Top 68 Executive administrative assistant Jobs in San Diego, Ca

Executive and Operations Administrative Assistant
San Diego Association of Realtors —San Diego, CA
- $31.25 - $33.65 an hour
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
5d
Executive Assistant to the City Manager
City of Coronado, California —Coronado, CA
- $36.47 - $48.87 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- AD&D insurance
- Loan repayment program
18h
Administrative Assistant, Staff
Qualcomm —San Diego, CA
- $32 - $48 an hour
- Microsoft Outlook
- Doctoral degree
- Mid-level
- Travel reimbursement
Executive Assistant
San Diego Community College District —San Diego, CA
- $5,949.45 - $9,691.03 a month
- Overtime
- Mid-level
- University
- US work authorization
- Health insurance
- Dental insurance
13d
Executive Assistant
General Atomics —San Diego, CA
- $87,070 - $132,963 a year
- Extended hours
- 6 years
- Computer literacy
- Office
Executive Assistant to the Chief Executive Officer
San Diego Padres —San Diego, CA
- $110,000 - $130,000 a year
- Extended hours
- Background check
- Hospitality
- 18 years or older
- Free parking
- Paid holidays
Quick Apply
5d
Executive Assistant
Boston Consulting Group —San Diego, CA
- $80,000 - $98,667 a year
- Full-time
- Customer service
- Urgent Care
- Research
- Profit sharing
- Paid parental leave
Office Manager / Personal Assistant
Jules Wilson Design Studio —San Diego, CA
- $30 - $35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
4d
Executive Administrative Assistant
Kros-Wise —San Diego, CA
- $35.00 - $37.50 an hour
- Full-time
- Microsoft Access
- Microsoft Outlook
- Mid-level
- Health insurance
- 401(k)
Quick Apply
Executive Assistant 3
Dexcom —San Diego, CA
- $82,900 - $138,100 a year
- Full-time
- 5 years
- Mid-level
- Office
10d
Administrative Assistant
Solar Turbines —San Diego, CA
- $55,840 - $83,760 a year
- Full-time
- Pass drug screening
- Mid-level
- Office
- Health savings account
- Paid holidays
3h
Executive Assistant to the President of Baseball Operations
San Diego Padres —San Diego, CA
- $30 - $33 an hour
- Overtime
- Background check
- 18 years or older
- Spanish
- Free parking
- Paid holidays
Quick Apply
Executive Assistant, Finance & Office Manager
Definium Therapeutics —San Diego, CA
- $80,000 - $115,000 a year
- Hybrid work
- 7 years
- Microsoft Outlook
- Psychiatry
- Health insurance
- Dental insurance
6d
Executive Assistant
BD —San Diego, CA
- $29.70 - $47.50 an hour
- Microsoft Outlook
- Writing skills
- Research
Sr. Administrative Assistant, Clinical Operations
Neurocrine Bioscience —San Diego, CA
- $28.15 - $38.41 an hour
- Full-time
- Microsoft Outlook
- Psychiatry
- Research
- Paid holidays
- Health insurance
Executive Assistant
St. Paul's Senior Services —San Diego, CA
- $59,800 - $99,600 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
- 403(b) matching
- Health insurance
Quick Apply
Executive Assistant
CyberMedia Technologies —San Diego, CA
- $80,000 - $115,000 a year
- 5 years
- Research
- Mid-level
- Health insurance
- 401(k) matching
Quick Apply
Executive Assistant
California Western School of Law —San Diego, CA
- $75,000 - $80,000 a year
- Full-time
- School experience
- Microsoft Excel
- Microsoft Outlook
- Free parking
- AD&D insurance
Quick Apply
Executive Assistant – Sr.
Integrits Corporation —San Diego, CA
- $85,000 - $105,000 a year
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick Apply
Executive Assistant, Office of President & CEO
Qualcomm —San Diego, CA
- $47.81 - $71.71 an hour
- Writing skills
- Office
- 8 years

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Executive and Operations Administrative Assistant

San Diego Association of Realtors -
San Diego, CA

Quick Apply

Job Details

Full-time
$31.25 - $33.65 an hour
5 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Parental leave
Retirement plan

Qualifications

Confidential information handling
Video conferencing software
Collaborative technology platforms
Technical writing
CRM system proficiency
Productivity software
Editing
Video conferencing systems operation

Full Job Description

Executive & Operations Administrative Assistant

Position Summary

The San Diego Association of REALTORS® is seeking a highly organized, proactive, and professional Executive & Operations Administrative Assistant to provide internal administrative, operational, and executive support. This position plays an important role in helping SDAR run smoothly, by supporting calendars & organizational scheduling, Board and committee preparation, travel coordination, policy and procedure documentation, and general administrative operations.

This position requires the ability to manage shifting priorities, protect leadership’s time, identify conflicts or issues early, and follow through with minimal supervision. The ideal candidate is dependable, detail-oriented, adaptable, and able to work independently after receiving direction from leadership.

Essential Duties and Responsibilities

The following duties are intended to describe the general nature and level of work performed. They are not intended to be an exhaustive list of all responsibilities, duties, or skills required. Additional duties may be assigned based on organizational needs.

Calendar Support

Maintain and manage the Executive Team’s Calendar and SDAR’s organizational master calendar.
Receive calendar requests from staff and other stakeholders and provide calendar support, including scheduling meetings, moving appointments, coordinating travel, monitoring for conflicts, and ensuring the schedule remains accurate and well-organized.
Coordinate meeting logistics, including room reservations, virtual meeting links, reminders, food orders, materials, and other preparation needs.
Assist with preparation of meeting materials, including agendas, reminders, minutes, notes, and follow-up items as directed.

Board and Committee Support

Serve as staff liaison for assigned committees.
Support Board and assigned committee meetings by coordinating schedules, preparing agendas and packets, sending reminders, arranging meeting setup, attending selected committee meetings, taking minutes, tracking action items, and communicating with committee chairs as needed.
Coordinate in-person and virtual meeting logistics to ensure meetings are properly prepared and run smoothly.
Ensure Board and committee materials are organized, accurate, timely, and accessible to appropriate stakeholders.
Follow up on assigned action items from Board, committee, and internal meetings as directed.
Attend occasional evening or off-hour meetings or events only as needed.

Operations and Administrative Support

Provide general administrative support and support the Operations Department with internal operational projects, administrative tracking, documentation, and follow-up.
Assist with the creation, formatting, organization, maintenance, and approval tracking of SDAR policies and procedures.
Work with leadership to translate operational vision, meeting notes, and process discussions into clear written policies, procedures, and staff-facing guides.
Organize and maintain SDAR’s electronic file system according to leadership’s direction and organizational needs.
Ensure administrative documents, travel details, meeting materials, procedures, and internal records are easy for leadership and staff to locate and use.

Travel Coordination

Coordinate travel arrangements for all applicable travelers as directed.
Organize travel details, confirmations, itineraries, reservations, and related documentation in a clear and accessible manner.

Required Skills and Competencies

Proactive, organized, detail-oriented, professional, discreet, adaptable, independent, and flexible.
Ability to move quickly, execute efficiently, and manage multiple priorities while maintaining accuracy.
Strong writing, editing, formatting, and documentation skills.
Strong judgment and ability to recognize when to escalate issues or alert appropriate stakeholders.
Strong follow-through and ability to track open items to completion.
Ability to maintain confidentiality and handle sensitive information with discretion.

Required Qualifications

Minimum of five years of administrative, executive assistant, operations support, or similar professional experience.
Proficiency with Microsoft Office products and online meeting platforms such as Zoom, Teams, Google Meet, etc.
Familiarity with Customer Relationship Management (CRM) systems.
Strong written and verbal communication skills.
Strong organizational skills and ability to manage multiple priorities, deadlines, calendars, and administrative details.
Ability to work independently and exercise sound judgment in a professional office environment.
Ability to work in-person Monday through Friday, 8:00 a.m. to 5:00 p.m.

Preferred Qualifications

Prior experience working in an association, nonprofit, membership-based organization, or similar environment.
Prior experience supporting a Board of Directors, committees, volunteer leaders, or governance-related meetings.
Familiarity with Association Management Systems, Customer Relationship Management systems, DocuSign, Zoom, Basecamp or other project management platforms, and electronic document storage systems.

Position Details

Job Title: Executive & Operations Administrative Assistant

Reports To: Director of Operations

Classification: Non-exempt

Schedule: Full-time, in person, Monday through Friday, 8:00 a.m. to 5:00 p.m.

Compensation: $31.25 to $33.65 hourly depending on experience and qualifications

Benefits: SDAR offers a benefits package that includes health benefits, retirement benefits, paid time off, and other applicable employee benefits.

Pay: $31.25 - $33.65 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Parental leave
Retirement plan

People with a criminal record are encouraged to apply

Ability to Commute:

San Diego, CA 92111 (Preferred)

Work Location: In person

Quick Apply

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