Top 39 Executive assistant/office manager Jobs in Saint Charles, Mo

Executive Assistant II
City of St. Charles, MO —Saint Charles, MO
- From $62,557.79 a year
- Full-time
- 7 years
- Computer literacy
- Writing skills
- Health savings account
- Paid holidays
Quick Apply
1d
Administrative Assistant
AESCULAP INC. —Hazelwood, MO
- $24.66 - $34.53 an hour
- Monday to Friday
- Microsoft Excel
- Basic math
- Mid-level
- Health insurance
- 401(k)
Executive Assistant and Practice Operations Coordinator
St. Louis South Oral Surgery —St. Louis, MO
- $70,000 a year
- Full-time
- CRM software
- Google Workspace
- Surgery
- Paid holidays
- Health insurance
Quick Apply
Executive Assistant & Office Manager
Guarantee Electrical —Saint Charles, MO
- Full-time
- 5 years
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
12h
LTL Assistant Terminal Manager
Dynamix SearchForce, Inc —St. Louis, MO
- Full-time
- Customer service
- Mid-level
- In-person
- Health savings account
- AD&D insurance
Quick Apply
Part-Time Executive Assistant (On-Site + Remote)
HiGHEST GOOD PERFORMANCE —St. Louis, MO
- $23 - $30 an hour
- Part-time
- Hybrid work
- Google Workspace
- Office
- Travel
- Professional development assistance
- Flexible schedule
Quick Apply
HUMAN RESOURCES ASSISTANT
FAMILY CARE HEALTH CENTERS —St. Louis, MO
- $21.55 - $31.65 an hour
- Background check
- HIPAA
- Mid-level
- Dental insurance
- Life insurance
Quick Apply
7d
Assistant Circuit Executive for Space and Facilities
Eighth Circuit Court of Appeals —St. Louis, MO
- $103,156 - $167,684 a year
- Office
- Travel
- US work authorization
- Dental insurance
- Flexible spending account
Office Manager & Executive Assistant to the Senior Advisor - In St. Louis Initiative, For St. Louis Initiative
Washington University in St. Louis —St. Louis, MO
- $23.37 - $36.19 an hour
- Online Application
- Writing skills
- Pass drug screening
- Mid-level
- Commuter assistance
- Employee assistance program
Executive Assistant & Operations Associate
DOER Financial Planning —Chesterfield, MO
- $22 - $28 an hour
- Part-time
- Microsoft Word
- Background check
- Microsoft Excel
- Flexible schedule
Quick Apply
11d
Accounting Data Entry Clerk
Meridian Waste —Wentzville, MO
- $37,440 - $47,840 a year
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Personal Assistant
Coopers American Pub & Grill —Saint Peters, MO
- $16 - $25 an hour
- Part-time
- Data entry
- Restaurant
- Restaurant experience
- Flexible schedule
Quick Apply
Director, Community Health Initiatives
BJC HealthCare —St. Louis, MO
- Full-time
- Research
- Office
- Master's degree
- Disability insurance
- Health insurance
Property Management Executive
Vatterott Properties —St. Louis, MO
- $75,000 - $85,000 a year
- Full-time
- 5 years
- Mentoring
- Organizational skills
- Health savings account
- Health insurance
Quick Apply
7d
Personal Assistant
Irma Jean's Restaurant & Sports Bar —Florissant, MO
- $16 - $25 an hour
- Part-time
- Inventory management
- Restaurant management
- Supervising experience
- Flexible schedule
Quick Apply
Assistant Property Manager
East Lake Management —East Saint Louis, IL
- $40,000 - $50,000 a year
- Full-time
- Remote
- Hospitality
- Microsoft Excel
- Mid-level
Sales Administrative Assistant
Hilton Pennywell St Louis at The Arch —St. Louis, MO
- $20 an hour
- Weekends as needed
- Word processing
- No experience needed
- Office
- Paid holidays
- Health insurance
Quick Apply
Assistant General Manager
Le Méridien St. Louis Downtown —St. Louis, MO
- $28 - $33 an hour
- Weekends as needed
- Mid-level
- Hotel
- Front desk
Quick Apply
6d
Sales Assistant
Audacy, Inc. —St. Louis, MO
- Urgently hiring
- Google Workspace
- Customer service
- Research
- Disability insurance
- Health insurance
Legal Assistant
American Medical Administrators LTC —St. Louis, MO
- Full-time
- Mid-level
- 3 years
- Bachelor's degree
- Disability insurance
- Health insurance
Quick Apply

I want to receive the latest job alert for executive assistant/office manager in saint charles, mo

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

executive assistant/office manager jobs near saint charles, mo

Terminal Manager jobs in St. Louis, MO

Sales Assistant jobs in St. Louis, MO

Community Director jobs in St. Louis, MO

Assistant General Manager jobs in St. Louis, MO

Executive Assistant jobs in St. Louis, MO

Administrative Assistant jobs in St. Louis, MO

Legal Assistant jobs in St. Louis, MO

Executive Coordinator jobs in St. Louis, MO

Human Resources Assistant jobs in St. Louis, MO

Administrative Assistant jobs in Hazelwood, MO

Facilities Assistant jobs in St. Louis, MO

Property Management Specialist jobs in St. Louis, MO

Case Manager jobs in Sheboygan, WI

Terminal Manager jobs in Albany, NY

Terminal Manager jobs in Baton Rouge, LA

Terminal Manager jobs in San Jose, CA

Terminal Manager jobs in Glenwood, IA

Project Manager jobs in Washington, DC

Marine Terminal jobs in Philadelphia, PA

Sales jobs in Lynchburg, VA

Executive Assistant II

City of St. Charles, MO -
Saint Charles, MO

Quick Apply

Job Details

Full-time
From $62,557.79 a year
1 day ago

Benefits

Health savings account
Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Employee assistance program
Vision insurance
Life insurance

Qualifications

Computer operation
Spreadsheets
Writing skills
High school diploma or GED
Multi-line phone systems
Typing
Productivity software

Full Job Description

Job Title

Executive Assistant II

Department

Human Resources

Posting Date

August 18, 2026

Closing Date for Resumes/Applications

Open Until Filled

Salary

$62,557.79/ Annually

Comprehensive, Cost Effective Benefits Package:

Medical, Dental, Voluntary Vision, Life and Disability Insurance; FSA; HSA; Lagers Pension- L6 Tier and Deferred Compensation program; Paid Vacation; Paid Holidays; Employee Assistance Programs and Educational Benefits.

Exempt/Non-exempt

Exempt

Status

Full time

The City of Saint Charles Human Resources Department is seeking a dedicated and service-oriented Executive Assistant II to join our team. The Executive Assistant II provides high-level administrative and operational support to the Human Resources Director, ensuring the efficient coordination of departmental activities, communications, and strategic initiatives. This position serves as a key liaison between Human Resources Director, city officials, employees, and external stakeholders, maintaining confidentiality while managing sensitive personnel and organizational information.

Preferred Candidate Attributes

Customer service expert providing a welcoming environment and effectively connecting customers to services
Team player willing to collaborate, learn and assist others
Expert time manager able to prioritize, schedule and adjust to changing needs
Proactive-thinker able to anticipate executive and departmental needs
Problem-solver finding solutions as issues arise
Continuous improvement mindset willing to change processes and systems for improved outcomes
Accountability focus for personal job duties and departmental performance

Essential Duties and Responsibilities

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Provide advanced administrative support to the Human Resources Director and senior leadership, including calendar management, meeting coordination, and preparation of agendas, reports, and briefing materials.
Serve as a primary point of contact for internal and external stakeholders, exercising discretion and professionalism when handling sensitive and confidential personnel matters.
Coordinate and track departmental projects, initiatives, and deadlines to ensure timely completion and alignment with Human Resources priorities.
Prepare, review, and edit a variety of documents, including correspondence, policies, reports, and presentations, ensuring accuracy and compliance with applicable regulations and city standards.
Maintain and organize confidential employee records, files, and HR documentation in accordance with legal requirements and records retention policies.
Assist in the development and implementation of HR policies, procedures, and programs by conducting research, compiling data, and preparing recommendations or summaries for leadership review.
Coordinate meetings, training sessions, and events, including logistics, materials preparation, and follow-up actions. Plan and coordinate special events/meetings as needed. To include serving on employee activities committee, organize departmental recruitment luncheons, job fairs, city gatherings and fundraisers.
Process all incoming documents, review all material for accuracy that comes into the office for the Director's signature and translate into executive summary.
Screen and organize incoming mail for the HR Director, ensuring timely review and accurate distribution of documents to the appropriate departments.
Performs clerical and administrative work in answering/screening phones, providing customer assistance, schedules appointments, managing HR inbox, duplicates and distributes materials to all staff.
Maintain and execute employee communications weekly to provide staff with HR related updates.
Provides overall administrative support to members of department. Helps develop and sets work deadlines. Uses initiative to arrange for staff members to represent the organization, schedules or reschedules appointments, refuse invitations. Maintains calendar for Director as well as the department.
Monitor departmental budgets, process invoices, and track expenditures in accordance with city financial policies and procedures.
Assist with recruitment and onboarding to include various testing processes and orientation prep. Provides support to various departments in coordinating interviews, prepares and distributes notifications to candidates during and after the selection process. Conduct background checks for new hires, etc.
Handles travel & conference requests, arrangements, expense reports, mileage reports, subscriptions and memberships for Director and other office staff.
Supports Front Desk Coverage schedule for lunch period, sick and vacation coverage at the Lobby Information Desk.
Continuously identify opportunities to improve administrative processes and enhance efficiency within the department.

Minimum Training and Experience Required

High school diploma or equivalent and 7+ years of related experience required. Any combination of education and experience that provides equivalent knowledge, skills, and abilities will be considered. Degree preferred.
Proficient in all Microsoft Office Suite applications.
Demonstrated ability to deal with high level contacts inside and outside the City.
Demonstrated ability to multitask in a fast paced highly stressful environment.
Requires independent judgment and initiative on assignments that are sensitive in nature

Physical Abilities Required to Perform Essential Job Functions

Ability to remain in a stationary position (seated) for extended periods while performing administrative tasks.
Frequent use of a computer, including typing, viewing monitors, and operating standard office equipment such as printers, copiers, and multi-line phones.
Ability to occasionally move about the office to attend meetings, access files, or interact with staff and the public.
Ability to lift and carry light items, such as files, boxes of documents, or office supplies (typically up to 10–20 pounds).
Ability to communicate effectively, both verbally and in writing, with a diverse range of individuals.
Visual ability to read and review detailed documents, spreadsheets, and electronic communications.
Manual dexterity sufficient to handle documents, operate office equipment, and perform data entry tasks.
Some travel between locations may be required.

The City of Saint Charles is an Equal Opportunity Employer and participates in E-Verify.

Quick Apply

Refine Your Search

executive assistant/office manager jobs in saint charles, mo

Executive Assistant II

Administrative Assistant

Executive Assistant and Practice Operations Coordinator

Executive Assistant & Office Manager

LTL Assistant Terminal Manager

Part-Time Executive Assistant (On-Site + Remote)

HUMAN RESOURCES ASSISTANT

Assistant Circuit Executive for Space and Facilities

Office Manager & Executive Assistant to the Senior Advisor - In St. Louis Initiative, For St. Louis Initiative

Executive Assistant & Operations Associate

Accounting Data Entry Clerk

Personal Assistant

Director, Community Health Initiatives

Property Management Executive

Personal Assistant

Assistant Property Manager

Sales Administrative Assistant

Assistant General Manager

Sales Assistant

Legal Assistant

I want to receive the latest job alert for executive assistant/office manager in saint charles, mo

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected