facilitate redlines, legal review, and signature routing.
Maintain organized contract files, naming conventions, and document repositories within Monday.com and HighQ.

Conference & Tradeshow Logistics

Maintain and update a master calendar of 40+ annual conferences, including staff assignments, key deadlines, and budget considerations.
Coordinate registrations for exhibit booths, sponsorships, and attendee passes, including PCA-specific requirements.
Oversee the logistics and shipping of conference materials such as banners, signage, collateral, and promotional items.

Financial Coordination & Budget Support

Submit payments and process registrations, sponsorships, and PCA/Member fee invoices.
Track and help confirm vendor payments related to contracts, in coordination with the finance team and CPG Reporting Analyst.
Prepare and process Check Vouchers for payments, subscriptions, and reimbursements.

Sales & Member Operations Support

Support new member onboarding by preparing and shipping welcome kits and marketing collateral.
Onboard members and vendors into CPG's CRM (Salesforce) and maintain accurate data entry.
Assist the Member Resource Consultant (MRC) team with travel coordination, scheduling, and preparation of materials for field visits and Advisory Board meetings.

Internal Administration & Office Operations

Manage office supply orders, equipment, and workstation setup for CPG staff.
Coordinate with Mass League operations and facilities on issues including cleaning, HVAC, and general maintenance.
Plan and support internal meetings and events, including room setup, catering, agendas, and materials.
Provide calendar management, inbox support, and administrative assistance to leadership as needed.
Assist with monthly Amex reporting and reconciliation tasks for leadership.

Competencies/Skills

Committed to League mission: population health, social justice, and DEIB
Professional communication skills (written and verbal); effective active listening
Strong organizational skills and attention to detail; manages multiple priorities and deadlines
Proactive problem-solver; identifies gaps, assesses risk, and delivers timely solutions
Critical thinking and technical data analysis capabilities
Proficient in MS Office, CRM platforms, and project management tools (Salesforce, Monday.com, HighQ); quick to learn new systems
Up-to-date knowledge of business and information technology
Builds relationships across diverse backgrounds
Sound judgment and discretion; effective liaison between teams and external partners
Reliable team player; flexible with positive attitude
Logistics, scheduling, and project coordination in fast-paced environments
Calendar management, document preparation, and event coordination, including conferences/tradeshows
Maintains organized digital files and workflows
Basic budgeting, invoicing, and financial processing

Education/Experience

Associate's degree
Minimum 2-3 years' experience required
Business management, accounting, finance, operations.

What We Offer

The Massachusetts League of Community Health Centers offers a comprehensive and competitive benefits package, including:

Hybrid work schedule: 2 days in-office and 3 days remote
Medical, dental, and employer-funded HRA coverage
Employer-paid life, short-term, and long-term disability insurance
Optional supplemental life insurance
Flexible Spending Accounts (FSA)
403(b) retirement savings plan with potential employer contribution
Transit reimbursement program
Generous paid time off, paid holidays, sick leave, and additional leave benefits

Benefits eligibility and coverage may vary based on employment status and plan provisions.

The Massachusetts League of Community Health Centers is an equal opportunity employer committed to a workplace that reflects the diversity of the people of Massachusetts, including populations most impacted by health inequities.

It is the policy of the Massachusetts League of Community Health Centers to provide equal employment opportunity to all employees and applicants for employment without regard to race, sex, sexual orientation, gender identity or expression, color, creed, religion, national origin, age, disability, marital status, parental status, family medical history or genetic information, political affiliation, military service or any other non-merit based factor in accordance with all applicable laws, directives and regulations of federal, state and city entities

Quick Apply

Refine Your Search

administrative coordinator jobs in roxbury, ma

Administrative Operations Coordinator

Administrative Coordinator

Administrative Coordinator

Administrative Coordinator - President's Office

Office & Facilities Coordinator - Pay starting at $29.45/hr

Permitting Coordinator/Office Assistant

Administrative Coordinator

Administrative Coordinator Office of Associate Dean of Research

ADMINISTRATIVE COORDINATOR, Trustees Office

Administrative Assistant/Office Coordinator

ADMINISTRATIVE COORDINATOR, HR Faculty Staff Assistance

Financial & Administrative Operations Coordinator

Administrative Coordinator - (Saturday Mornings)

Administrative Coordinator - Classical Studies

Coordinator, Alexandria LaunchLabs – Cambridge

Research Coordinator

Administrative Coordinator II (OR Scheduler) - CHA Birth Center

Administrative Coordinator

Executive Coordinator

Administrative Operations Coordinator, SSHP

I want to receive the latest job alert for administrative coordinator in roxbury, ma

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