Top 21 Administrative coordinator Jobs in San Luis Obispo Ca

Administrative Coordinator, Strawberry Center
Cal Poly Partners —San Luis Obispo, CA
- $32 - $35 an hour
- Full-time
- Background check
- Word processing
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
12d
Administrative Support Coordinator - Natural Resources Management and Environmental Sciences
California State University —San Luis Obispo, CA
- Full-time
- Background check
- Bachelor of Science
- Mid-level
- Health insurance
- Dental insurance
Administrative Support Coordinator - Experience Industry Management
California State University —San Luis Obispo, CA
- Full-time
- Background check
- Bachelor of Science
- Mid-level
- Health insurance
- Dental insurance
Emergency Hire - Administrative Support Coordinator - Student Affairs Administration
California State University —San Luis Obispo, CA
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
ADMINISTRATIVE COORDINATOR - CHILDCARE
Channel Islands YMCA —San Luis Obispo, CA
- $19.88 - $20.88 an hour
- Part-time
- 18 years or older
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
14d
Executive Operations Coordinator - Office of Student Success
California State University —San Luis Obispo, CA
- Full-time
- Background check
- Customer service
- Research
- Health insurance
- Dental insurance
Office Coordinator
Maxim Healthcare —San Luis Obispo, CA
- $23 - $25 an hour
- Full-time
- HIPAA
- Office
- Administrative experience
- Profit sharing
- Commuter assistance
Quick Apply
13d
Administrative Coordinator - Architectural Engineering Department
California State University —San Luis Obispo, CA
- Full-time
- Background check
- Customer service
- Bachelor of Science
- Health insurance
- Dental insurance
14d
San Luis Obispo, CA- Administrative Coordinator ($19-$21/hr)
Aladdin Bail Bonds —San Luis Obispo, CA
- $39,520 - $43,680 a year
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
- Health insurance
- Dental insurance
Quick Apply
Front Desk Coordinator
The Joint Chiropractic —San Luis Obispo, CA
- Full-time
- High school diploma or GED
- Clinic
- Ability to lift 50 pounds
Quick Apply
Front Desk Coordinator
Platinum Dermatology Partners LLC —San Luis Obispo, CA
- $23 - $25 an hour
- Full-time
- Basic math
- Mid-level
- High school diploma or GED
- Paid holidays
- Disability insurance
Quick Apply
Customer Service Coordinator - Facilities Management and Development
California State University —San Luis Obispo, CA
- Full-time
- Background check
- Mid-level
- Administrative experience
- Health insurance
- Dental insurance
13d
Front Office Coordinator
Gold Coast Pain and Wellness —Pismo Beach, CA
- $24 - $27 an hour
- Full-time
- Spanish
- English
- Clinic
- Flexible schedule
Quick Apply
9d
Workforce Administration Coordinator - Human Resources
California State University —San Luis Obispo, CA
- Full-time
- Background check
- Mid-level
- University
- Disability insurance
- Health insurance
14d
Front Desk Coordinator - San Luis Obispo, CA
The Joint Chiropractic —San Luis Obispo, CA
- $18 - $20 an hour
- Part-time
- High school diploma or GED
- Clinic
- Ability to lift 50 pounds
Quick Apply
Front Desk Coordinator/ Patient Services Specialist
FYidoctors of California, Inc. —San Luis Obispo, CA
- $18.17 - $21.07 an hour
- Full-time
- High school diploma or GED
- Clinic
- Communication skills
- 401(k)
- Paid time off
Quick Apply
Sales Coordinator
Vespera Resort on Pismo Beach —Pismo Beach, CA
- $24 - $26 an hour
- Weekends as needed
- Inventory management
- Computer literacy
- Basic math
- Health insurance
- Dental insurance
Quick Apply
13d
Computer Science and Software Engineering - Faculty and Student Coordinator
California State University —San Luis Obispo, CA
- Full-time
- Background check
- Word processing
- Mid-level
- Health insurance
- Dental insurance

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Administrative Coordinator, Strawberry Center

Cal Poly Partners
San Luis Obispo, CA

Quick Apply

Job Details

Full-time
$32 - $35 an hour
12 days ago

Benefits

Health insurance
Dental insurance
401(k)
Flexible spending account
Tuition reimbursement
Paid time off
Vision insurance
Life insurance
Retirement plan

Qualifications

Practicing in a sourcing or procurement role
Computer operation
Customer communication
Teamwork
Confidential information handling
Office activity coordination
Business travel arrangements
Abuse and neglect policy adherence
Word processing
Operations coordination
Spreadsheets
Executive administrative support
Employee relationship building
Accurate transaction records management
Bachelor's degree
Financial records management
Financial records review
Financial record maintenance
Desktop applications
Office supply ordering
Data entry
Mandated reporting laws
Productivity software
Physical document handling
File organization
Time management

Full Job Description

Job Summary
The Administrative Coordinator provides administrative and operational support for the Strawberry Center and serves as a primary resource for coordinating day-to-day office activities. Reporting to the Program Administrator, the incumbent supports Center staff through the coordination of scheduling, travel, purchasing, procurement card reconciliation, reimbursements, event logistics, onboarding activities, records management, and other administrative functions. The position plays a key role in ensuring efficient office operations, maintaining accurate records, coordinating administrative processes, and supporting Center events and activities.

The successful candidate will establish and maintain effective working relationships with Center staff, students, faculty, industry partners, and university personnel while managing multiple priorities in a fast-paced environment. The Administrative Coordinator exercises discretion in handling confidential information and provides responsive, customer-focused administrative support to advance the mission and goals of the Strawberry Center.

This position requires full-time, in-person work at the designated office location.

Apply to this position on our website: https://calpolycorporation.wd12.myworkdayjobs.com/en-US/CalPolyPartner_External_Careers/job/Main-Campus/Administrative-Coordinator_JR100085

Duties and Responsibilities:

Provide administrative support to Center leadership and staff.
Coordinate calendars, meetings, appointments, conference room reservations, and related scheduling activities.
Arrange travel, lodging, transportation, and related logistics for staff, guests, and visitors.
Prepare and process travel requests, reimbursements, purchasing documents, deposits, invoices, and payment requests in accordance with university policies and procedures.
Process procurement card transactions and monthly procurement card reconciliations, including collection, organization, and retention of receipts and supporting documentation in accordance with university policies and procedures.
Perform data entry and maintain accurate financial records related to procurement card activity, operational expenditures, grants, contracts, and gift accounts.
Assist with coding and documentation of expenditures to appropriate funding sources as directed by the Program Administrator.
Maintain organized electronic and physical financial records to support audits, reconciliations, and recordkeeping requirements.
Assist with maintaining supporting documentation and records for grant, contract, gift, and operational accounts.
Coordinate with Center staff to obtain missing receipts, supporting documentation, and transaction information necessary for timely account reconciliation.
Collect, review, and route timesheets and other personnel-related documentation.
Coordinate onboarding logistics and maintain personnel and training records.
Maintain electronic and physical filing systems, records, and administrative databases.
Assist with tracking administrative deadlines and maintaining supporting documentation for grants, contracts, gifts, and Center activities.
Prepare routine correspondence, reports, spreadsheets, forms, and other administrative documents.
Order and maintain office supplies, equipment, and administrative inventories.
Coordinate meeting logistics, including agendas, materials, room reservations, catering, meeting minutes, action item tracking, and follow-up documentation.
Coordinate event logistics for workshops, conferences, seminars, field days, career fairs, and other Center events.
Support daily office operations by coordinating mail and package distribution, maintaining office organization, managing common administrative resources, and ensuring the Center maintains a professional and welcoming environment for visitors and stakeholders.
Maintain stakeholder contact lists and administrative databases.
Support implementation of established office procedures and administrative systems.
Perform routine office functions including copying, scanning, filing, mail distribution, and records management.
Provide excellent customer service and serve as a point of contact for administrative inquiries.
Exercise discretion and sound judgment when handling confidential information.
Perform other administrative duties in support of the Center’s mission and strategic initiatives.

Position Requirements:

Bachelor’s degree and a minimum of four years of progressively responsible administrative experience; an equivalent combination of education and experience may be considered.
Excellent organizational, time management, and multitasking skills.
Experience processing financial transactions, procurement activities, reimbursements, and account reconciliations.
Proficiency with standard office software applications including word processing, spreadsheets, databases, email, and calendaring systems.
Experience maintaining electronic and physical records and filing systems.
Strong written and verbal communication skills.
Experience coordinating meetings, events, travel, and administrative logistics.
Ability to establish and maintain cooperative working relationships with a diverse population.
Ability to prioritize multiple assignments and meet deadlines with frequent interruptions.
Ability to appropriately handle confidential information and sensitive records.
Ability to exercise tact, diplomacy, and sound judgment.
Ability to learn university systems, policies, and procedures.
Ability to work independently while supporting a collaborative team environment.
Successful completion of a background check.
The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with CSU Executive Order 1083 as a condition of employment.

Physical Requirements:

Hearing and speaking to exchange information in person or on the telephone.
Dexterity of hands, fingers, and wrist to operate a computer keyboard and calculator.
Seeing to read a variety of materials.
Sitting or standing for extended period of time.
Physical agility to lift 20 pounds to shoulder height.
Physical agility to lift, carry, push, or pull objects.

Pay: $32.00 - $35.00 per hour

Benefits:

401(k)
Dental insurance
Flexible spending account
Health insurance
Life insurance
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in san luis obispo ca

Administrative Coordinator, Strawberry Center

Administrative Support Coordinator - Natural Resources Management and Environmental Sciences

Administrative Support Coordinator - Experience Industry Management

Emergency Hire - Administrative Support Coordinator - Student Affairs Administration

ADMINISTRATIVE COORDINATOR - CHILDCARE

Executive Operations Coordinator - Office of Student Success

Office Coordinator

Administrative Coordinator - Architectural Engineering Department

San Luis Obispo, CA- Administrative Coordinator ($19-$21/hr)

Front Desk Coordinator

Front Desk Coordinator

Customer Service Coordinator - Facilities Management and Development

Front Office Coordinator

Workforce Administration Coordinator - Human Resources

Front Desk Coordinator - San Luis Obispo, CA

Front Desk Coordinator/ Patient Services Specialist

Sales Coordinator

Computer Science and Software Engineering - Faculty and Student Coordinator

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