Top 46 Senior administrative coordinator Jobs in San Diego, Ca

Executive Assistant, Finance & Office Manager
Definium Therapeutics —San Diego, CA
- $80,000 - $115,000 a year
- Hybrid work
- 7 years
- Microsoft Outlook
- Psychiatry
- Health insurance
- Dental insurance
10d
Faculty Affairs Administrative Coordinator
UC San Diego Health —San Diego, CA
- $30.32 - $36.87 an hour
- Weekends as needed
- Oracle
- Writing skills
- Pass drug screening
14d
Scheduling Coordinator - Home Health
Seaport Scripps Home Health —San Diego, CA
- $26 - $31 an hour
- Weekends as needed
- Medical office experience
- Mid-level
- Analysis skills
- Disability insurance
- Health insurance
Quick Apply
10d
School Project Coordinator - Hybrid
UC San Diego Health —San Diego, CA
- $30.32 - $41.29 an hour
- 8 hour shift
- Hybrid work
- Word processing
- Writing skills
- Pass drug screening
11d
PHILANTHROPY ADMINISTRATIVE COORDINATOR
The Scripps Research Institute —San Diego, CA
- $26.00 - $30.25 an hour
- Mid-level
- Office
- Administrative experience
- Free parking
- Health savings account
Project Administrator
HDR —San Diego, CA
- $71,000 - $98,000 a year
- Full-time
- Microsoft Excel
- Oracle
- Microsoft Outlook
- Paid holidays
- Disability insurance
Triton Center Executive Operations Coordinator
UC San Diego —San Diego, CA
- $39.08 - $70.79 an hour
- Contract
- Hybrid work
- Background check
- Writing skills
- Mid-level
7h
Public Engagement Manager (Program Coordinator)-Probation
County of San Diego —San Diego, CA
- $98,945.60 - $135,491.20 a year
- Full-time
- Background check
- Research
- Mid-level
9d
Lead Surgery Coordinator
UC San Diego Health —San Diego, CA
- $31.19 - $45.43 an hour
- 8 hour shift
- Surgery
- Pass drug screening
- Clinic
4d
Center Administrative Manager
San Diego State University Research Foundation —San Diego, CA
- $6,250.00 - $7,654.33 a month
- Weekends as needed
- Background check
- Spanish
- English
Housing Coordinator
CRF Behavioral Healthcare —San Diego, CA
- $33.65 - $33.99 an hour
- Email
- Adults
- Mid-level
- High school diploma or GED
- Paid holidays
- Disability insurance
10d
Coordinator, Admin Services
San Diego Padres —San Diego, CA
- $21.14 an hour
- Part-time
- Background check
- 18 years or older
- Spanish
- Paid time off
- Employee discount
Quick Apply
Participant Care Coordinator
St. Paul's Senior Services —San Diego, CA
- $23.00 - $27.21 an hour
- Full-time
- Pass drug screening
- Administrative experience
- High school diploma or GED
- 403(b) matching
- Dental insurance
Quick Apply
Health Services Coordinator (LVN/LPN)
MBK Senior Living —La Mesa, CA
- $34 - $36 an hour
- Weekends as needed
- Microsoft Excel
- Vital signs
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Medical Records Coordinator
St. Paul's Senior Services —San Diego, CA
- $23.00 - $28.99 an hour
- Full-time
- Pass drug screening
- HIPAA
- Administrative experience
- 403(b) matching
- Health insurance
Quick Apply
3d
Academic Studies Coordinator
Point Loma Nazarene University —San Diego, CA
- $25.29 - $27.32 an hour
- Full-time
- Background check
- Mid-level
- Office
- Wellness program
- Paid holidays
8d
Project Coordinator
Sustineo Construction —San Diego, CA
- $27.00 - $33.28 an hour
- Full-time
- Microsoft Excel
- Mid-level
- In-person
- Health savings account
- Health insurance
Quick Apply
Sr Sales Support Coordinator
CBRE —San Diego, CA
- $55,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
- Health insurance
- Dental insurance
Front Office Coordinator
C2 Financial —San Diego, CA
- $21 - $25 an hour
- Full-time
- Office
- In-person
- Entry level
- Paid holidays
- Health insurance
Quick Apply
10d
In Home Services Staffing Coordinator
St. Paul's Senior Services —San Diego, CA
- $23.00 - $26.20 an hour
- Weekends as needed
- Customer service
- Pass drug screening
- Mid-level
- 403(b) matching
- Health insurance
Quick Apply

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Executive Assistant, Finance & Office Manager

Definium Therapeutics
San Diego, CA

Apply Now

Job Details

$80,000 - $115,000 a year
10 days ago

Benefits

Health insurance
Dental insurance
Parental leave
Vision insurance
401(k) matching

Qualifications

Microsoft Outlook
Zoom
Executive administrative support
Video conferences (communication methods)

Full Job Description

Definium Therapeutics is a late-stage clinical biopharmaceutical company and our mission is to forge a new era of psychiatry by applying scientific rigor to psychedelics, with the goal of developing accessible treatments that unlock healing at scale.

Our lead product candidate, lysergide tartrate (our proprietary orally disintegrating tablet form of lysergide (LSD) D-tartrate), represents a highly differentiated, potential best-in-class opportunity for patients suffering from generalized anxiety, major depressive disorder, and posttraumatic stress disorder. Our early stage pipeline includes DT402, the R-enantiomer of MDMA and is under development to target the core symptoms of autism spectrum disorder (ASD), specifically addressing social communication challenges.

Guided by the recognition that patients deserve more than better, Definium is relentlessly advancing a new generation of therapeutics intended to address the underlying causes of psychiatric and neurological disorders. By turning evidence into impact, Definium aims to change the trajectory of today's mental health care crisis and enable a healthier future. Headquartered in New York, Definium Therapeutics trades on Nasdaq under the symbol DFTX.

Together we are moving psychiatry forward—beyond better, into a boundless future. Join us!

The Executive Assistant, Finance & Office Manager will provide executive, administrative, and operational support to the Finance organization while serving as a key coordinator for Definium's San Diego office.

Reporting to the Chief Financial Officer (CFO), this highly visible role will provide direct support to this executive and the Finance leadership team, coordinate investor relations activities, manage office operations, and partner closely with stakeholders across the organization to ensure seamless execution of meetings, travel, conferences, events, and day-to-day operations. Will work closely with leaders across the Finance organization, the Investor Relations team, Procurement, Enterprise Technology, Executive Leadership Team, and administrative partners throughout the company.

Key responsibilities include but not limited to the following:

Provide executive, administrative, and operational support to the CFO and Finance leadership team including support to broader Finance team operations and special projects as needed
Be onsite in the San Diego office 3 days per week
Coordinate the CFO's calendar in partnership with the CEO's Executive Assistant, including investor meetings, conferences, and key corporate activities
Serve as the primary coordinator for Definium's San Diego office
Manage office operations, supplies, workplace resources, facilities coordination, vendor relationships, and workplace services
Coordinate routine employee events, celebrations, and local office activities
Support onboarding activities for San Diego-based employees
Partner with cross-functional teams to ensure a professional, welcoming, and productive office environment
Act as a resource for employees and visitors regarding office-related matters
Coordinate domestic and international travel arrangements and related logistics
Prepare itineraries, agendas, briefing materials, and meeting logistics
Coordinate departmental meetings, offsites, team activities, leadership events, investor relations related meetings and board and committee meetings
Screen and prioritize meeting requests while helping resolve scheduling conflicts
Track action items and follow-ups from key meetings and leadership discussions
Process expense reports, invoices, and other departmental administrative needs
Partner closely with executive assistants across the organization to coordinate schedules, travel, meetings, and executive priorities
Assist with other special projects and other corporate initiatives as needed

Qualifications:

Bachelor's degree or equivalent experience
Minimum 7 years of experience supporting senior executives in a public company
Experience in biotechnology, life sciences, healthcare, or similarly fast-paced environment
Experience supporting C-suite executives and/or executive leadership teams
Experience supporting Finance or Executive Leadership functions preferred
Experience coordinating executive travel, conferences, corporate events, and complex scheduling activities
Experience managing office operations, facilities, vendors, or workplace services
High proficiency with Microsoft Office, Outlook, Zoom, and related productivity tools
Demonstrated ability to manage multiple priorities while maintaining exceptional attention to detail
Highly organized, proactive, detail-oriented, and exercises exceptional discretion and judgment in a fast-paced public company environment
Must be able and willing to come into the San Diego office 3 days per week

The starting base pay range for this position is $80,000.00 - $115,000.00. Compensation will be determined based on several factors including, but not limited to, skill set, years of experience, and the employee's geographic location.

Employees in this role may be entitled to additional compensation, including bonus and equity. Benefits information is listed on our Jobs Page. The Company provides competitive benefits to employees including:

100% paid health benefits including Medical, Dental and Vision for you and your dependents
401(k) program with company match and vesting after the turn of the first month after your start date
Flexible time off
Generous parental leave and some fun fringe perks!

Apply Now

Refine Your Search

senior administrative coordinator jobs in san diego, ca

Executive Assistant, Finance & Office Manager

Faculty Affairs Administrative Coordinator

Scheduling Coordinator - Home Health

School Project Coordinator - Hybrid

PHILANTHROPY ADMINISTRATIVE COORDINATOR

Project Administrator

Triton Center Executive Operations Coordinator

Public Engagement Manager (Program Coordinator)-Probation

Lead Surgery Coordinator

Center Administrative Manager

Housing Coordinator

Coordinator, Admin Services

Participant Care Coordinator

Health Services Coordinator (LVN/LPN)

Medical Records Coordinator

Academic Studies Coordinator

Project Coordinator

Sr Sales Support Coordinator

Front Office Coordinator

In Home Services Staffing Coordinator

I want to receive the latest job alert for senior administrative coordinator in san diego, ca

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