You are very organized, yet flexible. You have an eye for detail, a commitment to accuracy and a desire to see things done the right way.
You are a people person and a great communicator. You like to make an impact and want to help others to bring out the best in them.
You desire to hold a job that is both challenging and rewarding at a place where you know what you are doing can make a difference in someone living their best life.
You may be our next Finance and Operations Assistant!
Key tasks of the Finance and Operations Assistant:
Bookkeeping Tasks:
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Collects and enters vendor information, such as W9s and bank routing information.
- Processes vendor invoices for payment.
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Posts invoices to accounting system and pay vendors via checks, credit card, or online banking at least weekly.
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Processes credit card and personal expense reimbursements including collecting receipts, coding and entering into the accounting system.
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Maintains a clear understanding of the Chart of Accounts in QuickBooks and post invoices to appropriate accounts.
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Assists with reconciliation and settlement tasks as directed.
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Supports payroll processes, such as verifying all time sheets have been received and final processing.
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Communicates closely with the FinOps Lead regarding policy or procedural issues, compliance, or concerns.
Human Resource Tasks:
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Provides administrative support such as maintaining files, scheduling meetings, trainings, interviews and reference checks.
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Assists with recruiting: posting position announcements, monitoring job postings, and screening applications.
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Facilitates the completion of phone screening interviews for selected applicants.
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Assists in the successful and efficient onboarding of new employees and off-boarding of terminated employees; to include electronic, virtual and in-person components.
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Assists in enrolling employees into all internal and external systems necessary to perform their responsibilities.
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Assists in monitoring benefit form completed and enrollments are timely.
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Assists in ensuring employee rights and benefit information is posted and distributed as required.
- Assists with the monitoring of protected leaves.
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Stores personnel records in system accurately and participates in file audits to ensure all Personnel files are complete.
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Monitors trainings completed.
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Serves as the back-up for RCO employee criminal history checks.
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Assists with the setup, distribution and completion of staff surveys.
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Available to assist and guide staff through personnel matters, in coordination with the FinOps Lead, ensuring compliance with best practices.
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Assists with employee recognition programs.
Facilities and Operations Tasks:
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Makes requests for safety equipment and improvements to Finance and Operations.
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Assists with managing on-the-job injuries and workers compensation cases until closed.
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Assists with issuing, tracking and monitoring IT equipment in all offices.
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Assists in working with contractors to ensure all information and technology systems are functioning optimally, including but not limited to: Servers and network systems, Computers, Phones, Cell phones, and Printers.
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Performs primary communication and procurement of needed materials and equipment for all offices and employees.
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Supports the upkeep and maintenance of building facilities, including janitorial, landscape and building needs, by contacting and coordinating vendors and contractors.
What does the job look like?
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Monday to Friday day shifts, evening and weekend hour may occasionally be necessary.
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Office hours 8am-4:30pm
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Specific hours will be scheduled based on mutual needs and preferences.
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The work should take place in, or about, the office.
- Much of the work will be conducted within an office setting, including typical office noise, activity and light levels.
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Office space is typically shared with at least one coworker.
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Occasional travel to other community settings will be required.
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Exposure to weather conditions throughout all four seasons.
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Will need to transport laptop and other work-related materials.
What can you expect from us?
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A supportive and flexible work environment.
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The resources, equipment and materials needed to do the job and do it well.
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A commitment to manageable workloads.
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An accessible workspace.
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Competitive wages and benefits package.
Benefits:
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Sick Leave
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Vacation Leave
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Holiday Leave
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Personal Day
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Health Insurance
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Dental Insurance
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Vision Insurance
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Life Insurance
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Short & Long-term Disability Insurance
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Flexible Spending Account
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401(k) & 401(k) matching
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Employee Assistance Program
To apply:
Please go to www.rcoregon.org and click the "RCO Jobs" link at the bottom of the page. All applicants must submit a resume and a cover letter (we actually read them and consider them in our decision-making process).
Wondering if you might be the Finance and Operations Assistant we are looking for?
We are looking for someone with these skills and qualifications:
Required Qualifications:
Education & Experience
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An Associate Degree in accounting, business or a related field.
-OR-
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2 years of experience performing substantially similar responsibilities.
Knowledge, Skills and Abilities
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Possess a high level of ethical awareness and commitment to ethical standards.
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A general knowledge of State and Federal laws with respect to payroll and payroll taxes.
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Great relationship and communication skills to collect timely information from a wide range of team members.
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High level of attention to detail, with excellent organization skills.
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Exceptional analytical and problem-solving skills.
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Able to maintain accurate and complete records while complying with deadlines.
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A working knowledge of HR principles as well as federal, state and local employment laws.
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Able to develop trust and rapport through in-person meetings and contacts with staff and stakeholders.
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Strong interpersonal and communication skills to develop trust and rapport through in-person meetings and contacts with a wide range of team members.
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Possess excellent oral, written, presentation and listening skills.
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Able to maintain confidential information.
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Able to work under stress and able to multitask.
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Able to manage time independently and work without direct supervision.
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Able to pass a Criminal History Check, meeting the State’s requirements.
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Possess a valid driver’s license, reliable transportation, and maintenance of a good driving record.
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Must be able to frequently drive personal vehicle for extensive local and in-state travel, as well as, occasional out of state travel.
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Ability to lift 10 lbs.
Preferred Qualifications:
- Experience in using QuickBooks.
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HR accreditation with SHRM certification.
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Experience with HRIS.
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Inquisitive mind – will ask enough questions to get to the bottom of an issue.
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Demonstrated knowledge and ability to perform basic word processing tasks; preferably with skills in Microsoft Office Modules; Word, Excel, and Access.
