Top 1016 Program support assistant Jobs in Saint Charles, Mo

Program Operations Assistant
American Soybean Association - WISHH —St. Louis, MO
- $40,000 - $45,000 a year
- Email
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Health insurance
Quick Apply
7d
Program Assistant I (FT)
The Jewish Community Center —St. Louis, MO
- $18 an hour
- Weekends as needed
- Background check
- Serving
- 18 years or older
Quick Apply
Administrative Coordinator
Keystone Automotive Industries —Hazelwood, MO
- From $21.50 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Basic math
- Paid parental leave
- Disability insurance
Human Resources Assistant
Veterans Care Coordination —Lake Saint Louis, MO
- $18 - $22 an hour
- Full-time
- Background check
- Oracle
- Office
- Paid jury duty
- Health insurance
Quick Apply
9d
Administrative Assistant, Adult Day Services
The Jewish Community Center —St. Louis, MO
- $21 an hour
- Weekends as needed
- Microsoft Access
- Microsoft Outlook
- High school diploma or GED
- Flexible schedule
Quick Apply
8d
Unit Assistant
SSM Health —Saint Charles, MO
- Full-time
- Hospital
- No experience needed
- Children
- Paid parental leave
- Health insurance
Caregiver (Personal Care Assistant)
Sunrise Senior Living —Saint Charles, MO
- $15.50 - $19.40 an hour
- Part-time
- 18 years or older
- High school diploma or GED
- In-person
- Paid training
- Paid holidays
5d
Program Assistant
Burrell Behavioral Health —St. Louis, MO
- Full-time
- Clean driving record
- Microsoft Excel
- Administrative experience
- Mileage reimbursement
- Health insurance
Quick Apply
Administrative Assistant
Leonardo DRS —Bridgeton, MO
- $49,624 - $64,511 a year
- 5 years
- Writing skills
- Mid-level
- Paid parental leave
- Health savings account
Executive Administrative Assistant
Bayer —Creve Coeur, MO
- $72,240 - $108,360 a year
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
10d
Victim Witness Assistant (OA)
US Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys —St. Louis, MO
- $51,740 - $74,487 a year
- Part-time
- Background check
- Word processing
- Writing skills
- Paid holidays
- Life insurance
4d
Human Resources Assistant - Front Desk
St. Luke's Hospital - MO —Chesterfield, MO
- Day shift
- Hospital
- High school diploma or GED
- Front desk
- Health savings account
- 401(k)
9d
Delivery Assistant
Mclane Company, Inc. —Saint Peters, MO
- $21.75 an hour
- Full-time
- Background check
- 18 years or older
- Pass drug screening
- Profit sharing
- Health savings account
3d
Therapy Aide
SSM Health Rehabilitation Hospital —St. Louis, MO
- $19 an hour
- Full-time
- Hospital
- Inpatient
- High school diploma or GED
- Health insurance
- Dental insurance
Medical Assistant - Rheumatology
SSM Health —Saint Charles, MO
- Full-time
- Vital signs
- BLS Certification
- Urgent Care
- Paid parental leave
- Health insurance
Administrative Assistant (FT or PT)
Youth In Need —Saint Charles, MO
- From $16.67 an hour
- Part-time
- Office
- Administrative experience
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
Prep Lab Assistant
Quest Diagnostics —St. Louis, MO
- From $17.20 an hour
- Weekends as needed
- High school diploma or GED
- Continuous improvement
- Military encouraged
- Employee stock purchase plan
- Disability insurance
Quick Apply
Physical Therapy Aide
Athletico Physical Therapy —Florissant, MO
- $13.75 - $20.00 an hour
- Overtime
- English
- Clinic
- Rehabilitation center
- Employee assistance program
- Employee discount
Laundry Assistant
St. Sophia Health & Rehabilitation Center —Florissant, MO
- Part-time
- Skilled nursing facility
- Ability to walk for extended periods
- Computer literacy
- Dental insurance
- 401(k)
Quick Apply
Medical Assistant DePaul Gastrointestinal
SSM Health —Bridgeton, MO
- Full-time
- Vital signs
- BLS Certification
- No experience needed
- Paid parental leave
- Health insurance

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Program Operations Assistant

American Soybean Association - WISHH
St. Louis, MO

Quick Apply

Job Details

Full-time
$40,000 - $45,000 a year
7 days ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Tuition reimbursement
Paid time off
Vision insurance
401(k) matching
Flexible schedule
Life insurance
Retirement plan

Qualifications

Teamwork
Executive administrative support
Organizational skills
Business Administration
Associate's degree

Full Job Description

Position Summary

Reporting to the Director of Operations, the Program Assistant provides essential support to the WISHH team by ensuring the smooth execution of administrative, logistical, and program-related activities. This role works closely with the Executive Director, Chief Operating Officer, and Director of Operations to support both domestic and international initiatives.

The Program Assistant plays a key role in maintaining efficient operations through administrative coordination, travel and event support, and financial processing. Responsibilities include processing invoices, tracking expenses, and ensuring compliance with donor and USDA requirements, while supporting the overall effectiveness and accountability of WISHH programs.

Key Responsibilities

Administrative Support

Provide administrative support to leadership, including calendar management, correspondence, and special projects.
Maintain and organize electronic files, templates, and records in SharePoint.
Prepare materials, mail packages, and oversee office supplies and promotional inventory.
Support general office organization and maintain website updates, including postings for careers, Requests for Proposals (RFPs), and news.

Travel & Meeting Coordination

Coordinate travel logistics and documentation, including authorizations, itineraries, and expense reporting.
Track travel expenses, program activities, and event logistics.
Support planning and execution of board meetings and organizational events. Attend meetings as requested to document meeting minutes.

Financial & Compliance Support

Process invoices, reimbursements, reconciliations, and vendor payments with proper coding and compliance review for submission to accounting software.
Track contracts and ensure alignment with deliverables and internal and donor requirements.
Assist with procurement processes (RFPs/quotes) and maintain compliance documentation.
Support financial tracking activities, including accruals, reclassifications, and industry contributions.
Ensure timely submission of accurate reports to funders and adherence to deadlines.

Collaboration & Program Support

Partner with the Director of Operations and accounting team to ensure financial and contractual compliance.
Assist program staff with data collection, reporting, and document preparation.
Maintain project trackers, compliance files, and action items.
Participate in staff meetings, document notes, and coordinate follow-up actions.

Qualifications

Associate’s or bachelor’s degree in business administration, international development, or a related field preferred
2–3 years of administrative, program support, or related experience (nonprofit or donor-funded environment a plus)
Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines with limited supervision

Technical Skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Ability to learn and effectively use project management tools and web-based platforms such as SharePoint and Zoho
Strong data entry accuracy, particularly when working with financial and program data
Solid document formatting and file management skills

Communication & Interpersonal Skills

Strong written and verbal communication skills
Ability to interact professionally with colleagues, partners, and stakeholders, including across cultures
Sound judgment and discretion in handling sensitive or confidential information

Organizational & Problem-Solving Skills

Well-developed organizational skills with the ability to track details across multiple projects
Ability to prioritize work, meet deadlines, and adapt to changing needs with moderate guidance
Proactive, adaptable, and resourceful in responding to changing priorities

Financial & Analytical Skills

Strong numerical skills, including experience with expense reconciliation and voucher preparation

Preferred

Experience supporting program operations or compliance-related activities in a nonprofit or international setting

Learn more at: wishh.org | soygrowers.com

TO APPLY: Send electronic submission of cover letter and resume including salary requirements to [email protected] on or before July 31, 2026. Interested individuals are encouraged to apply quickly as the applicant review and interview process will begin immediately and will continue on a rolling basis. Please include “Program Operations Assistant " in the subject line. No telephone inquiries, please. Finalists will be contacted. ASA is an Equal Opportunity Employer and Provider.

Non-Discrimination Statement: In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident. ASA/WISHH is an equal opportunity provider and employer.

Pay: $40,000.00 - $45,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance

Work Location: Hybrid remote in St. Louis, MO 63141

Quick Apply

Refine Your Search

program support assistant jobs in saint charles, mo

Program Operations Assistant

Program Assistant I (FT)

Administrative Coordinator

Human Resources Assistant

Administrative Assistant, Adult Day Services

Unit Assistant

Caregiver (Personal Care Assistant)

Program Assistant

Administrative Assistant

Executive Administrative Assistant

Victim Witness Assistant (OA)

Human Resources Assistant - Front Desk

Delivery Assistant

Therapy Aide

Medical Assistant - Rheumatology

Administrative Assistant (FT or PT)

Prep Lab Assistant

Physical Therapy Aide

Laundry Assistant

Medical Assistant DePaul Gastrointestinal

I want to receive the latest job alert for program support assistant in saint charles, mo

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