Top 98 Branch administrative Jobs in San Jose, Ca

Branch Administrator
Morgan Stanley —Cupertino, CA
- $34,320 - $90,000 a year
- Full-time
- Writing skills
- Mid-level
- Office
Funding Supervisor
National Seating & Mobility, Inc. —California
- Microsoft Outlook
- Mentoring
- Senior level
- Disability insurance
- 401(k)
Quick Apply
Customer Service Representative Bilingüal (english spanish)
Apoyo Financiero Inc. —San Jose, CA
- $20.00 - $20.50 an hour
- Full-time
- Spanish
- Computer literacy
- No experience needed
- Paid holidays
- Health insurance
Quick Apply
11d
Business Development Sales Representative
Roto-Rooter Services Company —East Palo Alto, CA
- $700 a week
- Background check
- English
- Office
- Profit sharing
- Paid training
7d
VP, Branch Manager
Cathay Bank —Cupertino, CA
- $85,000 - $110,000 a year
- Full-time
- Office
- 3 years
- Finance
- Health savings account
- Disability insurance
Quick Apply
Customer Service & Collections Representative
First Alarm —Aptos, CA
- $22 - $28 an hour
- Full-time
- Microsoft Word
- Background check
- Office
- Travel reimbursement
- Paid training
Quick Apply
20h
Nurse Practitioner
Comprehensive Rehab Consultants —Los Altos, CA
- From $130,000 a year
- 8 hour shift
- Skilled nursing facility
- Physical & Rehabilitation Medicine
- Mid-level
- Continuing education credits
- Disability insurance
Quick Apply
20h
VP, Branch Manager- San Carlos, CA
Charles Schwab —San Carlos, CA
- $122,400 - $245,000 a year
- Office
- Bachelor's degree
- Experience equivalent to degree accepted
- Paid parental leave
- Employee stock purchase plan
6d
Nurse Practitioner
Comprehensive Rehab Consultants —Palo Alto, CA
- From $150,000 a year
- 8 hour shift
- Skilled nursing facility
- Certified Nurse Practitioner
- Physical & Rehabilitation Medicine
- Continuing education credits
- Disability insurance
Quick Apply
Lighting Quotations Specialist
Alameda Electrical Distributors & California Service Tool —Hayward, CA
- $37 - $46 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Computer literacy
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply
Nurse Practitioner
Comprehensive Rehab Consultants —Morgan Hill, CA
- From $150,000 a year
- 8 hour shift
- Skilled nursing facility
- Physical & Rehabilitation Medicine
- Mid-level
- Continuing education credits
- Disability insurance
Quick Apply
Senior Regional Manager, Schwab Wealth Advisory
Charles Schwab —Campbell, CA
- $222,000 - $294,000 a year
- Hybrid work
- 5 years
- Office
- Bachelor's degree
- Paid parental leave
- Employee stock purchase plan
Pest Service Technician
Clark Pest Control —Fremont, CA
- From $70,000 a year
- Full-time
- No experience needed
- Residential
- High school diploma or GED
- Paid training
- Fuel card
Military Service - U.S. Air National Guard, Command and Control Operations
Military Service - U.S. Air National Guard Recruiting —California
- From $49,838.78 a year
- Full-time
- High school
- English
- High school diploma or GED
- Health insurance
Pest Service Technician
Clark Pest Control —San Jose, CA
- From $70,000 a year
- Full-time
- No experience needed
- Residential
- High school diploma or GED
- Paid training
- Fuel card
Military Service - U.S. Air National Guard, All Source Intelligence Analyst
Military Service - U.S. Air National Guard Recruiting —California
- From $49,838.78 a year
- Full-time
- High school diploma or GED
- Entry level
Administrative Assistant - Service
Golden State Communications —San Jose, CA
- $22 - $28 an hour
- Part-time
- Organizational skills
- Communication skills
- Entry level
Quick Apply
Administrative Assistant (Floater)
Intero Real Estate Services —Los Gatos, CA
- $25 - $30 an hour
- Writing skills
- Mid-level
- Office
- Health savings account
- Health insurance
Administrative Assistant (Floater)
Intero Real Estate —San Jose, CA
- $20 - $26 an hour
- Writing skills
- Mid-level
- Office
- Health savings account
- Health insurance
Math Content Teacher
Think Academy US —San Jose, CA
- $40 an hour
- Part-time
- Classroom
- English
- Math
- Health insurance
- 401(k)
Quick Apply

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Branch Administrator

Morgan Stanley -
Cupertino, CA

Apply Now

Job Details

Full-time
$34,320 - $90,000 a year

Qualifications

Office supply management
Employee onboarding
Confidential information handling
Office activity coordination
Business travel arrangements
Serving clients
HR communication
Volunteer management
Writing skills
Facilities management
Executive administrative support
Mid-level
High school diploma or GED
Meeting scheduling
Invoice payment processing
Employee data management
Expense reports
Internal employee customer service
Data management
Task prioritization
Team training
Client services
Financial data management
Office supply ordering
Contingency planning
Vendor communication
Organizational skills
Telephone systems
Corporate event planning
Productivity software

Full Job Description

The Branch Administrator (BA) is responsible for providing overall administrative support for the Branch, including assisting the Branch Manager in connection with matters affecting the Branch facilities, Financial Advisors, and Support Staff. The BA may be responsible for multiple branch locations at the direction of the Market Management team. As a BA, you must act as a culture carrier as it relates to the core values of the firm. This role enables you to learn about all aspects of the business at a high level, and the wide range of responsibilities presents opportunities to grow skill sets and progress your career within the business.

DUTIES and RESPONSIBILITIES:

Expense Management Support

Manage Travel & Entertainment (T&E) and Events and Conferences (EnC) expense requests to ensure compliance with Firm policy utilizing online business systems
Coordinate events and meetings for the Branch, including all pre-approvals, event logistics/planning and accounting for meetings including employee, management, Councils, National Sales partners, external wholesalers, and others as directed
Work with Accounts Payable to manage invoices, vendor set up/maintenance, payment reconciliations or issues
Maintain and review Branch finance and expense management information in collaboration with MBSO and/or Business Service Officer (BSO)

Management Support

Navigate the firm’s resources and act as a liaison with Market Administrator in addition to other various internal and external business partners, including managing requests and escalating as needed
Provide organizational support for Human Resources by leveraging associated HR systems (I-9 processing, New Hire onboarding, internal transfers and employee termination paperwork)
Proactively participate in firm initiatives directed by local management
Communicate and manage firm initiatives for the Branch (e.g., Global Volunteer Month, Annual Appeal) as well as regional and Market initiatives as directed
Actively engage in available training and education programs to maintain current status on policies, procedures and risk awareness (including licensing requirements for Branch personnel)
Facilitate and/or conduct ad hoc projects, training, and events for the Branch as necessary

Office Administration Support

Perform administrative functions for Branch Management team, including telephone coverage, business travel arrangements, coordination of internal and external meetings & events, and file & calendar maintenance
Serve as a point of contact for Branch facilities management and maintain up-to-date office utilization information in the internal firm system
Serve as a point of contact for personnel needs (e.g., benefits enrollment, registration/licensing, and communication of policy and updates as it relates to HR and Registration matters),
Serve as a point of contact for local administrative tasks (e.g., Alternative Flexible Grid (AFG) checkpoints, CPR/AED training and certifications, annual certification of registrations and market data expenses)
Lead office management efforts, including maintaining office supplies, ordering business cards and stationery, maintaining business continuity plans and acting as the primary point of contact for the associated Rapid Notification System
Assist with firm remediations as needed
Act as a point of contact for technology projects, migrations, equipment installs/ replacements
Coordinate with Market Administrator as it relates to Market driven projects and initiatives and ensuring back-up Administrator coverage
Administer other duties as delegated by the Market Management Team (Market Manager, Associate Market Manager, Market Business Service Officer, Sr. Risk Officer)

EDUCATION, EXPERIENCE, KNOWLEDGE, and SKILLS:

Education and/or Experience

High School Diploma/Equivalency
College degree preferred
Two or more years of related experience is a plus

Knowledge/Skills

Strong computer skills and knowledge of Microsoft Office
Excellent verbal and written communication skills, including telephone coverage
Strong time management skills
Demonstrates good judgement
Exceptional interpersonal and client service skills
Detail orientated with superior organizational skills
Ability to prioritize work
Team player with the ability to collaborate with others
Ability to work in a fast-paced, evolving environment
Adaptable and ability to multitask
Proactive or self-starter
Ability to be discreet and maintain confidentiality on sensitive matters
Willingness to obtain Series 7 (GS) and Series 66 (AG/RA) or Series 63 (AG) and Series 65 (RA)

Reports to:

Branch Manager

WHAT YOU CAN EXPECT FROM MORGAN STANLEY:

At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that’s differentiated – and we’ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work.

To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.

Expected base pay rates for the role will be between $34,320.00 and $90,000.00 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.

Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents.

Our workforce reflects a broad cross-section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences.

For more information, please visit : https://www.morganstanley.com/people-opportunities/eeo .

Apply Now

Refine Your Search

branch administrative jobs in san jose, ca

Branch Administrator

Funding Supervisor

Customer Service Representative Bilingüal (english spanish)

Business Development Sales Representative

VP, Branch Manager

Customer Service & Collections Representative

Nurse Practitioner

VP, Branch Manager- San Carlos, CA

Nurse Practitioner

Lighting Quotations Specialist

Nurse Practitioner

Senior Regional Manager, Schwab Wealth Advisory

Pest Service Technician

Military Service - U.S. Air National Guard, Command and Control Operations

Pest Service Technician

Military Service - U.S. Air National Guard, All Source Intelligence Analyst

Administrative Assistant - Service

Administrative Assistant (Floater)

Administrative Assistant (Floater)

Math Content Teacher

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