Top 49 Office specialist Jobs in Saint Paul, Mn

Office Support Specialist - Public Safety
City of Plymouth, MN —Plymouth, MN
- $30.25 - $39.16 an hour
- Full-time
- Microsoft Excel
- 5 years
- Mid-level
3d
Appeals Administrative Support Staff - Office and Administrative Specialist Senior
State of Minnesota - Human Services Dept —Saint Paul, MN
- $22.62 - $30.62 an hour
- Online Application
- Microsoft Access
- Word processing
- Mid-level
- Paid parental leave
- Paid holidays
9d
Customer Service Specialist
Eden Prairie Schools —Eden Prairie, MN
- $28.51 an hour
- 8 hour shift
- Mid-level
- Office
- 3 years
- Paid holidays
3d
Administrative Specialist
Custom Concrete Solutions LLC —Minneapolis, MN
- $25 - $35 an hour
- Full-time
- Google Workspace
- Computer literacy
- Office
- Paid training
- Mileage reimbursement
Quick Apply
18h
Customer Support Specialist II - The Toro Company
The Toro Company —Bloomington, MN
- $59,000 - $73,000 a year
- Part-time
- Hybrid work
- Mid-level
- Office
- Residential
- Health insurance
- Dental insurance
Office & Admin Specialist Int - Staff Coordinator
State of Minnesota - Direct Care and Treatment —Anoka, MN
- $21.12 - $28.01 an hour
- 12 hour shift
- Acute care
- Current TB test
- Psychiatry
- Paid parental leave
- Paid holidays
7d
OAP - LCTS Administrative Professional (4-B)
Osseo Ind School District 279 —Maple Grove, MN
- $27.36 - $29.81 an hour
- 8 hour shift
- Background check
- School experience
- Microsoft Outlook
10d
DCC Specialist
Indecomm Global Services —Saint Paul, MN
- Microsoft Outlook
- Office
- High school diploma or GED
Office Specialist Principal, CSC Pediatrics Clinic
Hennepin Healthcare —Minneapolis, MN
- $22.69 - $29.37 an hour
- 8 hour shift
- Psychiatry
- Office
- Windows
- Disability insurance
- Health insurance
7d
Administrative Professional, 12-Month, Middle School
Wayzata Public Schools —Wayzata, MN
- $27.29 - $30.02 an hour
- 8 hour shift
- School experience
- Customer service
- Mid-level
- 403(b) matching
- Disability insurance
14d
Office Professional - Special Services (Temporary)
Eden Prairie Schools —Eden Prairie, MN
- $25.85 an hour
- Temporary
- Office
- High school diploma or GED
- Organizational skills
- Paid holidays
Office Administrative Specialist
Dakota Woodlands —Eagan, MN
- $22 - $24 an hour
- Full-time
- Employment & labor law
- Office
- High school diploma or GED
Quick Apply
1d
Document Handling Specialist
DCM Services —Bloomington, MN
- $18 - $20 an hour
- Monday to Friday
- Microsoft Outlook
- Computer literacy
- High school diploma or GED
- Paid holidays
- Disability insurance
Quick Apply
Photography Support Specialist
LIfetouch —Eden Prairie, MN
- $19 an hour
- 18 years or older
- High school diploma or GED
- Assembly
- Paid training
Quick Apply
Document Processing Specialist
Smart Data Solutions LLC —Eagan, MN
- $15 an hour
- Full-time
- Computer literacy
- Office
- Quality control
- Paid holidays
- Disability insurance
Quick Apply
Medical Coding Specialist
Southdale Pediatric Associates —Edina, MN
- $23.00 - $28.50 an hour
- 8 hour shift
- Background check
- Customer service
- HIPAA
- Disability insurance
- Health insurance
Quick Apply
7d
Customer Support Specialist - The Toro Company
The Toro Company —Bloomington, MN
- $52,000 - $64,000 a year
- Part-time
- Hybrid work
- Mid-level
- Office
- Residential
- Health insurance
- Dental insurance
Administrative Specialist - Health and Human Services
Scott County, MN —Shakopee, MN
- $21.69 - $32.53 an hour
- Full-time
- English
- Research
- Mid-level
1d
Operations Specialist - 401K match, PTO, Benefits day 1
WM —Minneapolis, MN
- $20 - $22 an hour
- Full-time
- 18 years or older
- Customer service
- No experience needed
- Employee stock purchase plan
- Paid holidays
Operational Support Specialist
Opensity Solutions —Minneapolis, MN
- $17 - $20 an hour
- Full-time
- Hospitality
- Microsoft Outlook
- Ability to walk for extended periods
- Health insurance
- Dental insurance
Quick Apply

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Office Support Specialist - Public Safety

City of Plymouth, MN -
Plymouth, MN

Apply Now

Job Details

Full-time
$30.25 - $39.16 an hour
3 days ago

Qualifications

Microsoft Excel
Employee relationship building
High school diploma or GED
Transcription
Customer engagement
Clerical experience
Productivity software
Technical Proficiency

Full Job Description

Description

At the City of Plymouth, we all work together to add quality to life. This mission and our guiding values - CIVIC: customer focus, integrity, visionary, inclusion and connection - shape our work as we advance the City Council's strategic priority to be a city of choice. We are seeking candidates who are eager to adopt and champion our mission and values.

The Office Support Specialist position will independently and responsibly perform a wide range of administrative functions in support of management and supervisory staff in a professional, accurate, and timely manner. This position will provide administrative support to the Fire Department within the Public Safety Department through technical writing, document management, customer service, and other administrative services. This position will assist with departmental projects and operational needs while maintaining effective communication and organizational efficiency.

Cross-training opportunities with Police Department tasks and projects are included to promote collaboration and operational support.
This position is based at Fire Station II.

Essential Functions

Provide exceptional customer service to internal and external customers in a manner that inspires professionalism, strong communication, team building and alignment with city values.

Respond to public inquiry by phone, mail, email and in-person; communicate information accurately and timely; refer inquiries to appropriate staff when necessary.
Help create and maintain a respectful workplace culture and champion equity and inclusion.
Participate in city-wide training designed to strengthen skills in areas such as communications, leadership, decision-making and problem solving.
Implement new customer service strategies when appropriate that ensures service delivery and contact with both the public and internal staff is professional and helpful.

Provide administrative and clerical support for department operations which may include;

Perform professional administrative support work including drafting correspondence, data entry, scanning, faxing, copying, indexing, filing, calendar management, meeting logistics and support and any other clerical or administrative support function necessary for efficient operations of the public safety department.
Perform various checks, research or data entry and process permits to support public safety work.
Process and code incident reports in accordance with Bureau of Criminal Apprehension guidelines.
Disseminate information and reports to the public, other agencies and/or staff as needed.
Transcribe reports, statements, dispositions, 911 tapes and other various media in a confidential and accurate manner.
Manage department records, including electronic media, and respond to data requests in conformance with state statute.
Uphold the confidentiality of public safety department information.
Sort and distribute mail as required for the public safety department.
Prepare payroll documentation.
Manage and update documents and form on department’s SharePoint.
Assure files are being filed and retained per policy and department practices.
Responsible for coordinating and maintaining organization in the electronic and paper filing system.
Order office supplies and ensure essential office items are available.

May be assigned to perform administrative work in specialty areas as needed or assigned including, but not limited to: receive, preserve, catalog, store, destroy and/or disperse evidence that is submitted into the property room, and maintain accurate records of the same.

Perform related work as apparent or assigned.

Must be able to work effectively under pressure and meet deadlines.

Provide administrative and clerical assistance and support for miscellaneous projects and events
Provide backup to other administrative staff as needed or assigned.

Qualifications

Minimum Qualifications

High school diploma or equivalent
Minimum of three years of office support or clerical/administrative experience
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher), and ability to type 60 wpm and transcribe data
Strong customer service skills
Demonstrated conduct/performance that supports and advances the City of Plymouth's mission and guiding values, as well as the City Council's strategic themes.
Must be able to develop and maintain positive and effective working relationships with other employees, citizens, contractors, and others.
Ability to work accurately and efficiently in a fast-paced environment
Ability to work with initiative and without direct supervision
Ability to understand and follow oral and written instructions, as well as to communicate effectively orally

Desired Qualifications

Five or more years of office support or clerical experience
Ability to speak a second language in addition to English

Supplemental Information

Very frequent (often required to perform the job): sitting or standing, stationary desk or bench work with neck bent forward, handling objects (grasping, turning or otherwise using hands or hand), repetitive hand motion (typing, using computer). The employee must be able to lift/carry items from 0 – 5 pounds from 0 – 6 feet. Employee must be able to lift items such as files, binders and office equipment.

Apply Now

Refine Your Search

office specialist jobs in saint paul, mn

Office Support Specialist - Public Safety

Appeals Administrative Support Staff - Office and Administrative Specialist Senior

Customer Service Specialist

Administrative Specialist

Customer Support Specialist II - The Toro Company

Office & Admin Specialist Int - Staff Coordinator

OAP - LCTS Administrative Professional (4-B)

DCC Specialist

Office Specialist Principal, CSC Pediatrics Clinic

Administrative Professional, 12-Month, Middle School

Office Professional - Special Services (Temporary)

Office Administrative Specialist

Document Handling Specialist

Photography Support Specialist

Document Processing Specialist

Medical Coding Specialist

Customer Support Specialist - The Toro Company

Administrative Specialist - Health and Human Services

Operations Specialist - 401K match, PTO, Benefits day 1

Operational Support Specialist

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