Initial Posting Date:
07/23/2026
Application Deadline:
07/30/2026
Agency:
Department of Transportation
Salary Range:
$4,312 - $5,988
Position Type:
Employee
Position Title:
Forms, Inventory & Contracts Program Coordinator
Job Description:
Administrative Specialist 2 – Forms, Inventory & Contracts Program Coordinator
Oregon Department of Transportation
Driver & Motor Vehicle (DMV) Services Division
Program Services Section – Budget & Legal Support
Salem
The role:
Join our team as the forms, inventory & contracts program coordinator where you will order and maintain
supplies of license plates, stickers and forms to ensure that DMV runs smoothly and cost-effectively. You will work closely with the storeroom, ODOT procurement team, DMV budget team and plate processing units within DMV to manage the supply and control of key products. You will also assist with managing and maintaining contracts and intergovernmental agreements across DMV. Apply today to help ensure we meet the needs of the traveling public!
We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions.
Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.
A day in the life:
Analyze historical, current and projected usage data and apply forecasting methodologies to predict future forms and inventory requirements and order appropriately.
Maintain inventory control in our inventory control system.
Manage and report on expenditures and prepare monthly budget report to ensure spending is within established limits.
Process invoices for plate and form orders within Teams and OregonBuys.
Negotiate amendments to contracts with vendor on an annual or biannual basis.
Work with vendors, DAS (Department of Administrative Services) and ODOT storeroom to resolve inventory issues and to ensure prompt delivery and distribution to DMV Headquarters and field offices.
Develop and implement processes for regular reviews of key contract dates and assignments of administration roles.
Advise staff on ODOT Procurement Office and OregonBuys policies and procedures.
Assist with approving form proofs and managing purchase orders for print and delivery services through DAS and contracted vendors.
Determine expected expenditures needed for biennial budget.
Work in a typical office environment, with travel throughout the state required. Hybrid work options available with remote work optional up to 2 days per week.
To request a copy of the position description, which includes all duties and working conditions, please email [email protected].
What’s in it for you:
Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.
Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying.
The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.
Public Service Loan Forgiveness opportunity!
Want to know about new job postings? Subscribe to receive weekly email notifications!
Minimum qualifications:
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An equivalent combination of education and experience.
What we’d like to see:
If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience and education to help us decide who will move forward.
Experience with procurement and governmental contract administration systems such as OregonBuys, including ordering products or items, interpreting contract terms, checking quality of product, and supporting vendor and financial processes.
Skill in data analysis, including the use of Microsoft Excel or other similar tools to monitor and review large datasets.
Excellent communication skills, both verbal and in writing, within a diverse group of people, including the ability to provide technical information in a clear, effective, and professional manner.
Experience ensuring accuracy in statements, spreadsheets, invoices, purchase orders, quotes, etc.
Experience providing responsive customer service and building positive working relationships with internal and external partners.
How to apply:
Complete the following required steps:
Fill out the application or attach a resume. Please contact the recruiter under the ‘Need help?’ section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.
Complete questionnaire. Answer the checkbox-style questions before submitting your application.
After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.
If you are a veteran or Oregon National Guard servicemember, you may receive preference. The task to upload your documents will be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.
Need help?
Additional information:
We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension].
The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process.
We may use this recruitment to fill multiple or future vacancies.
We will conduct name-based criminal background checks on final candidates, including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.
You will be represented by the Service Employees International Union (SEIU).
ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.
#LI-ODOT
#LI-DNP
#LI-Hybrid
Veteran, operations manager, contracting officer, contract manager, public procurement,
