Description:
Department: Office of Enrollment Management
Reports to: Director of Enrollment Management
FLSA Status: Exempt | Full-Time
Position Overview
The Admissions Enrollment Manager plays a key role in advancing the Academy of Our Lady of Peace’s (OLP) mission by helping to attract, engage, enroll, and retain mission-appropriate students. Working under the supervision of the Director of Enrollment Management, this role serves as a primary ambassador for OLP and supports strategic recruitment, admissions, enrollment, and retention initiatives. The Admissions Enrollment Manager coordinates signature admissions and enrollment events, cultivates strong relationships with prospective, admitted, and current students and families, mentors student leaders, and supports initiatives that strengthen family engagement and belonging throughout the enrollment lifecycle. This individual brings a relational, detail-oriented, and mission-aligned approach to the admissions and retention process, communicating OLP’s Catholic identity and the charism of the Sisters of St. Joseph of Carondelet (CSJ). This is a full-time, twelve-month exempt position, responsible for supervising volunteers. This position reports to the Director of Enrollment Management
Essential Functions
These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
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Conduct engaging presentations for students, parents, and schools, inclusive of parochial, private, and independent middle schools across San Diego, to promote the OLP mission and CSJ Charism.
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Build and sustain authentic relationships with prospective, admitted, and current students and families through proactive, timely, personalized, and mission-centered communication that supports recruitment, enrollment, and retention..
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Lead and organize prospective student tours, interviews, and shadow visits inclusive of evening back to school nights and community relation events.
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Build and maintain relationships with elementary/middle school counselors and principals.
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Maintain confidentiality and professionalism in handling student records, family communications, admissions materials, enrollment data, and retention-related information.
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Assist in the development and implementation of a strategic recruitment plan to increase applications and enrollment.
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Expand relationships with San Diego’s parochial, private, and independent school communities, particularly advancing new relationships.
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Support retention efforts by fostering early connection, belonging, and family engagement from acceptance through matriculation and throughout the student experience.
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Maintain proactive communication with families at key enrollment and retention touchpoints, including inquiry, application, admission, registration, orientation, re-enrollment, and transition periods.
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Partner with school leadership and campus departments to identify opportunities to strengthen student and family connection, address barriers to continued enrollment, and support a positive OLP experience.
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Support annual re-enrollment efforts through family communication, engagement strategies, event support, and coordination with the Director of Enrollment Management and school leadership.
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Plan, coordinate, and execute major OLP admissions events including but not limited to: 8th Grade Visitation Days, Open House, Pilot for a Day, Course Placement Diagnostic Test, Scholars' Day, Registration Events, Orientation Days, Student Welcome Events, New Family Nights, Club Pilot Events and Parent Tours.
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Events may also include activities for prospective students, in partnership with the Assistant Principals such as BeYOUtiful, Club Pilot activities, Pilot Summer Academy, Troop Day or socials.
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Liaise with campus departments to ensure seamless, mission-centered execution of events.
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As needed, may be asked to support student clubs or academic teams in partnership with students, faculty, and administration.
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Collaborate with Admissions, Advancement, Academics, Counseling, Student Life, Athletics, Finance, and other campus partners to support a seamless and mission-centered experience for prospective, admitted, and current families.
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Maintain accurate event and admissions data records utilizing school database software tools, providing ongoing reports and analysis for school, Board of Trustees, and overall institutional strategic decisionmaking.
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Collaborate with the Director of Enrollment Management to evaluate outreach effectiveness and yield strategies.
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Serve as the primary brand partner for all admissions publications inclusive of flyers, promotional materials, recruitment content, digital outreach, and web updates in partnership with the Director of Enrollment Management and the Chief Advancement Officer.
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Collaborate on strategies to improve the yield rate of admitted students through targeted engagement touchpoints, relationship cultivation, and post-admission programming.
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Track and analyze admissions, enrollment, re-enrollment, event participation, and retention data to support strategic decision-making and identify opportunities for improved family engagement and student persistence
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Bachelor’s degree required; Master’s preferred
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Experience in enrollment, admissions or campus tours preferred
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Strong public speaking, writing, and interpersonal communication skills.
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Candidates with demonstrated leadership experience, strong relational skills, excellent judgment, and the capacity to grow into broad enrollment responsibilities will be considered
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Familiarity with Catholic education and an understanding of single-gender learning environments preferred.
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Commitment to the Mission of OLP, and the charism of the Sisters of St. Joseph of Carondelet.
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Excellent organizational and project management skills.
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Proficiency in Microsoft Office Suite, Google Workspace, and database/CRM systems.
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Must be able to work evenings and weekends and hold a valid driver’s license.
Physical Demands and Work Environment:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made.
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Work environment includes an indoor office environment as well as hot humid outdoor environment during events.
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Regular lifting of up to 15 lbs and occasional lifting up to 50 lbs during events.
Requirements:
Required Documents & Pre-Employment Requirements:
Applicants must submit a cover letter, resume, and two professional references from current or former supervisors. Candidates must also provide official transcripts, a current negative TB test result or TB Risk Assessment Questionnaire, complete required training, and successfully complete Livescan fingerprinting. Employment is contingent upon obtaining fingerprint clearance from the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI).
Fair Chance Act Compliance:
OLP will consider qualified applicants with a criminal history in accordance with the California Fair Chance Act. You are not required to disclose your criminal history or undergo a background check until after a conditional job offer has been made. If a background check reveals information that OLP believes is directly related to the position, you will have the opportunity to explain the circumstances, provide mitigating evidence, or dispute the accuracy of the report. For more information, visit https://calcivilrights.ca.gov/fair-chance-act/.
Equal Opportunity Employment
The Academy of Our Lady of Peace is an Equal Opportunity Employer and is committed to creating an inclusive environment where all qualified applicants receive equal consideration for employment. OLP prohibits discrimination and harassment based on race, color, religion, sex, gender identity, gender expression, sexual orientation, national origin, disability, age, genetic information, marital status, veteran status, or any other protected characteristic under federal, state, or local law.
Federal or State Emergency Declarations:
The Academy of Our Lady of Peace (OLP), located at 4860 Oregon Street, San Diego, CA 92116, is in an area that may experience earthquake activity and is near a low flood zone. For more information on potential natural hazards, please visit the California Governor’s Office of Emergency Services at https://myhazards.caloes.ca.gov/.
My submission of this application authorizes the school to conduct a background investigation and authorizes release of information in connection with my application for employment. This investigation may include such information as criminal or civil convictions, driving records, previous employers and educational institutions, personal references, professional references, and other appropriate sources. I waive my right of access to any such information, and without limitation hereby release Academy of Our Lady of Peace and reference source from any liability in connection with its release or use. This release includes the sources cited above and specific examples as follows: the local law enforcement agencies, information from the Central Criminal Records Exchange or either data on all criminal convictions or certification that no data on criminal convictions are maintained, information from the California or other State Department of Social Services Child Protective Services Unit and any locality to which they may refer for release of information to any findings of child abuse or neglect investigations involving me. Furthermore, I certify that I have made true, correct and complete answers and statements on this application in the knowledge that they may be relied upon in considering my application, and I understand that any omission or falsely answered statement made by me on this application, or any supplement to it will be sufficient grounds for failure to employ or for my discharge should I become employed with Academy of Our Lady of Peace.
