Top 274 Entry level associate Jobs in Salt Lake City Ut

Administrative Assistant
University of Utah —Salt Lake City, UT
- Urgently hiring
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
- AD&D insurance
- Paid holidays
Service Desk Analyst
Black Diamond Equipment —Salt Lake City, UT
- Computer Science
- Computer literacy
- Office
Quick Apply
Program Assistant
University of Utah —Salt Lake City, UT
- $20 - $23 an hour
- Full-time
- Word processing
- Pass drug screening
- Research
- Retirement plan
Hourly Research Assistant
University of Utah —Salt Lake City, UT
- Full-time
- Remote
- Spanish
- Pass drug screening
- HIPAA
- Retirement plan
AdministratIve Associate
Cummins Inc. —West Valley City, UT
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Health insurance
Curriculum Systems Specialist
University of Utah —Salt Lake City, UT
- $50,000 - $52,500 a year
- Full-time
- Customer service
- Pass drug screening
- No experience needed
- Retirement plan
Data Scientists
University of Utah —Salt Lake City, UT
- $75,000 - $105,000 a year
- Full-time
- Pass drug screening
- Master's degree
- Math
- Retirement plan
Production Associate
BetterButter —Salt Lake City, UT
- From $20.27 an hour
- Full-time
- High school diploma or GED
- Manufacturing
- Entry level
- Health insurance
- Paid time off
Quick Apply
Marketing Communication Specialists
University of Utah —Salt Lake City, UT
- $40,000 - $60,000 a year
- Full-time
- Pass drug screening
- Mid-level
- Master's degree
- Retirement plan
Clinical Research Coordinators (Non-R.N.)
University of Utah —Salt Lake City, UT
- $38,500 - $52,314 a year
- Weekends as needed
- Spanish
- Pass drug screening
- Mid-level
- AD&D insurance
- Paid holidays
Office Administrator
University of Utah —Salt Lake City, UT
- $20,000 - $60,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Access
- Retirement plan
Office Administrator
University of Utah Health —Salt Lake City, UT
- $50,000 - $55,000 a year
- Full-time
- Pass drug screening
- Mid-level
- Office
- Retirement plan
School Certifying Official
University of Utah —Salt Lake City, UT
- $55,000 - $65,000 a year
- Full-time
- Military
- Writing skills
- Pass drug screening
- Tuition reimbursement
- Retirement plan
Office Administrators
University of Utah —Salt Lake City, UT
- $20,431 - $70,151 a year
- Full-time
- Hybrid work
- Pass drug screening
- Mid-level
- Office
- Retirement plan
Remote Technical Product Support Engineers
University of Utah —Salt Lake City, UT
- $39,000 - $53,000 a year
- Full-time
- Pass drug screening
- Mid-level
- Master's degree
- Retirement plan
Contracts Associate
Albany International Corp. —Salt Lake City, UT
- $40,000 - $65,000 a year
- Customer service
- Administrative experience
- Bachelor's degree
Quick Apply
6d
Customer Service Rep
Packaging Corporation of America —Salt Lake City, UT
- $46,000 - $57,500 a year
- Overtime
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- AD&D insurance
- Paid holidays
Marketing Communication Specialist
University of Utah —Salt Lake City, UT
- $44,000 - $50,000 a year
- Full-time
- Pass drug screening
- No experience needed
- Mid-level
- Retirement plan
Administrative Assistants
University of Utah —Salt Lake City, UT
- $12 - $18 an hour
- Full-time
- Word processing
- Pass drug screening
- Office
- Retirement plan
Data Entry Specialist
University of Utah —Salt Lake City, UT
- $15 an hour
- Part-time
- Computer science
- Pass drug screening
- Office
- Flexible schedule
- Retirement plan
11d

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Administrative Assistant

University of Utah -
Salt Lake City, UT

Apply Now

Job Details

Full-time

Benefits

AD&D insurance
Paid holidays
Disability insurance
Health insurance
Employee discount
Life insurance
Retirement plan

Qualifications

Meeting minutes
Office supply management
Practicing in a sourcing or procurement role
Budget management
Confidential information handling
Microsoft Excel
Office activity coordination
Microsoft Outlook
Business travel arrangements
Clinical staff policy implementation
Medical software
Faculty collaboration
Content editing
Filing
Executive administrative support
Mail distribution
Purchase order management
Scanning
Assisting medical staff
Communication platforms
Invoice payment processing
Documentation tools
Expense reports
Task prioritization
Staff policy implementation
Mail management
Compliance documentation
Financial data management
Recruiting
Organizational skills

Full Job Description

Job Summary:

The Division of Pediatric Pulmonary and Sleep Medicine has an immediate opening for an Administrative Assistant, in the Department of Pediatrics at the University of Utah Spencer F. Eccles School of Medicine. The division consists of 12 full-time faculty, 2 part-time faculty, 6 full-time APPs, 7 clinical nurses, and 1 research medical assistant that practice primarily at Primary Children’s Hospital (PCH), Primary Children’s Outpatient Services Building, and PCH Lehi.

The Administrative Assistant will perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers.

A skills assessment will be administered to measure written communication, attention to detail, critical thinking, and computer skills.

This position is posted at multiple job levels. Each level has distinct qualifications, responsibilities, which will be evaluated during the selection process. Final placement, including the associated pay rate, will be determined based on business needs and budget considerations.

Department Summary:

The Department of Pediatrics is the second largest department in the University of Utah School of Medicine and one of the largest pediatric departments in the country. We are committed to improving the lives of children through excellence in advocacy, education, research, and clinical care. For more information about the Department of Pediatrics, please visit: http://medicine.utah.edu/pediatrics/. Mutual respect and appreciation are highly valued in the department.

Benefits Summary :

The University of Utah offers a comprehensive benefits package including:

Excellent health care coverage at affordable rates (see the Summary Comparison for more information)
14.2% retirement contributions
Generous paid leave time
11 paid Holidays per year
50% tuition reduction for employees, spouses, and dependent children
Flex spending accounts
University provided basic employee life insurance coverage equal to a salary of up to $25,000
Variety of elective insurance coverage, including life insurance, short and long-term disability, accidental death & dismemberment, accident, critical illness, hospital indemnity, and pet.
Free transit on most UTA services
Employee discounts on a variety of products and services, including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel
Professional development opportunities

Additional benefits information is available at https://benefits.utah.edu/.

Employee Health Requirements:

This position is patient-sensitive and must fulfill all associated vaccination requirements, or be approved for an exemption, prior to the first day of work. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Responsibilities

Essential Functions:

Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers.

Division Administrative Support

Provide fundamental administrative support to the Pediatric Pulmonary and Sleep Medicine Division by coordinating communications, managing office tasks, and serving as a primary point of contact for internal and external colleagues.
Office communication functions such as faxing, scanning, mail distribution, and maintaining shared communication tools and lists.
Order and maintain inventory of office supplies for the division and collaborate with colleagues to troubleshoot issues with shared office equipment (printers, copiers, fax) as needed.
Utilizing several software platforms: enter the inpatient schedule into the division’s on-call system.

Leadership Support & Complex Scheduling

Provide high-level administrative support to division leadership, including the Division Chief, Medical Directors, and Division Administrator, as requested.
Manage complex calendars, schedule meetings with multiple stakeholders, and anticipate future needs to ensure smooth leadership operations.
Prepare agendas, take and distribute minutes, and track action items for leadership and division meetings. This includes setting up for meetings, including virtual technology, arranging snacks for meetings, and assisting with taking attendance.
Compile medical director logs, create invoices for Outreach travel, support missing notes tracking, and assist with quality and compliance-related administrative functions.

Faculty Support Responsibilities

In collaboration with the other administrative assistants in the Division, coordinate all aspects of recruitment workflows for faculty and fellowship candidates.
Make travel and lodging arrangements, build detailed itineraries, coordinate interviews, plan meals or catering, and serve as the primary liaison with candidates throughout the process, as requested.
Escort candidates during on-site visits and represent the Division and Department in a professional and welcoming manner.
Manage logistics for didactic conferences, including scheduling speakers, distributing reminders, reserving rooms, and monitoring attendance.
Serve as CME Coordinator for Grand Rounds and other conferences by creating weekly invitations, collecting CME documentation, submitting materials to the CME office, and maintaining audit-ready CME files.
Arrange conference travel for faculty and staff and ensure all related documentation is prepared accurately, as requested.
Assist faculty with renewing medical licenses, DEA registrations, certifications, and association memberships.
Maintain faculty CVs in the university’s internal CV system (Faculty Profile / Activity Insight).

Financial & Purchasing Responsibilities

Process payment requests, travel reimbursements, campus orders, purchase orders, and other transactions in compliance with University and Department policies.
Track financial expenses, reconcile supporting documents for accuracy, and ensure timely entry into the Pediatrics financial database.
Assist with ongoing financial tracking, reporting, and basic budget support for division operations.

Policy, Compliance & Departmental Alignment

Stay current with University, Department, and Division policies and procedures; assist with their implementation and ensure consistent adherence.
Support compliance needs related to CME, credentialing, academic activity reporting, and clinical documentation requirements.

General Administrative & Team Support

Provide back-up support to administrative counterparts within the Department of Pediatrics to ensure workflow continuity across divisions, as needed.
Participate in shared administrative projects across the Department, supporting initiatives based on shifting operational needs.
Perform other duties as assigned.

Professional Competencies

Demonstrate proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and the ability to quickly learn new software applications.
Exhibit excellent oral and written communication skills, strong proofreading and editing capabilities, and professional etiquette.
Maintain exceptional organization, prioritization skills, accuracy, and attention to detail while managing multiple tasks and deadlines.
Be a self-starter and proactive in anticipating upcoming projects, calendar conflicts, etc.
Work effectively with minimal supervision, take directions from multiple supervisors, maintain flexibility, and contribute positively to team culture and division operations.

The following job levels and associated pay rates will be considered based on job placement. Final placement, including the corresponding pay rate, will be determined by the department in alignment with business needs and budget considerations.

Administrative Assistants, III
Completes assignments with little supervision. May assist less-experienced team members.

Requires 3+ years of related experience.

This is a Skilled Level position in the Support track.

Expected Pay Range: $20.03 to $25.21

Administrative Assistants, IV
Highest-level support. Performs advanced tasks under minimal supervision. May mentor less-experienced team members.

Requires 5+ years of related experience.

This is a Highly Skilled Level position in the Support track.

Expected Pay Range: $23.15 to $29.13

Disclaimer:

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Administrative Assistants, III: Requires 3+ years of related experience.

Administrative Assistants, IV: Requires 5+ years of related experience.

Preferences

Preferences:

Associate’s degree in business or equivalency.
Three years full-time administrative experience.
Knowledge of basic expense management practices.

The Department will screen applicants according to the identified preferences.

Type

Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* What is your highest level of completed education?
- None
- High School Diploma or Equivalent
- Associate Degree
- Bachelor's Degree
- Master's Degree
- Doctorate Degree

* How many years of related work experience do you have?
- Less than 2 years
- 2 years or more, but less than 4 years
- 4 years or more, but less than 6 years
- 6 years or more, but less than 8 years
- 8 years or more, but less than 10 years
- 10 years or more, but less than 12 years
- 12 years or more, but less than 14 years
- 14 years or more

Applicant Documents

Required Documents

Resume

Cover Letter

Optional Documents

Open Date

07/23/2026

Requisition Number

PRN45721B

Job Title

Administrative Assistants

Working Title

Administrative Assistant

Career Progression Track

S00

Track Level

S4 - Highly Skilled, S3 - Skilled

FLSA Code

Nonexempt

Patient Sensitive Job Code?

Yes

Standard Hours per Week

Full Time or Part Time?

Full Time

Shift

Day

Work Schedule Summary

Monday – Friday, 8:00 a.m. – 4:30 p.m. Hours may vary based on operational needs.

Opportunities for a hybrid telework schedule may be considered after the initial training period, provided the arrangement is supported by operational needs and individual performance. Telework arrangements are not guaranteed and may be modified or discontinued at any time based on business requirements or performance. Employees approved for hybrid telework must provide their own private workspace, secure internet connection, and demonstrate the ability to work independently.

VP Area

U of U Health - Academics

Department

00848 - Pediatric Administration

Location

Campus

City

Salt Lake City, UT

Type of Recruitment

External Posting

Pay Rate Range

Depends on Experience

Close Date

10/21/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

Apply Now

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entry level associate jobs in salt lake city ut

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