Top 290 Executive coordinator Jobs in San Francisco Ca

Senior Workplace Coordinator
A Fast Growing AI Robotics Company —San Francisco, CA
- $43 - $60 an hour
- Full-time
- Hospitality
- Google Workspace
- Inventory management
- Commuter assistance
- Disability insurance
Quick Apply
Executive Assistant
Neon Health —San Francisco, CA
- $98,000 - $140,000 a year
- Full-time
- Google Workspace
- US work authorization
- Senior level
Executive Assistant
OpenClaw Foundation —San Francisco, CA
- $150,000 - $175,000 a year
- Full-time
- Hybrid work
- 8 years
- Organizational skills
- Senior level
Quick Apply
11h
Executive Assistant
Adobe —San Francisco, CA
- $84,200 - $174,700 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 8 years
Lead Executive Assistant
DocuSign —San Francisco, CA
- $118,000 - $183,050 a year
- Full-time
- Hybrid work
- Google Workspace
- Office
- 8 years
- Paid parental leave
- Paid holidays
Facility Manager
A Fast Growing AI Robotics Company —San Francisco, CA
- $45 - $60 an hour
- Full-time
- Mid-level
- Office
- US work authorization
- Commuter assistance
- Disability insurance
Quick Apply
Program Manager - RTP Initiative
Instituto Familiar de la Raza, Inc. —San Francisco, CA
- $79,602 - $83,000 a year
- Full-time
- Bilingual
- Spanish
- Management
- Health insurance
- Dental insurance
Quick Apply
7d
Director Of Outpatient Quality, Network Administration, Full-Time, Days
MarinHealth Medical Network —Novato, CA
- $182,728 - $219,273 a year
- 8 hour shift
- Nursing
- RN License
- Analysis skills
Quick Apply
Bilingual Case Manager and Outreach Coordinator-PT TEMP UNTIL 9/1/26
Project Sentinel —Redwood City, CA
- $27 - $28 an hour
- Part-time
- Hybrid work
- Spanish
- Writing skills
- Mid-level
- Paid holidays
- Paid time off
Quick Apply
Administrative Assistant & Office Coordinator
Timeless Estate Planning - Law Offices of Laura Croft —Burlingame, CA
- From $25 an hour
- Email
- Inventory management
- Office
- Assembly
- Health insurance
- 401(k)
Quick Apply
7d
SMC EM Emergency Coordinator - Unclassified (Open)
County of San Mateo —San Mateo, CA
- $102,731.20 - $128,419.20 a year
- Weekends as needed
- 5 years
- Mid-level
- Office
- Retirement plan
Assisted Living Move in Coordinator
Harbor at Hillsdale —San Mateo, CA
- $82,000 - $87,000 a year
- Full-time
- Background check
- Writing skills
- English
- Health insurance
- Dental insurance
Quick Apply
10d
Executive Assistant to President
EMPIRE —San Francisco, CA
- $80,000 - $120,000 a year
- Office
- 3 years
- Travel
- Profit sharing
Executive Assistant
Lockton, Inc. —San Francisco, CA
- $95,000 - $115,000 a year
- Full-time
- Mid-level
- Office
- Bachelor's degree
- Wellness program
- Health insurance
Talent and Operations Coordinator
Match Group —San Francisco, CA
- $85,000 - $95,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Mid-level
- Office
- Paid parental leave
- Employee stock purchase plan
10d
Administrative Assistant
Replit —Foster City, CA
- $115,000 - $165,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Mid-level
- Office
- Commuter assistance
- Disability insurance
11d
Real Estate Program Coordinator
Anthropic —San Francisco, CA
- $185,000 a year
- Hybrid work
- 5 years
- Mid-level
- Office
- Parental leave
- Flexible schedule
Events & Brand Coordinator
Firecrawl —San Francisco, CA
- $75,000 - $95,000 a year
- Full-time
- Hybrid work
- Mid-level
- Travel
- Commuter assistance
- Disability insurance
10d
Practice Coordinator
University of California San Francisco —San Francisco, CA
- $31.92 - $45.68 an hour
- Spanish
- Microsoft Outlook
- Computer literacy
Operations Analyst
University of California San Francisco —San Francisco, CA
- Full-time
- Customer service
- Mid-level
- Office
- Wellness program
9d

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Senior Workplace Coordinator

A Fast Growing AI Robotics Company
San Francisco, CA

Quick Apply

Job Details

Full-time | Contract
$43 - $60 an hour

Benefits

Commuter assistance
Disability insurance
401(k)
Flexible spending account
Life insurance

Qualifications

Google Workspace
Budgeting

Full Job Description

HireArt is helping our client find a Senior Workplace Coordinator to serve as the on-site lead for their San Francisco office, keeping operations running smoothly while delivering an exceptional experience for employees and visitors alike.

In this role you'll own day-to-day workplace operations at the San Francisco location and partner closely with the Cambridge-based Office Manager to ensure consistency across both offices. You’ll manage vendors, support events and onboarding, provide administrative support, and help extend company-wide workplace programs, including AI-enabled workflows and general-purpose robots, to the San Francisco team.

We’re looking for a resourceful, hospitality-minded individual who thrives in a fast-paced startup environment, wears many hats with ease, and is excited about the future of robotics and modern workplace operations.

As a Senior Workplace Coordinator, you will:

Lead day-to-day on-site workplace operations for the San Francisco office—including front-of-house management, mail and shipping, supplies and snacks inventory, and meeting space readiness—in close partnership with the SF facilities team and the Cambridge Office Manager.
Act as the primary point of contact for San Francisco employees and visitors, resolving workplace needs and issues promptly and professionally.
Coordinate local vendors in support of workplace operations and track contracts, invoices, and service quality in partnership with the Office Manager.
Provide administrative support across the San Francisco office, including calendar coordination, travel arrangements, expense processing, and document preparation.
Work cross-functionally across Business Operations to support onboarding and offboarding logistics for San Francisco employees, including desk setup, badge access, and welcome experience.
Coordinate in-office events, team lunches, all-hands logistics, and hosting of visiting employees and leaders.
Work closely with the Cambridge-based Office Manager to ensure consistency in workplace policies, vendor standards, budgets, and employee experience across both offices.
Provide on-the-ground visibility, feedback, and local execution for company-wide workplace initiatives.
Maintain regular operating rhythms (check-ins, reporting, status updates) to ensure alignment and accountability across time zones
Identify opportunities to improve San Francisco workplace operations and partner with the Office Manager to implement them.
Adopt and promote practical uses of AI tools and general-purpose robots to streamline office workflows (e.g., booking systems, automated support, logistics assistance).
Help ensure compliance with safety, accessibility, and workplace regulations specific to the San Francisco office.
Wear many hats—comfortable shifting priorities to pitch in on ad-hoc projects that support the broader team.
5+ years of experience in workplace coordination, office operations, executive/administrative support, or a similar role in a fast-moving organization
Demonstrated ability to manage multiple priorities simultaneously with strong organizational skills and attention to detail
Ability to lift and move objects up to 30 lbs.
Excellent written and verbal communication skills
Proficiency in Google Workspace (including Calendar, Docs, and Sheets)
Experience managing vendors and supporting workplace budgets
Comfort working across time zones and partnering closely with a remote manager
Proficiency with modern productivity and collaboration tools and comfort adopting new systems and technologies to improve efficiency

Preferred Qualifications:

Experience supporting offices in technology, robotics, AI, or other engineering-driven environments
Familiarity with AI-assisted tools, automation platforms, or smart workplace systems
Experience supporting a satellite or secondary office operating in partnership with a headquarters location
Passion for robots and creating thoughtful, future-forward workplace experience

Benefits:

Pre-tax commuter benefits
Employer (HireArt) subsidized Healthcare Benefits
Flexible Spending Account for healthcare-related costs
HireArt covers all costs for short- and long-term disability and life insurance
401k package

Commitment: This is a full-time, 12-month contract position staffed via HireArt. This position will be onsite and available to candidates who are local to the San Francisco, CA area.

HireArt values diversity and is an Equal Opportunity Employer. We are interested in every qualified candidate who is eligible to work in the United States. Unfortunately, we are not able to sponsor visas or employ corp-to-corp.

Quick Apply

Refine Your Search

executive coordinator jobs in san francisco ca

Senior Workplace Coordinator

Executive Assistant

Executive Assistant

Executive Assistant

Lead Executive Assistant

Facility Manager

Program Manager - RTP Initiative

Director Of Outpatient Quality, Network Administration, Full-Time, Days

Bilingual Case Manager and Outreach Coordinator-PT TEMP UNTIL 9/1/26

Administrative Assistant & Office Coordinator

SMC EM Emergency Coordinator - Unclassified (Open)

Assisted Living Move in Coordinator

Executive Assistant to President

Executive Assistant

Talent and Operations Coordinator

Administrative Assistant

Real Estate Program Coordinator

Events & Brand Coordinator

Practice Coordinator

Operations Analyst

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