Top 5972 Document management Jobs in San Jose, Ca

Estate Manager (2026)
Excellence Services, LLC —Atherton, CA
- $180,000 - $300,000 a year
- Full-time
- Google Workspace
- Clean driving record
- 7 years
- Paid holidays
- Health insurance
Quick Apply
Vehicle Data Collection Specialist
TaskUs —San Jose, CA
- From $22 an hour
- Full-time
- Clean driving record
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Quick Apply
Design & Project Coordinator Assistant
Shir Genius Marketing —San Jose, CA
- $25 an hour
- Full-time
- Google Workspace
- Construction site
- Office
- Opportunities for advancement
Quick Apply
22h
Stockroom Clerk
AmTECH Microelectronics, Inc. —Morgan Hill, CA
- Overtime
- Computer literacy
- Basic math
- Office
- Paid holidays
- Health insurance
Quick Apply
Entry Level Document Scanner | $21 Night shift
Verstela —San Jose, CA
- $21 an hour
- Night shift
- Ability to stand for extended periods
- Entry level
- Free parking
- AD&D insurance
Records Coordinator
City of Pleasanton, CA —Pleasanton, CA
- $85,280.00 - $103,646.40 a year
- Online Application
- No experience needed
- Mid-level
- Office
- AD&D insurance
- Paid holidays
8d
Document Control Specialist
Springtide Project Services —Santa Clara, CA
- $77,000 - $118,000 a year
- Full-time
- Construction site
- Ability to walk for extended periods
- 5 years
Project Assistant
Charities Housing —San Jose, CA
- From $30 an hour
- Urgently hiring
- Construction site
- Office
- Administrative experience
- Paid holidays
- Disability insurance
Quick Apply
Document Control Analyst
Unigen —Newark, CA
- $68,000 - $80,000 a year
- Full-time
- ERP systems
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Fraud Investigator
TikTok —San Jose, CA
- $121,600 - $208,800 a year
- Finance
- Analysis skills
- Case management
- Paid parental leave
- Paid holidays
Data Aide 1 (1-Year Fixed-Term)
Stanford University —Stanford, CA
- Full-time
- Word processing
- Computer literacy
- Writing skills
13d
HUMAN RESOURCES ASSISTANT
San Jose/Evergreen Community College District —San Jose, CA
- $74,130 - $94,611 a year
- Monday to Friday
- Writing skills
- English
- Office
- Paid holidays
- Disability insurance
Election Worker I - Extra Help
The County of Santa Clara —San Jose, CA
- $57,747.04 - $69,513.60 a year
- Overtime
- Word processing
- Basic math
- English
- Wellness program
- AD&D insurance
Project Management Coordinator
MGE Underground, Inc. —San Jose, CA
- $32 - $37 an hour
- Overtime
- Background check
- Microsoft Excel
- Construction site
- Paid holidays
- Health insurance
Quick Apply
Document Control Specialist
Currier Plastics —San Jose, CA
- $47,840 - $58,240 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
- Health insurance
- Dental insurance
Quick Apply
Arbitration Administration
SubroClaims —Campbell, CA
- Email
- Office
- Data entry
- Entry level
- Health insurance
- Dental insurance
Program Associate
Stanford University —Stanford, CA
- $37.50 - $40.86 an hour
- Weekends as needed
- Hybrid work
- Bachelor of Science
- Office
- 3 years
- Flexible schedule
ANALYST I
Department of Transportation —Alameda County, CA
- $3,861 - $6,464 a month
- Full-time
- Office
- Residential
- Analysis skills
13d
Configuration and Data Management Specialist
Archer —San Jose, CA
- $110,000 - $145,000 a year
- Email
- Mid-level
- Agile
- Leadership
Quick Apply
Analyst I/II - Fiscal/Grants Management - Police
San Jose Police Department —San Jose, CA
- Online Application
- Microsoft Excel
- Microsoft Access
- Microsoft Outlook
- Paid holidays
- Disability insurance

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Estate Manager (2026)

Excellence Services, LLC -
Atherton, CA

Quick Apply

Job Details

Full-time
$180,000 - $300,000 a year

Benefits

Paid holidays
Health insurance
Paid time off

Qualifications

Google Workspace
Staff supervision
Operations management
Procedural guides
Property supervision
Standard Operating Procedures (SOPs) implementation
AI tools proficiency
English
Incident Escalation
Driver's License
Vendor compliance management
Bachelor's degree
Quality control documentation
Attention to detail
Quality assurance standard operating procedures
Issue tracking
Vendor performance improvement
Vendor relationship management
Managing projects
Productivity software
Document management
Construction vendor management
Escalation handling
Standard operating procedures (SOPs)
Staffing management
Facilities maintenance schedule development

Full Job Description

Availability: Typically 9 am - 5:30 pm M-F. As a salaried exempt position, the role is based on responsibilities and results, with reasonable availability for on-call support as needed to fulfill management duties.

COMPENSATION:

$180,000 - up to $300,000/year (DOE)

Discretionary year-end bonus (up to 20%)

Health insurance

Paid vacation, holidays, sick days

Position Overview

A private ultra-high-net-worth household in Atherton, California is seeking an experienced Estate Manager to oversee the day-to-day operations of a high-end private residence.

The Estate Manager is a salaried exempt management employee responsible for directing and overseeing the operations of the estate and associated properties.

Key Responsibilities

Estate Operations

Oversee daily operations of a high-end private estate in Atherton.

Ensure the property is maintained to an exceptional standard at all times.

Manage household readiness, maintenance schedules, service quality, and operational priorities.

Identify issues early and resolve them proactively before they require principal involvement.

Maintain a structured system for property operations, follow-ups, issue tracking, and closure.

Staff Management

Direct, supervise, and evaluate household staff and onsite service personnel.

Set clear expectations, workflows, standards, and accountability.

Monitor staff performance, service quality, punctuality, professionalism, and execution.

Support training, corrective follow-up, and continuous improvement of household operations.

Reduce repeated mistakes and low-level operational issues through structured management systems.

Vendor Management

Manage vendors and service providers, including maintenance, landscaping, pool, HVAC, security, repairs, specialty contractors, and other estate-related vendors.

Coordinate vendor schedules, access, service quality, follow-up, and issue resolution.

Ensure vendors meet household standards and complete work properly and on time.

Maintain vendor records, service history, and recurring maintenance schedules.

SOP, Systems & Quality Control

Build, improve, and enforce SOPs, checklists, inspection routines, communication protocols, and escalation standards.

Create practical systems that improve consistency, reduce mistakes, and make daily operations easier to manage.

Conduct regular quality checks and ensure issues are documented, assigned, followed up, and closed.

Help create a household operation that is structured, reliable, and not dependent on principals’ daily involvement.

Project Management

Manage estate-related projects, repairs, upgrades, maintenance tasks, and operational improvements.

Track timelines, owners, vendors, costs, risks, and completion status.

Ensure projects are completed properly, efficiently, and with minimal disruption to the household.

Communication & Reporting

Provide concise, organized, and solution-oriented updates to management and principals when needed.

Exercise discretion in determining when and how to escalate household issues. Escalate appropriately with clear options and recommendations.

Maintain discretion and professionalism in all communication.

Protect the privacy, confidentiality, and preferences of the household.

Emergency Response

The Estate Manager serves as the primary operational decision-maker during emergencies and is expected to:

Assess risks

Direct response efforts

Coordinate vendors

Protect principals and assets

Implement contingency plans

Document actions and outcomes

Requirements

Bachelor’s degree preferred.

7+ years of experience managing large, high-end private residences, private estates, UHNW households, family office residences, or comparable luxury residential environments.

Proven experience managing household staff, vendors, maintenance, service standards, and daily estate operations.

Strong project management and people management skills.

Proven ability to build or operate SOPs, checklists, quality control systems, vendor logs, staff schedules, trackers, and escalation protocols.

Flexibility for a 24/7 on-call lifestyle, adapting to the dynamic needs of the estate.

Exceptional communication skills in English, both written and verbal.

Technologically proficient, including Google Workspace / G-Suite, iPhone, MacBook, shared calendars, trackers, task management tools, and practical AI tools.

Strong analytical, learning, communication, prioritization, multitasking, and problem-solving skills.

Highly organized, detail-oriented, proactive, and able to anticipate issues before they escalate.

Strict adherence to confidentiality and privacy.

Must be legally authorized to work in the United States and able to pass extensive background checks.

Ready for pre-employment health screenings, including physical, psychological exams, and drug tests; annual flu vaccination required.

Valid driver's license with a clean record; reliable transportation for daily commute to Atherton, CA.

Seeking a long-term commitment.

Preferred Qualifications

Experience working in UHNW private households, luxury residences, family office residences, or similar high-standard private environments.

Experience managing large estates, multiple residences, vacation homes, or multi-state household operations.

Experience stabilizing household operations, improving service quality, and reducing operational friction.

Experience building household systems from the ground up.

Prior experience in Atherton, the San Francisco Bay Area, or similar UHNW markets is a plus.

Pay: $180,000.00 - $300,000.00 per year

Benefits:

Health insurance
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

document management jobs in san jose, ca

Estate Manager (2026)

Vehicle Data Collection Specialist

Design & Project Coordinator Assistant

Stockroom Clerk

Entry Level Document Scanner | $21 Night shift

Records Coordinator

Document Control Specialist

Project Assistant

Document Control Analyst

Fraud Investigator

Data Aide 1 (1-Year Fixed-Term)

HUMAN RESOURCES ASSISTANT

Election Worker I - Extra Help

Project Management Coordinator

Document Control Specialist

Arbitration Administration

Program Associate

ANALYST I

Configuration and Data Management Specialist

Analyst I/II - Fiscal/Grants Management - Police

I want to receive the latest job alert for document management in san jose, ca

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