Top 77 Administrative secretary Jobs in Salem, Or

Office Specialist 2 297-07-26
Northwest Senior and Disability Services —Keizer, OR
- $3,468 - $4,647 a month
- Full-time
- Background check
- Clean driving record
- Word processing
- Paid holidays
- Disability insurance
Office Coodinator Wanted
Abate Right —Salem, OR
- $20 - $21 an hour
- Full-time
- Background check
- Office
- Data entry
- Health insurance
- Dental insurance
Quick Apply
Administration - Receptionist - Full Time, Friday-Monday
Cascadia Senior Living —Keizer, OR
- $20.00 - $22.25 an hour
- Overtime
- Computer literacy
- English
- High school diploma or GED
- Health savings account
- Paid holidays
Quick Apply
3d
Receptionist - Bonaventure of Keizer
Bonaventure Senior Living —Keizer, OR
- From $17 an hour
- Urgently hiring
- CPR Certification
- Microsoft Excel
- Microsoft Outlook
- Paid training
- Health insurance
Quick Apply
Office Specialist I - Nellie Muir Elementary
Woodburn SD 103 —Woodburn, OR
- $23.15 - $28.46 an hour
- 18 years or older
- Spanish
- Word processing
8d
Warehouse Office Support
Home Depot —Salem, OR
- Entry level
Administration Assistant
Valley Pest Control, LLC —Salem, OR
- $18 - $20 an hour
- Full-time
- Spanish
- Microsoft Excel
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
9d
Office Administrator
Power Auto Group —Salem, OR
- $16 - $23 an hour
- Full-time
- Bilingual
- Dealership
- Entry level
- Health insurance
- Dental insurance
CONFIDENTIAL ADMINISTRATIVE ASSISTANT/BOOKKEEPER
RESOURCE CONNECTIONS OF OREGON —Salem, OR
- $29.88 - $39.17 an hour
- Evening shift
- Clean driving record
- Microsoft Excel
- Computer literacy
- Disability insurance
- Health insurance
Administrative Specialist 2 – Lottery Security Section
Oregon State Department of Police —Salem, OR
- $4,308 - $5,984 a month
- Full-time
- Research
- Mid-level
- Office
8h
Lead Administrative Assistant
Jamison Hanson LLC —Salem, OR
- $20 - $23 an hour
- Full-time
- Computer literacy
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
3d
Administrative Professional
Salem Area Chamber of Commerce —Salem, OR
- $20 an hour
- Full-time
- Bilingual
- Background check
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant - Construction
ServiceMaster Restore 7383 - Salem —Salem, OR
- $20 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Dental insurance
- 401(k)
Quick Apply
Service Receptionist
Power Auto Group —Salem, OR
- Part-time
- Organizational skills
- Communication skills
- Entry level
- Health insurance
- Dental insurance
Administrative Coordinator - Abate Right
ServiceMaster Restore 7383 - Salem —Salem, OR
- $20 - $21 an hour
- Full-time
- Background check
- Office
- Entry level
- Health insurance
- Dental insurance
Quick Apply
Sales Assist
NERUS Strategies, LLC —Salem, OR
- $19 - $26 an hour
- Full-time
- Microsoft Outlook
- Research
- Office
- Health insurance
- Dental insurance
Quick Apply
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Oregon
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Administrative Assistant / Office Manager 3
Linn County General Services —Albany, OR
- From $5,310 a month
- Full-time
- Background check
- Clean driving record
- Office
- Health savings account
- Paid holidays
Quick Apply
8d
Administrative Assistant
Wilson Construction Co. —Woodburn, OR
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
13d
Office Specialist II
SILVER FALLS SD 4J —Mount Angel, OR
- $18.42 - $23.77 an hour
- 8 hour shift
- School experience
- Mid-level
- Office
- Paid holidays
- Health insurance

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Office Specialist 2 297-07-26

Northwest Senior and Disability Services -
Keizer, OR

Apply Now

Job Details

Full-time
$3,468 - $4,647 a month

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Employee assistance program
Life insurance

Qualifications

Foreign language proficiency
Customer communication
Administrative experience
High school diploma or GED

Full Job Description

Job Details

Recruitment Closes: 8/31/2026
Starting Salary: $3,468 per month*
Benefits: Medical, Dental, Retirement, Paid Leave and more
FTE: Full-time
FLSA status: Non-exempt
Unit: Service Unit
Location: Salem, OR
Reports to: Program Manager
Union status: Represented
Salary placement is based on education, training, and relevant experience, consistent with the agency's pay practices.

Join Our Team!

NorthWest Senior and Disability Services (NWSDS) is a local intergovernmental agency dedicated to supporting older adults and people with disabilities through programs that promote dignity, choice, and independence. We are seeking individuals who are committed to public service, value teamwork, and provide respectful, high-quality service to the communities we serve.

We Offer Excellent Benefits

Agency-Sponsored:

Medical and Dental Insurance – 100% paid for employees and 90–98% covered for dependents
Generous Paid Time Off and holidays
Public Employees Retirement System (PERS) participation
Employee Assistance Program (EAP)
Long-Term Disability Insurance
Supportive and collaborative work culture

Employee-Sponsored:

Deferred Compensation (457 Plan)
Life Insurance
Short-Term Disability Insurance
Supplemental Plans such as accident, critical illness, and legal coverage

General Description
This position plays an important role in supporting Agency operations by providing office support, receptionist services, records management, and payment processing for agency programs. Office Specialist 2 staff work directly with consumers, providers, and staff to help ensure efficient day-to-day operations and responsive service across multiple program areas.

Essential Duties

Provide office support for agency programs including forms, applications, correspondence, filing, and records management.
Welcome visitors, answer phones, respond to general questions, and route consumers to the appropriate staff or services.
Assist consumers with application packets, scheduling, and general program information.
Process payments, deposits, billing forms, and financial records according to Agency procedures.
Support provider payment processing, including reviewing entries, creating payment vouchers, and helping resolve payment issues.
Provide technical assistance to providers and consumers using Agency payment systems and related resources.
Receive, sort, scan, and distribute mail, fax transmissions, and documents.
Maintain electronic and paper files in accordance with Agency and program requirements.
Order and maintain office supplies and support reception area organization and readiness.
Follow Agency policies, confidentiality requirements, and mandatory reporting obligations while providing professional customer service.

(FOR BILINGUAL POSITIONS ONLY)

Communicate directly with consumers whose primary language is not English.
Interpret and explain forms, services, and program information in the identified language pair.
Translate written materials as needed.

Minimum Qualifications
A qualified applicant will have a minimum of three (3) years of equivalent combination of education and/or experience which demonstrates the knowledge, skills and abilities required. The following qualifications meeting the minimum requirements will be considered:

High school diploma or GED
Education supplemented by secretarial or office training is preferred
Three (3) years of progressively responsible secretarial or office experience using personal computers

(FOR BILINGUAL POSITIONS ONLY)

Ability to successfully demonstrate the required level of proficiency for bilingual duties

Other Requirements
Driving for Agency Business. Positions that require driving must possess a valid driver’s license and maintain an acceptable driving record. May require proof of personal automobile liability insurance in accordance with ORS Chapter 806 and use of a personal vehicle.
Background Check. Employment is contingent upon successful completion of a criminal history check. Conviction of a crime does not automatically disqualify an individual from employment. Some positions may require additional screening, including but not limited to state or national fingerprint-based background checks.
Mandatory Reporting and Confidentiality. Must comply with confidentiality requirements and mandatory reporting obligations related to vulnerable populations.

Knowledge, Skills, and Abilities

Strong office and administrative support skills.
Ability to manage multiple priorities and complete work accurately and on time.
Effective communication and customer service skills with consumers, providers, staff, and the public.
Ability to understand and apply Agency procedures and program requirements.
Ability to maintain organized electronic and paper records.
Working knowledge of computers and general office software, including email, word processing, spreadsheets, and database systems.
Ability to exercise sound judgment, maintain confidentiality, and work effectively with others.
Ability to work independently while also collaborating with team members across programs.

Work Environment and Physical Demands

Work is primarily performed in an office environment.
Regular use of computers, phones, scanners, copiers, and other office equipment.
Frequent interaction with consumers, providers, staff, and the public.
Frequent interruptions and competing priorities throughout the work day.
Regular sitting, talking, hearing, and repetitive hand movement.
Occasional standing, walking, reaching, bending, and lifting up to 25 pounds.
Interaction with diverse populations in office settings, including occasional exposure to contagious illness, challenging behavior, or domestic animals.

This job description serves as a general guide to the duties and responsibilities of the position and does not include every task or assignment. Employees may be required to perform other duties as needed, including temporary assignments in other offices or areas, and are expected to follow other job-related instructions from their manager.

Reasonable accommodations will be provided as needed.

Job descriptions are subject to change.

Apply Now

Refine Your Search

administrative secretary jobs in salem, or

Office Specialist 2 297-07-26

Office Coodinator Wanted

Administration - Receptionist - Full Time, Friday-Monday

Receptionist - Bonaventure of Keizer

Office Specialist I - Nellie Muir Elementary

Warehouse Office Support

Administration Assistant

Office Administrator

CONFIDENTIAL ADMINISTRATIVE ASSISTANT/BOOKKEEPER

Administrative Specialist 2 – Lottery Security Section

Lead Administrative Assistant

Administrative Professional

Administrative Assistant - Construction

Service Receptionist

Administrative Coordinator - Abate Right

Sales Assist

Military Service - U.S. Air National Guard, Administration

Administrative Assistant / Office Manager 3

Administrative Assistant

Office Specialist II

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