Top 3 Senior payroll coordinator multi state Jobs in San Jose, Ca

Senior Payroll Coordinator - Multi State
Veritas Managed Solutions Inc. —Santa Clara, CA
- $34 - $43 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health savings account
- Paid holidays
Quick Apply
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senior payroll coordinator multi state jobs near san jose, ca

Senior Payroll Coordinator - Multi State

Veritas Managed Solutions Inc. -
Santa Clara, CA

Quick Apply

Job Details

Full-time
$34 - $43 an hour
11 days ago

Benefits

Health savings account
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Opportunities for advancement
Life insurance
Referral program
Retirement plan

Qualifications

Microsoft Word
Teamwork
Microsoft Excel
Payroll tax
Microsoft Outlook
Wage calculation
Writing skills
Employment law
HR legal compliance
HR systems (technically supported)
Compliance reporting
High school diploma or GED
Attention to detail
Microsoft Teams
Payroll
Video conferencing systems operation

Full Job Description

At Veritas, payroll isn't back-office paperwork — it's how we take care of the people building our projects across five states. Join an employee-focused contractor where your accuracy and judgment directly affect every paycheck we issue.

Position Summary
The Senior Payroll Coordinator ensures compliance with state and federal wage, hour, and payroll regulations, and serves as the liaison between employees, managers, the executive team, and our third-party payroll provider.

The ideal candidate:

Thrives in a fast-paced, multi-state environment
Works independently and exercises sound judgment
Communicates clearly, both in writing and verbally
Takes pride in accuracy and stays highly organized

Essential Job Functions & Responsibilities

Process multi-state payroll accurately and on schedule.
Review payroll reports and employee information to ensure processing accuracy.
Understand and implement multi-state payroll tax requirements, payroll adjustments, and employee status changes.
Coordinate payroll processing with the company's payroll provider.
Communicate with employees and managers regarding payroll questions, corrections, and policy interpretation.
Assist with employee benefits administration, including enrollments, qualifying life events, and annual open enrollment.
Prepare payroll-related labor compliance reports.
Ensure compliance with California wage and hour laws and other applicable state and federal regulations.
Maintain strict confidentiality of employee information.
Support HR initiatives, onboarding, and administrative projects as needed.
Identify opportunities to improve payroll processes and efficiencies.

This list reflects the core duties of the role but is not all-inclusive. As business needs evolve, duties may be modified, added, or reassigned, consistent with applicable law.

Qualifications

2–3 years of payroll experience required (5+ years preferred).
Experience with an HRIS system as it pertains to payroll.
Strong proficiency in Microsoft Word, Excel, Outlook, and Microsoft Teams.
Excellent written and verbal communication skills.
Exceptional attention to detail and organizational skills.
Ability to manage multiple priorities while meeting deadlines.
Working knowledge of California payroll regulations and wage and hour laws.
Experience preparing labor compliance reports.

Preferred Qualifications

High school diploma or GED required.
Prevailing wage experience.
Certified payroll experience.
Experience with state and federal labor compliance reporting.
Construction, field service, or technician payroll experience.
Experience supporting employee benefits and Human Resources.
Fundamental understanding of federal and state wage and hour laws.
Familiar with MyGo and ADP payroll software.

Don't meet every requirement listed? At Veritas Managed Solutions, we're committed to building a diverse and inclusive team, so if you think you could crush this role, even without all the listed qualifications, please apply!

Compensation & Benefits

Performance bonus opportunity
Medical, dental, and vision insurance
Health Savings Account (HSA)
401(k) with company match
Life insurance
Disability insurance
Paid time off and paid holidays per company policy and state requirements
Professional development and career growth opportunities
Work-from-home flexibility.

Why Join Veritas Managed Solutions?

At Veritas, our people are our greatest asset. We foster a culture built on integrity, accountability, teamwork, and continuous improvement. As our Senior Payroll Coordinator, you'll play a critical role in supporting our employees and ensuring one of the company's most important functions is executed with excellence.

If you're looking for a long-term career with a growing company where your contributions make a meaningful impact, we'd love to hear from you.

Pay: $34.00 - $43.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Referral program
Retirement plan
Vision insurance

Experience:

Payroll: 2 years (Required)

Work Location: In person

Quick Apply

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senior payroll coordinator multi state jobs in san jose, ca

Senior Payroll Coordinator - Multi State

Associate Program Experience Coordinator, Workplace

Accountant III

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