Top 412 Assistant operations Jobs in Santa Clara Ca

Operations Assistant
Chrisp Company —Fremont, CA
- $23 - $25 an hour
- Overtime
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid training
- Paid holidays
Quick Apply
8d
Administrative Coordinator
Moldaw Residences —Palo Alto, CA
- $30 - $35 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Executive Assistant & Office Operations
MrBeast —San Mateo, CA
- $105,000 - $149,500 a year
- Office
- Travel
- Senior level
- Health savings account
- Paid holidays
Quick Apply
Finance Operations Assistant
Stanford University —Stanford, CA
- $87,529 - $95,000 a year
- Full-time
- Hybrid work
- Writing skills
- Office
- Residential
- Health insurance
- Tuition reimbursement
Administrative Assistant
Apple —Cupertino, CA
- $37.42 - $65.24 an hour
- Overnight shift
- Bachelor of Science
- Mid-level
- Office
- Employee stock purchase plan
- Health insurance
Administrative Assistant - Software Ops
Apple —Cupertino, CA
- $37.42 - $65.24 an hour
- 5 years
- Office
- Continuous improvement
- Employee stock purchase plan
- Health insurance
Administrative Coordinator - FT - Days -BHS - Aspire Program @ LG
El Camino Hospital —Los Gatos, CA
- $35.45 - $53.17 an hour
- 8 hour shift
- Microsoft Excel
- Medical office experience
- Mid-level
Quick Apply
1d
Executive Assistant – Global Operations
onsemi —San Jose, CA
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Office
10d
Operations Assistant
California Corporate Housing —San Jose, CA
- Full-time
- Office
- Bachelor's degree
- 1 year
Executive Assistant
Adobe —San Jose, CA
- $84,200 - $174,700 a year
- Full-time
- 7 years
- Microsoft Excel
- Bachelor's degree
9d
Operations and Project Assistant
Fenwick & West LLP —Silicon Valley, CA
- $84,000 - $120,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Health savings account
- Flexible spending account
Assistant Food and Beverage Operations Manager
Marriott International, Inc —Santa Clara, CA
- $31.73 - $38.46 an hour
- Full-time
- Mid-level
- Hotel
- High school diploma or GED
14d
Assistant Clinic Manager, Clerical
Lucile Packard Children's Hospital Stanford —Palo Alto, CA
- $43.56 - $56.63 an hour
- Full-time
- Mid-level
- Clinic
- Military encouraged
3d
Accounting Assistant (AP/AR & Accounting Operations)
MountIQ Technologies —San Jose, CA
- $25 - $31 an hour
- Full-time
- Office
- Finance
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
1d
Executive Assistant, AWS Industries, Strategic Accounts
Amazon Web Services, Inc. —Mountain View, CA
- $70,400 - $107,100 a year
- Full-time
- Writing skills
- Mid-level
- Office
- AD&D insurance
- Health insurance
Esports Operations Assistant
UNIVERSITY OF SILICON VALLEY —San Jose, CA
- $20 - $23 an hour
- Part-time
- Microsoft Excel
- Writing skills
- Office
Office Assistant (Front Desk & Office Operations)
Draco Natural Products Inc —San Jose, CA
- $20 - $25 an hour
- Part-time
- Office
- Bachelor's degree
- Data entry
Quick Apply
4d
Administrative and Operations Coordinator
Stanford University —Stanford, CA
- $39.20 - $45.56 an hour
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office
1d
Administrative Coordinator - Admin Ambulatory Care Specialty - Full Time
Stanford Health Care —Redwood City, CA
- $48.38 - $54.48 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
9d
Administrative and Financial Support Specialist
XS Jet —Santa Clara, CA
- $25 - $35 an hour
- Part-time
- Background check
- Google Workspace
- Mid-level
Quick Apply

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Operations Assistant

Chrisp Company
Fremont, CA

Quick Apply

Job Details

Full-time
$23 - $25 an hour
8 days ago

Benefits

Paid training
Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching

Qualifications

Microsoft Word
Microsoft Excel
Clear verbal communication
Microsoft Office
High school diploma or GED
Attention to detail
Patience
Computer skills
Time management

Full Job Description

Job Summary
Chrisp Company has provided highway improvement construction services for more than four decades. We are currently seeking a motivated and dependable Operations Assistant to join our team. This full-time role supports project coordination, scheduling, and communication between field operations and internal departments to help ensure projects are completed efficiently and accurately.

Position Summary

The Operations Apprentice works independently to assist with job planning, scheduling coordination, and operational support. This role helps ensure field teams receive timely information, equipment, and materials required for each project while maintaining accurate field data documentation and distribution communication throughout the project lifecycle.

Hours:

Monday - Friday
8:00 am - 5:00 pm (Flexible)

Overtime is occasional and only necessary when operational needs arise

Benefits:

Medical, Dental, and Vision coverage are fully Paid for the employee and dependents that are eligible

401k
401k match
Paid Time Off
Pay for Eligible Holidays
Paid Training
Opportunities for growth and knowledge

Responsibilities: Pre-Project Coordination

Verify that Superintendent assignments are correctly reflected on the project schedule.
Assist with administrative project preparation including: change orders, material lists, sign orders, material use documentation, permit requests, and submittals.
Review production quantities against contract specifications and submit additional work quantities to the estimating department for pricing.
Review contract documents to identify potential penalties or specification requirements and communicate them to Superintendents and scheduling staff.
Coordinate with general contractors to obtain project documentation, contract information, and anticipated work schedules.
Confirm that completed OPA work plans receive approval from the Superintendent, Project Preparation team, or Project Engineer.
Assist in obtaining or developing traffic control plans.
Prepare quantity takeoffs, jobsite maps, and daily project documentation when required.
Maintain records related to hotel accommodations and truck parking availability for field crews.
Review project plans to ensure work scopes are clear, practical, and logically organized.
Attend pre-construction or union coordination meetings as required.
Identify unique specifications or special project requirements and communicate them to the appropriate teams early in the process.

Active Project Support

Confirm the yard has finalized material lists so trucks can be loaded appropriately.
Communicate with scheduling staff regarding any changes to estimated project duration.
Coordinate material storage and handling for larger projects located near job sites.
Maintain daily communication with Foremen or Superintendents to track project progress and provide updates to scheduling.
Submit requests for extra work or pricing to the estimating department.
Forward change orders to the contract administration team.
Participate in weekly coordination meetings for private-sector projects when required.
Review daily timecards and material use sheets for accuracy, including subcontractor documentation.
Perform logic checks on submitted timecards and follow up when discrepancies arise.
Submit project quantities to the General Contractor’s Project Manager and obtain approval prior to billing.
Conduct jobsite visits when necessary to support field operations.
Perform additional operational support tasks as assigned.

Post-Project Review

Work with the Accounts Receivable department to help resolve outstanding billing or collection questions when necessary.
For projects exceeding $5,000 and above the expected markup percentage, collaborate with the Superintendent to evaluate budget variances and identify contributing factors.

Knowledge, Skills, and Experience

High school diploma or equivalent required; college coursework or degree is preferred.
Proficiency in Microsoft Office applications including Word, Excel, and Outlook; experience with Smartsheet is beneficial.
Strong written and verbal communication abilities.
Patient and professional when communicating with team members and external partners.
Highly detail-oriented with the ability to identify discrepancies or issues.
Ability to manage multiple tasks and prioritize responsibilities.
Effective time management and organizational skills.
Willingness to learn new processes and develop operational knowledge.
Self-motivated with a strong sense of accountability and work ethic.

Chrisp Company is seeking you If you have a strong work ethic, enjoy challenges, and want to be a part of a great company!

Equal Employment Opportunity

Chrisp Company is an equal opportunity employer and makes employment decisions on the basis of merit. Chrisp Company policy prohibits unlawful discrimination based on race, color, creed, sex, age, national origin and ancestry, religion, disability, veteran status, or any other consideration made unlawful by federal, state, or local laws. Chrisp Company's commitment to Equal Opportunity Employment applies to all persons involved in the operations of the Company and prohibits unlawful discrimination by any employee of Chrisp Company, including managers and co-workers.

Pay: $23.00 - $25.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Application Question(s):

We must conduct a DMV review as part of the hiring process. Is your driving record clean?
Do you have any prior experience working in a construction company?
Is there any other additional information you'd like us to take into consideration?

Work Location: In person

Quick Apply

Refine Your Search

assistant operations jobs in santa clara ca

Operations Assistant

Administrative Coordinator

Executive Assistant & Office Operations

Finance Operations Assistant

Administrative Assistant

Administrative Assistant - Software Ops

Administrative Coordinator - FT - Days -BHS - Aspire Program @ LG

Executive Assistant – Global Operations

Operations Assistant

Executive Assistant

Operations and Project Assistant

Assistant Food and Beverage Operations Manager

Assistant Clinic Manager, Clerical

Accounting Assistant (AP/AR & Accounting Operations)

Executive Assistant, AWS Industries, Strategic Accounts

Esports Operations Assistant

Office Assistant (Front Desk & Office Operations)

Administrative and Operations Coordinator

Administrative Coordinator - Admin Ambulatory Care Specialty - Full Time

Administrative and Financial Support Specialist

I want to receive the latest job alert for assistant operations in santa clara ca

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