Top 131 Staff coordinator Jobs in Saint Lucie Fl

Executive Administrator
Thrive IRC —Vero Beach, FL
- $53,000 - $64,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
9d
Clinical Research Coordinator
Eximia Clinical Research —Port Saint Lucie, FL
- $55,000 - $65,000 a year
- Full-time
- English
- High school diploma or GED
- Mentoring
- Health savings account
- Health insurance
Quick Apply
8d
Events & Ministry Coordinator
Apartment Life —Vero Beach, FL
- Part-time
- Hospitality
- 18 years or older
- English
- Flexible schedule
- Referral program
Quick Apply
5d
YouthBuild Program Director
Boys & Girls Clubs of Martin County —Stuart, FL
- $80,000 a year
- Weekends as needed
- Spanish
- English
- 3 years
- Health savings account
- Health insurance
Quick Apply
4d
Dental insurance coordinator
Willoughby Dental —Stuart, FL
- From $25 an hour
- Full-time
- Dental office
- HIPAA
- Mid-level
- Dental insurance
- Paid time off
Quick Apply
Event Coordinator
The Brandit Agency —Vero Beach, FL
- $50,000 - $60,000 a year
- Full-time
- Office
- Entry level
- Health insurance
- Dental insurance
Quick Apply
Practice Success Coordinator
Upperline Health Inc —Vero Beach, FL
- Full-time
- Computer literacy
- HIPAA
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Front Desk Coordinator
House of Music PSL —Port Saint Lucie, FL
- $16 - $20 an hour
- Part-time
- Computer literacy
- Office
- In-person
Quick Apply
7d
Medical Coordinator
Elevate Spine and Regenerative Care —Fort Pierce, FL
- $18 - $22 an hour
- Full-time
- Microsoft Outlook
- HIPAA
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Referral Coordinator
Whole Family Health Center Inc —Fort Pierce, FL
- Full-time
- Spanish
- Microsoft Outlook
- Current TB test
Quick Apply
3d
Patient Intake Coordinator
Whole Family Health Center Inc —Fort Pierce, FL
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Coordinator, Project
Aecon Group —Fort Pierce, FL
- Email
- Microsoft Excel
- Mid-level
- Driver's License
- Tuition reimbursement
Surgery Scheduler - Onsite
Vero Orthopaedics —Vero Beach, FL
- Full-time
- Background check
- Surgery
- Computer literacy
- Disability insurance
- Health insurance
Quick Apply
3d
Medical Operations Executive Coordinator
New Horizons of the Treasure Coast Inc. —Fort Pierce, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
Quick Apply
9d
Wellness Coordinator
Treasure Coast Community Health —Vero Beach, FL
- $20 - $22 an hour
- Full-time
- School experience
- Nursing
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Front Desk Coordinator
Pediatrica Health Group —Port Saint Lucie, FL
- $0 a year
- Full-time
- Computer literacy
- Basic math
- Mid-level
Quick Apply
Regional Recovery Coordinator - Region 8 - 31001804
The State of Florida —Fort Pierce, FL
- $58,767.60 a year
- 8 hour shift
- Background check
- Microsoft Outlook
- Mid-level
12d
Private Care Intake Coordinator | FULL TIME + BENEFITS | Home Health Care
VNA of Florida —Stuart, FL
- Full-time
- Medical office experience
- HIPAA
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
3d
Lead Attendant, Facilities & Event Operations (Full-Time)
Major League Baseball —Vero Beach, FL
- Extended hours
- Background check
- Mid-level
- High school diploma or GED
Quick Apply
12d
Hospice RN weekends full time
Visiting Nurses Association & Hospice —Indian River County, FL
- $35 - $41 an hour
- Weekends as needed
- Background check
- RN License
- Mid-level
- Continuing education credits
- Paid holidays
Quick Apply
4d

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Executive Administrator

Thrive IRC -
Vero Beach, FL

Quick Apply

Job Details

Full-time
$53,000 - $64,000 a year
9 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Filing
Executive administrative support
Bachelor's degree
Calendar management
Microsoft Teams
Managing projects
Business Administration
Office management
Managing executive calendars
Business

Full Job Description

Position Summary

The Executive Administrator & Project Coordinator provides high-level administrative, planning, scheduling, and project coordination support to executive leadership and the organization. This role keeps priorities, meetings, deliverables, and operational details moving forward across a growing nonprofit behavioral health organization.

The position is designed for a highly organized professional who can anticipate needs, exercise sound judgment, protect confidential information, and independently manage multiple workstreams. This is not the organization's primary human resources or payroll role; instead, it serves as the central point of executive coordination, organizational follow-through, and administrative project support.

Essential Duties and Responsibilities:

Executive and Administrative Support

· Provide high-level administrative support to the CEO, and other senior leaders as assigned.

· Manage complex calendars, appointments, internal deadlines, and scheduling priorities.

· Draft and prepare correspondence, reports, presentations, forms, briefing materials, and internal communications.

· Organize executive files, reference materials, action logs, and administrative systems.

· Use discretion in handling sensitive personnel, client, financial, legal, operational, and board-related information.

Meetings, Board Support, and Follow-Through

· Coordinate leadership, staff, board, committee, project, funder, and community meetings.

· Prepare agendas, meeting packets, presentation materials, minutes or notes, and action-item summaries.

· Track commitments, deadlines, and follow-up items and proactively prompt responsible parties.

· Coordinate meeting logistics, including space, technology, materials, refreshments, and virtual access.

· Support board calendar planning, meeting preparation, document collection, and governance-related administrative needs.

Project Coordination

· Coordinate special projects and operational initiatives assigned by executive leadership.

· Create and maintain project plans, timelines, milestone trackers, responsibility matrices, and status updates.

· Follow up with internal and external stakeholders to support timely completion of deliverables.

· Organize project records, contracts, reports, grant materials, compliance documentation, and implementation files.

· Identify delays, unresolved decisions, or competing priorities and elevate them to leadership promptly.

Organizational and Operational Administration

· Serve as a coordination point among leadership, departments, vendors, board members, and community partners.

· Coordinate office-wide administrative processes, organizational calendars, events, trainings, and special functions.

· Support vendor communications, service scheduling, purchasing coordination, and operational readiness as assigned.

· Assist with organizational registrations, insurance documentation, leases, licenses, contracts, and renewals by tracking deadlines and gathering required materials.

· Recommend practical improvements to administrative workflows, document control, meeting practices, and task tracking.

Communication and Organizational Readiness

· Help maintain consistent internal communication and ensure key information reaches the appropriate individuals.

· Maintain a professional and welcoming presence with staff, clients, board members, vendors, and community partners.

· Support onboarding logistics, leadership orientation materials, training coordination, and staff events in partnership with HR and department leaders.

· Provide backup administrative support during periods of high workload, vacancies, deadlines, or special projects.

Required Qualifications

· Bachelor's degree or 5-7 years experiance in business administration, nonprofit management, communications, project management, or a related field.

· At least five years of progressively responsible administrative, executive support, office management, project coordination, or comparable professional experience.

· Demonstrated experience managing executive calendars, meetings, deadlines, projects, and confidential information.

· Strong proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.

· Excellent written communication, organization, judgment, prioritization, and follow-through.

Preferred Qualifications

· Experience in a nonprofit, healthcare, behavioral health, legal, medical, government, or professional-services environment.

· Experience supporting a CEO, board of directors, or senior leadership team.

· Experience with project-management tools, board materials, contracts, grants, compliance calendars, or operational implementation.

· Project management or administrative professional certification is a plus.

Core Competencies

· Executive presence and professionalism

· Independent judgment and discretion

· Anticipation and proactive follow-through

· Project organization and deadline management

· Clear written and verbal communication

· Problem solving and adaptability

· Relationship coordination across departments

· Calm execution in a fast-moving environment

Physical and Scheduling Requirements

· Ability to sit, stand, walk, bend, and use standard office equipment for extended periods.

· Ability to occasionally lift or move office materials weighing up to 25 pounds, with assistance available when needed.

· Standard business hours apply, with occasional flexibility for board meetings, events, deadlines, or special projects.

Equal Employment Opportunity

Thrive IRC is an Equal Opportunity Employer and does not discriminate on the basis of any status protected by federal, state, or local law.

Pay: $53,000.00 - $64,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

staff coordinator jobs in saint lucie fl

Executive Administrator

Clinical Research Coordinator

Events & Ministry Coordinator

YouthBuild Program Director

Dental insurance coordinator

Event Coordinator

Practice Success Coordinator

Front Desk Coordinator

Medical Coordinator

Referral Coordinator

Patient Intake Coordinator

Coordinator, Project

Surgery Scheduler - Onsite

Medical Operations Executive Coordinator

Wellness Coordinator

Front Desk Coordinator

Regional Recovery Coordinator - Region 8 - 31001804

Private Care Intake Coordinator | FULL TIME + BENEFITS | Home Health Care

Lead Attendant, Facilities & Event Operations (Full-Time)

Hospice RN weekends full time

I want to receive the latest job alert for staff coordinator in saint lucie fl

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