Top 28 Assistant secretary Jobs in San Francisco, Ca

Legal Administrative Assistant (Legal Secretary Trainee)
Allen Matkins —San Francisco, CA
- $50,000 - $75,000 a year
- Overtime
- Hybrid work
- Microsoft Word
- Background check
- Customer service
Paralegal
Venardi Zurada LLP —Walnut Creek, CA
- $40 - $55 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance
Quick Apply
Litigation Legal Assistant (Hybrid) – Up to $110K
Avata Partners —San Francisco, CA
- Up to $110,000 a year
- Full-time
- Hybrid work
- Mid-level
- 3 years
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Legal Assistant – Litigation Support – Up to $60/hr
Avata Partners —San Francisco, CA
- $40 - $60 an hour
- Full-time
- Fair chance
- Typing
- In-person
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Allana Buick & Bers —Oakland, CA
- Full-time
- Research
- Mid-level
- Office
Quick Apply
Office assistant / secretary
Airstars Corp. —Hayward, CA
- $25.48 - $30.69 an hour
- Full-time
- Bilingual
- Microsoft Outlook
- Computer literacy
- 401(k)
Quick Apply
Administrative Assistant (Part time with the potential for full time)
Municipal Pooling Authority —Concord, CA
- $35.74 - $43.44 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- English
- Research
- Paid holidays
- Health insurance
Quick Apply
3d
Business Office Manager
Millbrae Assisted Living —Millbrae, CA
- $28 an hour
- Full-time
- Background check
- Microsoft Outlook
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
12d
Litigation Practice Assistant (Legal Assistant/Secretary)
Stoel Rives LLP —San Francisco, CA
- $72,000 - $121,000 a year
- Overtime
- Hybrid work
- Microsoft Outlook
- Writing skills
- English
- Health savings account
- AD&D insurance
6d
Director, 988 and Behavioral Health Crisis Coordination Office
US Substance Abuse and Mental Health Services Administration —San Francisco, CA
- $151,661 - $228,000 a year
- Online Application
- Background check
- Pass drug screening
- Data analysis skills
10d
Client Services Executive - PCT
Withersworldwide —San Francisco, CA
- $47.00 - $61.44 an hour
- Email
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Legal Administrative Assistant (CHART)
Clark Hill —San Francisco, CA
- $40 - $50 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- 5 years
- Mid-level
- Health savings account
- Disability insurance
Sr. Community Manager
FirstService Residential —San Francisco, CA
- $85,000 - $115,000 a year
- Weekends as needed
- Microsoft Word
- Background check
- Microsoft Outlook
- Health savings account
- Paid holidays
Quick Apply
Executive and Board Operations Specialist
Amethod Public Schools (AMPS) —Richmond, CA
- School experience
- Spanish
- 5 years
Quick Apply
Legal Administrative Assistant- Litigation
Ballard Spahr LLP —San Francisco, CA
- $90,000 - $105,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
Executive Assistant, President & CEO
Black Cultural Zone CDC —Oakland, CA
- $62,400 - $75,000 a year
- Full-time
- Google Workspace
- 5 years
- Office
Quick Apply
Unit Assistant/Charge Analyst - Emergency 173
St. Rose Hospital —Hayward, CA
- $27.78 - $33.17 an hour
- Full-time
- Hospital
- BLS Certification
- High school diploma or GED
Senior Paralegal
PagerDuty —San Francisco, CA
- $114,000 - $191,400 a year
- Full-time
- Hybrid work
- Office
- Senior level
- Communication skills
- Paid parental leave
- Employee stock purchase plan
6d
Legal Secretary
Infinity Law Group LLP —Lafayette, CA
- $60,000 - $80,000 a year
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Quick Apply
Legal Secretary
Shute Mihaly & Weinberger LLP —San Francisco, CA
- $58,500 - $120,000 a year
- Overtime
- Hybrid work
- Microsoft Outlook
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Quick Apply

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Legal Administrative Assistant (Legal Secretary Trainee)

Allen Matkins -
San Francisco, CA

Apply Now

Job Details

Full-time
$50,000 - $75,000 a year

Qualifications

Microsoft Word
Customer communication
Customer service
DocuSign
Content editing
High school diploma or GED
Law office experience
Grammar Experience
Technical Proficiency

Full Job Description

About Allen Matkins

Allen Matkins, a law firm with over 285 attorneys, was founded with deep roots in real estate and has leveraged that foundation to grow and build prominent litigation, corporate, tax, labor and employment, land use, and environmental practices allowing us to partner with clients across myriad industries and markets. For nearly 50 years, Allen Matkins has worked with clients drawn to us by our reputation for market-leading solutions, pragmatism, exemplary quality, approachability, and our unparalleled network of contacts and connections in business and government. Our firm’s success is driven by our commitment to hiring and developing top talent, ensuring a team that delivers exceptional work and service to our clients. We are guided by our core values: our people are our most important resource; we have a commitment to quality work, all the time; and we work as a team with each other and with our clients - we foster camaraderie.

About the Position

Under general supervision, the Legal Administrative Assistant learns and performs secretarial tasks related to the specific work and function of attorneys, secretaries and other timekeepers. The Legal Administrative Assistant learns and maintains a general knowledge of the Firm’s practice areas and a specialized knowledge of the attorneys’ practice area(s) and clients. The Legal Administrative Assistant ensures client relations and satisfaction are attained in all areas of position. This position is currently a hybrid role.

Essential Duties and Responsibilities:

Perform general secretarial duties, including, but not limited to: correspondence, coordinating and scheduling meetings and appointments as requested
Draft, edit, and proofread practice-specific legal documents and redline comparisons
Assist with various parts of closings, including, but not limited to: reviews, signature packets, signature pages, finalizing documents, organization, and distribution
Assist with preparing closing binders and indexes upon closing of transactions
Assist with preparing, filing, and/or ordering corporate documentation
Prepare and ensure client intake information follows conflict procedures
Prepare expense reports, timesheets and make travel arrangements
Calendar administrative dates as requested
Direct attorney billing and collection efforts and handle invoice correspondence as instructed
Maintain attorney files
Maintain updated calendar and current client contact lists
Multi-task, manage and process desk work flow
Ensure work is complete, accurate and timely
Provide knowledge and procedural mentorship for new attorneys
Provide professional client relationship management and high level client service
Utilize required software, including firmwide workflow program, BigHand
Attend training sessions offered by the Firm as required or requested
Professionally cross-collaborate and provide support on a daily basis with legal secretaries as well as other departments within the Firm to facilitate highest possible legal support
Retain a notary commission and perform notarial acts for Firm business, as requested

Education and/or Experience:

High school diploma or equivalent; college degree strongly preferred
Minimum 1-2 years of law firm experience required

Qualifications:

Ability to learn and work through complex document markups and instructions in an accurate and timely manner
Ability to handle various assignments simultaneously and prioritize tasks in a high-pressure environment while being responsive and meeting deadlines
Ability to learn and troubleshoot documents quickly
Excellent interpersonal, verbal, written and grammar communication skills
Strong commitment to producing quality results and fostering a culture of customer satisfaction
Minimum typing speed of 70 wpm with high level of accuracy
Strong proofreading and word processing skills
Strong technology skills and proven ability to learn new technology and software quickly
Advanced proficiency to learn in Adobe, MS Word, Excel, DocuSign, Aderant, and time entry software
Must be proactive team player, flexible, organized and attentive to detail in all levels of work
Positive, no-task-too-small attitude and willingness to adapt to changing business demands
Ability to work core business hours with flexibility for overtime, as required
Ability to interact effectively with clients, attorneys, staff and management

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EEO Statement

Allen Matkins is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, national or ethnic origin, ancestry, citizenship, age, marital status, medical condition, physical or mental disability, veteran status, all other characteristics prohibited by law, or gender identity and/or expression.

California Consumer Privacy Act

We will collect the personal information you provide in connection with this application as well as information included with any other document(s) you provide us. We may use this information to evaluate your application and consider you for employment with Allen Matkins. We may share this information with third parties for any of the following purposes: (i) to confirm the accuracy of the information provided; (ii) to conduct a background check; (iii) to confirm or evaluate potential conflicts of interest; and/or (iv) to check references. If you accept an offer with Allen Matkins, we may use this information to provide you with the benefits of your employment. Our employees' personal information is governed by our Privacy Policy, available at https://www.allenmatkins.com/disclaimers/privacy-policy.html (https://www.allenmatkins.com/disclaimers/privacy-policy.html).

Compensation

Allen Matkins is an Equal Opportunity Employer and offers a competitive compensation & benefits package. The anticipated base salary range for this full-time role is $50,000 - $75,000 per year. Actual salary will depend upon a number of factors, including, but not limited to, relevant experience, job-related skills, qualifications, and location.

The base salary range displayed on the job posting reflects the estimated range for new hire salaries for the position. The actual offered base salary will be determined by work location and additional factors, including, but not limited to, relevant experience, job-related skills and qualifications. The pay range is subject to change at any time dependent on a variety of internal and external business factors.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

Apply Now

Refine Your Search

assistant secretary jobs in san francisco, ca

Legal Administrative Assistant (Legal Secretary Trainee)

Paralegal

Litigation Legal Assistant (Hybrid) – Up to $110K

Legal Assistant – Litigation Support – Up to $60/hr

Administrative Assistant

Office assistant / secretary

Administrative Assistant (Part time with the potential for full time)

Business Office Manager

Litigation Practice Assistant (Legal Assistant/Secretary)

Director, 988 and Behavioral Health Crisis Coordination Office

Client Services Executive - PCT

Legal Administrative Assistant (CHART)

Sr. Community Manager

Executive and Board Operations Specialist

Legal Administrative Assistant- Litigation

Executive Assistant, President & CEO

Unit Assistant/Charge Analyst - Emergency 173

Senior Paralegal

Legal Secretary

Legal Secretary

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