Top 10 Helpdesk assistant Jobs in Santa Clara, Ca

Administrative Assistant
Random Math —Cupertino, CA
- $20 - $25 an hour
- 8 hour shift
- School experience
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Sr. Staff Specialist - Executive Assistant
Marvell —Santa Clara, CA
- $39 - $59 an hour
- Full-time
- Microsoft Excel
- Oracle
- Microsoft Outlook
- Employee stock purchase plan
1d
IT Support
ASUS Computer International —Fremont, CA
- $28.84 - $31.25 an hour
- Full-time
- ERP systems
- Mid-level
- Office
- AD&D insurance
- Health insurance
12d
Election Worker - Office Assistant (Extra Help, Seasonal)
County of San Mateo —San Mateo, CA
- From $24.91 an hour
- Overtime
- Microsoft Excel
- Ability to lift 50 pounds
- Driver's License
- Retirement plan
Early Childhood Education Associate Teacher
Bright Horizons —Palo Alto, CA
- $20.40 - $25.40 an hour
- Full-time
- School experience
- Classroom
- 18 years or older
- Paid holidays
- Disability insurance
Quick Apply
8d
Executive Travel & Global Events Manager
Marvell —Santa Clara, CA
- $113,650 - $170,200 a year
- Google Workspace
- Writing skills
- Contracts
- Employee stock purchase plan
Staff Systems Administrator
EarnIn —Mountain View, CA
- $221,900 - $271,200 a year
- Full-time
- Hybrid work
- Computer Science
- System design
- Office
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Early Childhood Associate Teacher
Bright Horizons —Foster City, CA
- $20.40 - $25.40 an hour
- Full-time
- School experience
- Classroom
- 18 years or older
- Disability insurance
- Health insurance
Quick Apply
Early Childhood Infant Associate Teacher
Bright Horizons —San Mateo, CA
- $20.40 - $25.40 an hour
- Full-time
- School experience
- Classroom
- 18 years or older
- Disability insurance
- Health insurance
Quick Apply

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Administrative Assistant

Random Math
Cupertino, CA

Quick Apply

Job Details

Part-time
$20 - $25 an hour

Qualifications

Microsoft Excel
Microsoft Outlook
Customer service
Spreadsheets
Writing skills
Basic math
Parent collaboration
Word embeddings
Documentation tools
Bachelor's degree
Attention to detail
Quality inspection
Parent communication in school administration
Email support

Full Job Description

About the Role

Random Math is looking for a dependable, organized, and detail-oriented Admin Assistant to support our weekend programs.

This role is primarily focused on administrative support, center operations, parent communication, and day-to-day coordination. The Admin Assistant will help ensure that classes run smoothly, schedules are followed, attendance is tracked accurately, and parents, students, coaches, and staff receive timely and professional support.

The ideal candidate is reliable, punctual, calm under pressure, comfortable managing details, and able to communicate clearly in a busy educational environment.

This is a weekend position. Full-day availability on both Saturday and Sunday is an essential function of the role

Key ResponsibilitiesAdministrative Support

Maintain accurate class schedules, attendance records, student information, and operational notes.
Assist with registration, enrollment, scheduling, class logistics, and parent follow-ups.
Prepare, update, and organize documents, spreadsheets, reports, and internal trackers.
Enter and maintain accurate data in internal systems.
Track pending items, follow-ups, and open issues to ensure timely completion.
Support general office and administrative tasks as needed.

Center Operations

Help prepare the center before classes begin.
Support student check-in, classroom readiness, attendance tracking, and parent coordination.
Monitor class start times and help ensure programs run according to schedule.
Assist with weekend classes, assessments, events, and special program logistics.
Coordinate with coaches and staff regarding classroom needs, schedule changes, student issues, and operational updates.
Escalate operational issues promptly to the appropriate manager.

Parent and Student Support

Serve as a professional point of contact for parents and students during operating hours.
Respond to routine parent questions regarding schedules, attendance, class logistics, and program information.
Communicate reminders, updates, and follow-up messages clearly and professionally.
Help resolve basic administrative and logistical questions.
Escalate complex parent concerns to management when needed.
Ensure families receive timely, accurate, and courteous support.

Staff Coordination

Coordinate with coaches, teaching assistants, and administrative staff to support smooth day-to-day operations.
Share schedule updates, attendance information, classroom needs, and operational reminders with the appropriate team members.
Support shift handovers by documenting important updates and unresolved issues.
Help improve internal workflows, communication practices, and administrative processes.

QualificationsRequired

Currently pursuing or completed an undergraduate degree in any discipline.
Strong administrative, organizational, and follow-up skills.
Excellent written and verbal communication skills.
High attention to detail and accuracy.
Ability to manage multiple tasks in a busy environment.
Dependable, punctual, and professional.
Comfortable interacting with parents, students, coaches, and staff.
Proficiency with Microsoft Office, especially Word, Excel, and Outlook.
Ability to learn new systems, software, and internal processes quickly.
Full-day availability on both Saturday and Sunday.

Preferred

Prior experience in administrative support, office coordination, customer service, school operations, or education-related environments.
Experience with scheduling, attendance tracking, CRM systems, helpdesk tools, or learning management systems.
Strong writing skills for parent communication and internal documentation.
Interest in education, academic programs, student services, or youth enrichment programs.

Work HoursWeekend Availability Required

Saturday: 8-hour shift; full-day availability required.
Sunday: 8-hour shift; full-day availability required.
Exact hours may vary depending on class schedules, assessments, and program needs.

Weekday Availability

Limited weekday evening hours may be required for follow-up communication, administrative updates, scheduling, and coordination.

Interview Process

Our hiring process is designed to evaluate administrative ability, communication skills, attention to detail, and judgment.

Written Assessment

Candidates will complete a short written assessment involving realistic administrative and parent communication scenarios. This assessment will evaluate clarity, tone, accuracy, organization, and problem-solving.

Personal Interview

Candidates who pass the written assessment will be invited for a one-on-one interview. The interview will focus on reliability, communication style, administrative judgment, ability to multitask, and fit with Random Math’s operating standards.

Why Join Random Math?

Play an important role in keeping programs organized, professional, and well-run.
Gain hands-on experience in administration, scheduling, parent support, and education operations.
Work in a collaborative academic environment that values professionalism, dependability, and initiative.
Support motivated students, families, coaches, and staff in a high-quality learning community.

Pay: $20.00 - $25.00 per hour

Work Location: In person

Quick Apply

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helpdesk assistant jobs in santa clara, ca

Administrative Assistant

Sr. Staff Specialist - Executive Assistant

IT Support

Election Worker - Office Assistant (Extra Help, Seasonal)

Early Childhood Education Associate Teacher

Executive Travel & Global Events Manager

Staff Systems Administrator

Early Childhood Associate Teacher

Early Childhood Infant Associate Teacher

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