Under general supervision, provide high level of administrative, academic and technical support to professors, lecturers, emeriti faculty, Office of the Deans, and faculty recruitment Chair on matters that are sensitive or complex in nature. Performs administrative support functions critical to the successful operation of academic curriculum activities, assist faculty in the areas of research, publications, coursework, exams, and the faculty academic personnel recruit program. Acts as primary contact responding to inquiries (managing phone, email, correspondence, etc.), assures follow-up to facilitate communications, as well as manage complex calendars, prepares itineraries, and materials for courses, meetings and presentations; coordinates travel arrangements and associated travel and entertainment reimbursements. Coordinate the departmental updates of New/Visiting Lecturers and Professor orientation materials and facilitate the orientation presentation. Provide technical support with class video editing, publishing and distribution. Apply problem-solving skills to resolve various matters; exercise judgment and discretion in handling sensitive, confidential issues.
Apply By Date
08/08/2026 by 11:59 pm
Qualifications
Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position
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No Minimum Education required.
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Administrative experience with academic personnel or instructional support processes in a higher education setting or in complex, high-level executive offices.
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Experience with planning and/or execution of recruitment or catered events, online scheduling of meetings and travel arrangements.
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Experience reading, interpreting and applying policies and procedures in a work environment.
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Skills in writing, editing and proofreading complex articles/books/manuscripts, reports, and a variety of general correspondence. Computer skills and proficiency using database, spreadsheet, word processing, email, and other software such as Microsoft Word, Excel, PowerPoint, to create, format, and edit documents and spreadsheets containing data, calculated formulas, graphs and tables.
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Oral, written communication and interpersonal skills to communicate and interact professionally with administration, faculty, staff, students and the public, using tact diplomacy, and good judgment. Problem solving skills to develop creative solutions to general problems, initiative to attempt unfamiliar projects/assignments, and respond with flexibility to requests for assistance.
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Ability to explain school policies and procedures to faculty and students.
Preferred Qualifications
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Organizational experience and skills to effectively manage multiple assignments and shifting priorities to meet deadlines and maintain a high level of productivity and efficiency.
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Experience with curriculum/instruction support of academic programs, campus and legal systems such as Smart Site, AggieTravel, Banner, Lexis-Nexis, Westlaw.
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Knowledge of University policies and procedures related to academic personnel.
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Knowledge School of Law instruction activities, policies and procedures. Problem solving skills to research and analyze complex and differing information to make recommendations for decision-making.
Key Responsibilities
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50% - Academic Programs and Instructional Support
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40% - Academic Personnel and Research Support
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10% - General Administrative Assistance
Department Overview
The UC Davis School of Law is consistently ranked among the premier law schools in the United States overall and in terms of faculty and student quality and diversity. The school has nearly 600 Juris Doctor (JD) students enrolled in the full-time 3-year program, as well as a LL.M Program, certificates in Public Service Law, Business Law, Criminal Law, Environmental Law, Immigration Law, Intellectual Property Law and Tax Law, and Joint Degree programs, including JD/MBA, and JD/MA.The budget for the Law School exceeds $40 million including state funds, tuition and professional fee revenue, gifts and endowments. Current market value of endowments exceeds $12 million. School facilities include 60,000 square feet in 3 buildings. The School has 40 active faculty and more than 100 staff.This position shares responsibility of providing faculty support with two other staff members that back each other up during absences and peak workload periods.
POSITION INFORMATION
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Salary or Pay Range: $29.40 - $42.14
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Salary Frequency: Hourly
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Salary Grade: 108
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UC Job Title: BLANK AST 3
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UC Job Code: 004722
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Appointment Type: Staff: Career
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Percentage of Time: 100% Fixed
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Shift (Work Schedule): M - F 8:00AM - 5:00PM
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Location: Davis, Ca
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Union Representation: CX-Clerical/Admin
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Benefits Eligible: Yes
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This position is hybrid (mix of on-site and remote work)
Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.
If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html
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High quality and low-cost medical plans to choose from to fit your family's needs
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UC pays for Dental and Vision insurance premiums for you and your family
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Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
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Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
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Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
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Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
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Access to free professional development courses and learning opportunities for personal and professional growth
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WorkLife and Wellness programs and resources
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On-site Employee Assistance Program including access to free mental health services
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Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
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Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
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Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
Physical Demands
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Standing - Occasional Up to 3 Hours
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Walking - Occasional Up to 3 Hours
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Sitting - Frequent 3 to 6 Hours
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Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
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Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
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Bending/Stooping - Occasional Up to 3 Hours
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Squatting/Kneeling - Occasional Up to 3 Hours
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Twisting - Occasional Up to 3 Hours
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Reaching overhead - Occasional Up to 3 Hours
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Keyboard use/repetitive motion - Frequent 3 to 6 Hours
Mental Demands
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Sustained attention and concentration - Frequent 3 to 6 Hours
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Complex problem solving/reasoning - Occasional Up to 3 Hours
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Ability to organize & prioritize - Frequent 3 to 6 Hours
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Communication skills - Frequent 3 to 6 Hours
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Numerical skills - Occasional Up to 3 Hours
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Constant Interaction - Frequent 3 to 6 Hours
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Customer/Patient Contact - Frequent 3 to 6 Hours
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Multiple Concurrent Tasks - Frequent 3 to 6 Hours
Work Environment
UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
This position may be eligible for flexible work arrangements including flex schedule and/or hybrid/remote. Restricted vacation during months of May and December due to final exams. Occasionally work varied lunch hours and overtime.
Special Requirements – Please contact your recruiter with questions regarding which activities apply by position
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This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
A Culture of Opportunity and Belonging
At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.
As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere
To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks
