Top 266 Office administrator Jobs in San Mateo, Ca

Admin Assistant
Wilson Elser - Business & Legal Professionals —San Francisco, CA
- $65,000 - $95,000 a year
- Hybrid work
- Writing skills
- High school diploma or GED
- Organizational skills
- Paid time off
- 401(k) matching
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Office Administrator
ASSA ABLOY —Fremont, CA
- $31 - $36 an hour
- Overtime
- Administrative experience
- High school diploma or GED
- Accounting
- Paid holidays
- Health insurance
Business Office Manager
Burlingame Senior Living —Burlingame, CA
- $75,000 - $78,000 a year
- Weekends as needed
- Background check
- Microsoft Outlook
- OSHA
- Paid holidays
- Health insurance
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2d
Office Administrator
DLA Piper —Palo Alto, CA
- $179,132 - $237,355 a year
- Full-time
- Hybrid work
- 6 years
- Writing skills
- Finance
- Health insurance
- Dental insurance
Assistant Office Manager
Informed Ventures —Menlo Park, CA
- $70,000 - $85,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Health insurance
- Dental insurance
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4d
Executive Office Administrator
Stanford University —Stanford, CA
- $100,023 - $124,516 a year
- Full-time
- Hybrid work
- Writing skills
- Mid-level
- Office
Business Office Manager
Confidential —Fremont, CA
- $100,000 - $120,000 a year
- Full-time
- Background check
- Dealership
- Contracts
- Health insurance
- Dental insurance
Quick Apply
Office Assistant/Office Manager
Ark US / Olive Asset Management —Palo Alto, CA
- $50,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Inventory management
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Sales Office Administrator & Quickbooks Pro
LANgineers —San Francisco, CA
- $40,000 - $45,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Basic math
- 401(k)
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Construction Office Manager
Nailed it Builders —Santa Clara, CA
- $5,000 - $7,000 a month
- Full-time
- Background check
- Spanish
- English
- Dental insurance
- 401(k)
Quick Apply
Operations Generalist
Transluce —San Francisco, CA
- $110,000 - $160,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
Hotel Front Office Manager
Delta Hotel Santa Clara - Silicon Valley —Santa Clara, CA
- $86,000 - $90,000 a year
- Weekends as needed
- Spanish
- Microsoft Excel
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
Department Manager, Schools of Entertainment & Creative Marketing
Academy of Art University —San Francisco, CA
- $70,304 a year
- Full-time
- Mid-level
- Office
- University
- Commuter assistance
- Paid holidays
Dental Office Manager
NorCal Dental Group —Fremont, CA
- $25 - $30 an hour
- Full-time
- Dental office
- Mid-level
- Presentation skills
Quick Apply
4d
E-commerce Office Manager - Motorcycle Parts
4into1, Inc —Hayward, CA
- $80,000 - $100,000 a year
- Full-time
- Inventory management
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
Lead Office Services Associate
RR Donnelley —Palo Alto, CA
- $26 - $27 an hour
- Full-time
- Computer literacy
- Pass drug screening
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
11d
Office Manager
Image Specialty Partners —Oakland, CA
- $75,000 - $90,000 a year
- Dental office
- Mid-level
- Continuous improvement
Quick Apply
1d
Office Manager
Ascend —Foster City, CA
- $41 - $46 an hour
- Microsoft Outlook
- Customer service
- Mid-level
- Health insurance
- Vision insurance
Quick Apply
14d
Office Administrator
Ballard Spahr LLP —San Francisco, CA
- $145,000 - $165,000 a year
- Full-time
- 5 years
- Mid-level
- Bachelor's degree
Workplace Coordinator
Sunday Robotics —Redwood City, CA
- Full-time
- Hospitality
- Google Workspace
- Mid-level

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Admin Assistant

Wilson Elser - Business & Legal Professionals -
San Francisco, CA

Quick Apply

Job Details

$65,000 - $95,000 a year

Benefits

Paid time off
401(k) matching
Opportunities for advancement

Qualifications

Writing skills
High school diploma or GED
Typing
Productivity software
Document management systems

Full Job Description

At Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #36 in the National Law Journal's survey of the nation's largest law firms.

Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Admin Assistant position in our San Francisco Office.

This position is on-site in our San Francisco office 5-days per week.

Discover our newly renovated San Francisco office! Take a virtual tour and explore our building amenities.

The Position

We are seeking an Administrative Assistant to provide administrative assistance to our Office Administrator within a fast-paced law firm environment.

Key Responsibilities:

Provide administrative support to the Office Administrator and assist with daily office operations.
Manage calendars, prepare correspondence, reports, presentations, and other business documents.
Draft, prepare, and distribute meeting agendas and related materials.
Assist with employee communications and reminders.
Assist with basic financial and administrative processes, vendor invoices, expense reports, and other administrative paperwork.
Assist with the preparation of onboarding documentation for new employees.
Assist with scheduling and coordination of new attorneys' photo sessions and coordination.
Assist with coordination of Coordinate meetings, conferences, and training sessions office events, including scheduling and room reservations.
Help organize firm office events, training sessions, and employee engagement activities.
Assist with file inventory and comply with file storage processes.
Serve as backup support for other general administrative duties and provide cross-functional support as needed.

Qualifications

Must have a high school diploma
Strong computer and keyboarding skills with proficiency in MS Office Suite and document management systems
Attention to detail and organizational skills are critical
Clear and effective communication skills, both orally and in writing
Must be able to multitask and successfully manage a variety of demands daily
Must be able to work independently and be proactive
Good problem-solving, planning, confidentiality, and time management skills are important
Ability to work well in a team environment

Why Should You Apply?

Benefits: Outstanding benefits package, including 401k match and generous PTO plan
Career Growth: Ample opportunities for professional development and advancement
Employee Perks: Access to corporate discount plans and other benefits

Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at [email protected].

Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.

Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.

California Residents may review our CCPA notice for applicants and employees here.

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Refine Your Search

office administrator jobs in san mateo, ca

Admin Assistant

Office Administrator

Business Office Manager

Office Administrator

Assistant Office Manager

Executive Office Administrator

Business Office Manager

Office Assistant/Office Manager

Sales Office Administrator & Quickbooks Pro

Construction Office Manager

Operations Generalist

Hotel Front Office Manager

Department Manager, Schools of Entertainment & Creative Marketing

Dental Office Manager

E-commerce Office Manager - Motorcycle Parts

Lead Office Services Associate

Office Manager

Office Manager

Office Administrator

Workplace Coordinator

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Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.

California Residents may review our CCPA notice for applicants and employees here.

#ZR

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