Description:
O’Neill Vintners & Distillers was founded in 2004 with a simple idea from our founder, Jeff O’Neill, that great wines should be enjoyed by all. We believe those wines must be of exceptional quality, centered around our core belief that doing the right thing for our employees, consumers, partners, and the planet is key to a sustainable future. As our family-owned business has grown, so has our belief in business as a force for good. We are proud to be an industry leader in sustainability and a Certified B Corporation.
We are one of California's largest wineries, with operations in Larkspur, Sonoma, Paso Robles, and Parlier, CA. Our award-winning portfolio of consumer brands includes Line 39, FitVine, Harken Chardonnay, Rabble, Charles Woodson’s Intercept, Robert Hall, Allegro Cellars, Ram’s Gate, Substance, ViNO, 209 Gin, and BrandyLab.
The Material Planner/Buyer plays a key role within our Supply Chain team, ensuring the timely and accurate procurement of dry goods, direct materials, and other supplies. As the critical link between our vendors and our winery production, this role works closely with vendors, demand planning, bottling, winemaking, finance, production, and warehouse teams to keep inventory levels accurate and production on schedule. The ideal candidate is highly organized, comfortable navigating shifting priorities, and driven to track down the information needed to keep materials flowing without disruption.
DUTIES AND RESPONSIBILITIES:
The following reflects management’s definition of essential functions for this job, but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.
Procurement & Purchase Order Management
-
Review bottling, dry goods, and other direct material needs using MRP and other reports.
-
Create purchase orders in the ERP system for dry goods, direct materials, tooling, and other supplies, and follow up with vendors to confirm accuracy and timely delivery.
-
Purchase non-stock items, including MRO, in accordance with purchase requisitions and company policy.
-
Complete PO receipt transactions in the ERP system.
-
Monitor the production schedule and forecasts, communicate PO changes to vendors, and maintain PO accuracy as material needs shift.
Vendor Management & Communication
-
Communicate shortage and quality issues with vendors in a timely manner.
-
Maintain vendor performance documentation related to quality and lead time.
-
Support purchasing negotiations with RFQs, providing material consumption and forecast analysis.
-
Monitor and update the ERP system with the latest delivery dates to maintain the accuracy of MRP reports.
Cross-Functional Collaboration
-
Collaborate with Demand/Supply Planning and Bottling to order all needed materials in a timely manner, avoiding out-of-stock situations or expediting fees.
-
Work with Finance to reconcile PO and invoice discrepancies.
-
Support the warehouse and Inventory Control team in monitoring dry goods inventory and reconciling discrepancies.
-
Support the Inventory Control Specialist in monitoring and tracking bottling waste.
-
Support Sales and Marketing initiatives, supply needs, customer requests, and special projects as needed.
System & Administrative Support
-
Enter production data into the ERP system as a backup, as needed.
-
Understand general clerical duties including, but not limited to, reports, filing, photocopying, and mailing.
Team & Department Support
-
Assist with departmental initiatives, new projects, tailgate safety meetings, and related functions.
-
Perform other duties and participate in special projects as assigned by the supervisor or manager, within the physical constraints of the job.
-
Identify and implement sustainable practices within the team/department to align with the company’s environmental goals.
Requirements:
QUALIFICATIONS:
To fulfill this job successfully, an individual must be able to perform each essential duty. The requirements listed below represent the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.?
Required Qualifications
-
Bachelor's degree in Business, Supply Chain, Logistics, or a related field, or equivalent combination of education and experience.
-
2+ years of experience in purchasing, procurement, or supply chain, preferably in a manufacturing or production environment.
-
Experience working within an ERP system for purchase orders, inventory, and vendor management (NetSuite, Deacom, SAP, or similar preferred).
-
Proficiency in Microsoft Excel; comfortable working with reports and data to support purchasing decisions.
-
Highly organized, with the ability to manage multiple purchase orders, vendors, and deadlines simultaneously without losing track of details.
-
Thrives in a fast-paced environment where priorities shift regularly, approaching change with energy and a positive, can-do attitude rather than frustration.
-
Naturally curious and persistent, with a track record of tracking down the information needed to solve a problem, whether that means following up with a vendor, digging into a report, or asking the right person the right question.
-
Comfortable operating with a degree of ambiguity, using sound judgment to move things forward even when all the answers aren't immediately available.
-
Proactively seeks clarification when priorities or expectations are unclear, rather than guessing or waiting to be told.
-
Adaptable and flexible, able to pivot quickly when production schedules, vendor timelines, or business needs change.
-
Strong communicator, comfortable working cross-functionally with Supply Planning, Bottling, Finance, Warehouse, Production, Sales, and Marketing teams.
-
Detail-oriented with strong follow-through, ensuring purchase orders, vendor commitments, and inventory records stay accurate.
Preferred Qualifications
-
Experience in the wine, beverage, or food manufacturing industry.
-
Familiarity with MRP systems and demand planning concepts.
-
Purchasing or supply chain certification (CPSM, APICS/CSCP, or equivalent)
CULTURAL BEHAVIORS:
O’Neill team members are Forward Thinkers. Hard Working without Drama. Friendly Problem Solvers who work as One Team to Always Deliver.
PHYSICAL/MENTAL REQUIREMENTS:
While performing the duties of this job, the employee is frequently required to do the following:
-
Ability to sit or stand for extended periods while working at a desk or computer.
-
Ability to walk to and from the adjacent bottling production and/or shipping/receiving warehouse areas as needed.
-
Light lifting of up to 25-50 pounds may occasionally be required (samples, dry goods, materials).
-
Ability to maintain focus and concentration in a shared, open office environment with moderate ambient noise and/or background activity.
-
Ability to shift attention between tasks quickly and re-engage with focused work amid a moderately active workspace.
-
Strong auditory and visual attention to detail, including the ability to accurately read and process information on a computer screen for extended periods.
WORK ENVIRONMENT:
-
This role is based onsite at our Parlier, CA facility, working from a temperature-controlled Supply Planning office adjacent to our bottling production and shipping/receiving warehouse.
-
Noise levels in the office are moderate, with regular sounds from forklifts, nearby conversations, trucks, and the bottling line in operation.
-
This is a shared office environment with multiple team members working in close proximity.
California Pay Transparency Notice: This position is classified as non-exempt. The base compensation range for this role is $28 to $32/hour. Candidates are generally not hired at or near the maximum of the base compensation range. Final salary placement will depend on several factors, which may include the candidate’s qualifications, education, relevant experience, and alignment with current market data.
O’Neill Vintners & Distillers offers a competitive salary and a comprehensive benefits package to our full-time employees, including medical, dental, vision, and life insurance coverage; short- and long-term disability; a 401(k) with a company match; Paid Time Off; holidays; and more.
O’Neill Vintners & Distillers is an equal opportunity employer. All employment decisions, including hiring, promotion, discipline, and discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
All employees must pass a comprehensive background check and drug screen and adhere to all Company, Federal, and State Food Safety Regulations and Policies. This organization participates in E-Verify.
NOTICE TO THIRD PARTY AGENCIES
Please note that we do not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Services Agreement, we will not consider or agree to any payment of referral compensation or a recruiter fee. In the event that a recruiter or agency submits a resume or candidate without a previously signed agreement, we explicitly reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.
