Top 23 Office manager Jobs in Saco, Me

Office Manager/Bookkeeper
Hopkinson & Abbondanza, PA —Portland, ME
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
2d
Business Office Manager
Dexter Health Care —Saco, ME
- $23 - $26 an hour
- Full-time
- HIPAA
- Mid-level
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
9d
Office Manager, Academic Affairs
University of New England —Biddeford, ME
- $53,000 - $56,000 a year
- Online Application
- Writing skills
- Research
- Office
- Health insurance
- Dental insurance
10d
Office Manager
CertaPro Painters of Maine —Westbrook, ME
- $65,000 - $80,000 a year
- Full-time
- 5 years
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
9d
Business Office Manager
RiverRidge Outpatient - ME —Kennebunk, ME
- $52,000 - $62,000 a year
- Full-time
- Mid-level
- Office
- Finance
- Disability insurance
- Dental insurance
Healthcare Office Manager (Portland)
The Vascular Care Group —Portland, ME
- $85,000 - $95,000 a year
- Writing skills
- HIPAA
- Mid-level
Quick Apply
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Maine
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Operations & HR Director
Maine Democratic Party —Portland, ME
- $102,000 - $114,000 a year
- Email
- Mid-level
- Office
- Administrative experience
- Relocation assistance
Front Office Manager
SSH DT Portland LLC —Portland, ME
- Full-time
- English
- Mid-level
- Hotel
- Paid holidays
- Health insurance
Quick Apply
Programs Coordinator
Animal Welfare Society —Kennebunk, ME
- $50,000 - $54,000 a year
- Full-time
- Mid-level
- High school diploma or GED
- Mentoring
- Health insurance
- Dental insurance
Quick Apply
1d
Office Manager
Stoney Brook Landscaping and Masonry —Cape Neddick, ME
- $70,000 - $85,000 a year
- Weekends as needed
- Spanish
- Microsoft Excel
- Social media management
- Health insurance
- Dental insurance
Quick Apply
5d
Office Manager
Spurwink Services —Portland, ME
- $18.35 - $20.19 an hour
- Mid-level
- Office
- Administrative experience
- Paid training
- Disability insurance
4d
IT/Facilities Coordinator- Part time
CIEE Inc —South Portland, ME
- $25 - $29 an hour
- Part-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply
11d
Business Office Director
Birchwoods At Canco Assisted Living —Portland, ME
- $28 - $31 an hour
- Online Application
- Microsoft Word
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
4d
Branch Operations Manager
Sila Services —Windham, ME
- $70,000 - $80,000 a year
- Full-time
- Mid-level
- Office
- Residential
- Paid holidays
- Disability insurance
Quick Apply
11d
Business Coordinator
Forest Stewards Guild —Portland, ME
- $27.50 - $30.00 an hour
- Weekends as needed
- Clean driving record
- Mid-level
- Microsoft Office
- AD&D insurance
- Disability insurance
Quick Apply
Front Office Manager OEM/HM
Residence Inn Portland Downtown / Waterfront —Portland, ME
- $58,000 - $60,000 a year
- Full-time
- Residential
- 3 years
- Hotel
- Health insurance
- Dental insurance
Quick Apply
1d
STUDENT LIFE OFFICE COORDINATOR
Southern Maine Community College —South Portland, ME
- $21.45 - $25.22 an hour
- Mid-level
- Residential
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
Assistant Director of Operations
Adam Tudela - State Farm Agent —Yarmouth, ME
- $45,000 - $65,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid time off
- Opportunities for advancement
Quick Apply
Nurse Care Coordinator - RN Part-Time Office Based
Alternative Wellness Services, Inc —Portland, ME
- 12 hour shift
- CPR Certification
- Nursing
- Clean driving record
- Paid holidays
- Health insurance
Quick Apply

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Office Manager/Bookkeeper

Hopkinson & Abbondanza, PA
Portland, ME

Quick Apply

Job Details

Full-time
2 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Confidential information handling

Full Job Description

Office Manager

The Office Manager reports to the firm's Senior Partners and is responsible for overseeing the firm's financial operations, human resources, and administrative functions. This role ensures the timely processing of accounts payable, payroll, banking transactions, and employee expenses while maintaining accurate financial records, supporting month-end reporting, and fostering strong vendor relationships. The Office Manager also develops and maintains office policies, manages recruiting and employee relations, administers benefits, and coordinates with the Senior Partners to support the firm's operational and financial objectives.

Key Responsibilities

Financial Operations: Manage the firm's accounts payable workflow by receiving, verifying, and entering vendor invoices; scheduling and processing payments via check, ACH, and wire transfer; initiating bank wires as requested for real estate transactions; monitoring bank accounts and daily deposits; reconciling bank and vendor statements; investigating discrepancies; and maintaining sufficient account balances to meet financial obligations.
Payroll and Employee Expenses: Process payroll accurately and on time, maintain PTO records, administer 401(k) contributions, review and reimburse employee expense reports for policy compliance, and support staff with operational payment needs.
Human Resources and Recruiting: Oversee day-to-day HR administration, including employee policies, attendance, performance and disciplinary matters, and coordination with employment counsel as needed. Manage the full recruitment and onboarding process, including maintaining job descriptions, posting openings, screening candidates, coordinating interviews, facilitating hiring decisions, and onboarding new employees.
Office Administration: Develop, implement, and maintain consistent office policies, procedures, and administrative processes to support efficient day-to-day operations and a productive work environment.
Financial Reporting and Partner Support: Prepare month-end financial information and expense reports, coordinate regular Partner meetings, develop meeting agendas, and provide operational and financial updates to support planning and decision-making.
Benefits Administration: Coordinate the annual review, selection, and implementation of employee healthcare and benefits programs, ensuring timely enrollment and compliance with annual deadlines.

Qualifications

Associate's or bachelor’s degree in business administration, Bookkeeping, Human Resources, or a related field preferred; equivalent combination of education and relevant experience will be considered.
Minimum of 3–5 years of experience in office management, bookkeeping, or business administration; law firm or professional services experience preferred.
Demonstrated experience managing accounts payable, payroll, banking transactions, reconciliations, and financial reporting.
Basic knowledge of human resources, experience with employee onboarding, benefits administration, and recruiting.
Strong organizational, time management, and project coordination skills with the ability to manage multiple priorities and meet deadlines.
Excellent written and verbal communication skills, with the ability to interact professionally with employees, vendors, clients, and firm leadership.
High level of discretion and ability to maintain confidentiality with financial and personnel information.
Strong attention to detail, analytical skills, and problem-solving abilities.
Proficiency with the following is preferred (but training will also be provided):
Microsoft Windows operating systems
Microsoft Office Suite, including Outlook, Word, and Excel
QuickBooks Online
Clio Manage (legal case management)
Adobe Acrobat Pro
Ability to learn and adapt to new software and technologies as business needs evolve.

· Demonstrate curiosity and initiative to identify opportunities for process improvement and leverage technology to enhance workflow efficiency, productivity, and overall firm operations.

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

office manager jobs in saco, me

Office Manager/Bookkeeper

Business Office Manager

Office Manager, Academic Affairs

Office Manager

Business Office Manager

Healthcare Office Manager (Portland)

Military Service - U.S. Air National Guard, Administration

Operations & HR Director

Front Office Manager

Programs Coordinator

Office Manager

Office Manager

IT/Facilities Coordinator- Part time

Business Office Director

Branch Operations Manager

Business Coordinator

Front Office Manager OEM/HM

STUDENT LIFE OFFICE COORDINATOR

Assistant Director of Operations

Nurse Care Coordinator - RN Part-Time Office Based

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