Top 136 Office manager Jobs in Santa Clara Ca

Office Manager
Escuela Popular —San Jose, CA
- $74,481 - $91,078 a year
- Full-time
- Spanish
- CPR Certification
- English
Quick Apply
Office / Operations Manager
Drivers License Guide Company —Redwood City, CA
- $90,000 - $125,000 a year
- Full-time
- Customer service
- Mid-level
- Office
- Health insurance
Quick Apply
1d
HR Specialist & Office Manager
Denodo —Palo Alto, CA
- $90,000 - $110,000 a year
- Spanish
- Bachelor of Science
- English
Front Desk & Office Coordinator
Triumph —Mountain View, CA
- $29 - $36 an hour
- Full-time
- Background check
- Computer literacy
- Office
- Health insurance
- 401(k)
Office & Facilites Manager
E-Space —Saratoga, CA
- $90,000 - $115,000 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Paid time off
Office Administrator - Law Firm
Special Needs Law Group —San Jose, CA
- $30 - $35 an hour
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
4d
Business Office Manager ~ Senior Living Community
MorningStar Senior Management LLC —San Jose, CA
- $104,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Health savings account
- Dental insurance
Quick Apply
Office & People Operations Manager
Nectar Social —Palo Alto, CA
- $90,000 - $130,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Dental insurance
- Paid time off
14d
Office Manager
Gotion, Inc. —Fremont, CA
- $60,000 - $130,000 a year
- Microsoft Excel
- Microsoft Outlook
- Writing skills
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Office Manager for a mental health clinic job
Growing Minds Mental Health Services —Cupertino, CA
- $66,000 - $96,000 a year
- Full-time
- Mid-level
- Administrative experience
- Clinic
- Paid holidays
- Health insurance
Quick Apply
14d
Front Office Manager - FT
SAN JOSE SHERATON —San Jose, CA
- $88,000 - $100,000 a year
- Full-time
- Microsoft Excel
- English
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
2d
Business Office Manager
BAY AREA COMMUNITY HEALTH —San Jose, CA
- $43.46 - $50.38 an hour
- Research
- Office
- Organizational skills
Quick Apply
Office Manager
MASI Clinic San Jose —San Jose, CA
- $30 - $40 an hour
- Full-time
- Mid-level
- 3 years
- Clinic
- Paid holidays
- Health insurance
Quick Apply
Receptionist/Appointment Coordinator - Orthodontic Office
Shimizu Orthodontics —Sunnyvale, CA
- $28 - $32 an hour
- Full-time
- Dental office
- Word processing
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
2d
Administrative and Operations Coordinator
Stanford University —Stanford, CA
- $39.20 - $45.56 an hour
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office
1d
Front Office Coordinator
Los Gatos Comprehensive Women's Care —Los Gatos, CA
- $25 - $30 an hour
- Part-time
- Medical office experience
- Organizational skills
- In-person
- On-the-job training
- Employee discount
Quick Apply
Office Manager
Ascend —Foster City, CA
- $41 - $46 an hour
- Microsoft Outlook
- Customer service
- Mid-level
- Health insurance
- Vision insurance
Quick Apply
7d
Fulltime Construction Bookkeeper/Office Manager
G. Bortolotto & Company, Inc. —San Carlos, CA
- $95,000 - $125,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Mid-level
- Health insurance
- Paid time off
Quick Apply
10d
Executive Office Administrator
Stanford University —Stanford, CA
- $100,023 - $124,516 a year
- Full-time
- Hybrid work
- Writing skills
- Mid-level
- Office
Finance & Administrative Coordinator
SOCAT INC. —San Jose, CA
- $32 - $35 an hour
- Contract
- Google Workspace
- Mid-level
- Office
Quick Apply
2d

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Office Manager

Escuela Popular -
San Jose, CA

Quick Apply

Job Details

Full-time
$74,481 - $91,078 a year

Qualifications

Team leadership
Student database management
Data management
Conflict management
Productivity software
Community relationship building

Full Job Description

Under general direction, the Office Manager oversees the daily operations of Escuela Popular’s main office and administrative support functions. The Office Manager ensures efficient front office operations, exceptional customer service, accurate student records management, enrollment support, and effective administrative systems that support students, families, staff, and community members.

The Office Manager supervises front office personnel and serves as the primary coordinator for administrative operations, student registration support, records management, visitor services, communications, and office procedures. This position works closely with the Operations Director to ensure organizational effectiveness, customer service excellence, and operational efficiency.

Office Operations & Customer Service

Oversees daily operations of the main office and reception area.
Ensures a welcoming, professional, and customer-focused environment for students, families, staff, and visitors.
Develops and maintains office procedures and operational systems.
Coordinates front office coverage and staff schedules.
Addresses and resolves customer service concerns and escalates issues when appropriate.
Oversees incoming calls, visitors, mail distribution, and front office communications.

Administrative Leadership

Supervises and evaluates assigned administrative staff.
Provides training, coaching, and support to office personnel.
Assigns and monitors workload to ensure timely completion of tasks.
Develops systems to improve efficiency and service delivery.
Ensures compliance with school policies, procedures, and confidentiality requirements.

Student Enrollment & Registration Support

Oversees front-end enrollment and registration processes.
Ensures enrollment documentation is complete and accurate.
Supports student recruitment and enrollment efforts in collaboration with the Operations Director.
Monitors enrollment inquiries and application processing timelines.
Assists with student orientation and onboarding activities.

Records Management & Data Integrity

Oversees maintenance of student cumulative records and administrative files.
Ensures accurate recordkeeping and compliance with student records requirements.
Monitors office systems for data accuracy and completeness.
Supports audits, compliance reviews, and records requests.

Administrative Support Services

Coordinates office calendars, meetings, and events.
Oversees preparation of reports, correspondence, and administrative documents.
Maintains office supply inventories and equipment needs.
Coordinates facility use requests and administrative logistics.
Supports school-wide events, meetings, and community activities.

Communication & Community Relations

Serves as a primary contact for students, families, and community members.
Assists with school communications, announcements, and outreach efforts.
Maintains positive relationships with families and stakeholders.
Supports efforts to promote school programs and services.

Other

Supports school initiatives for a safe and healthy environment.
Attends school events, community gatherings, and professional development sessions as approved by a supervisor.
Participates in mandatory staff meetings.
Checks and responds to work emails daily during work hours to stay informed of important updates and communications.
May require travel or remote work with supervisor's approval.
Performs other duties as assigned.

Requirements

REQUIRED EDUCATION, EXPERIENCE, AND TRAINING

Any combination of experience and training that would likely provide the required knowledge, skills, and abilities is qualifying.

Bachelor of Arts Degree in Business Administration, Education or related field from an accredited institution.(Highly Preferred)
Associate Degree or in progress in Business Administration, Office Management or related field from an accredited institution.(Required)
CPR Certification. (Highly Preferred)
Minimum of three (3) years in of increasingly responsible administrative office experience. (Required)
Minimum of two (2) years in supervising administrative staff. (Highly Preferred)
Bilingual in English and Spanish. (Highly Preferred)

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

Applicable laws, rules, and regulations related to the position.
School policies, procedures, and compliance standards.
Time management with proven ability to meet deadlines.
Problem-solving, critical thinking, and conflict resolution skills.
Strong written and interpersonal communication skills, both written and oral, with excellent verbal and written communication skills.
Data management, including Microsoft Office, Google Suite, and school databases.
Management, organizational, and people leadership skills.

Quick Apply

Refine Your Search

office manager jobs in santa clara ca

Office Manager

Office / Operations Manager

HR Specialist & Office Manager

Front Desk & Office Coordinator

Office & Facilites Manager

Office Administrator - Law Firm

Business Office Manager ~ Senior Living Community

Office & People Operations Manager

Office Manager

Office Manager for a mental health clinic job

Front Office Manager - FT

Business Office Manager

Office Manager

Receptionist/Appointment Coordinator - Orthodontic Office

Administrative and Operations Coordinator

Front Office Coordinator

Office Manager

Fulltime Construction Bookkeeper/Office Manager

Executive Office Administrator

Finance & Administrative Coordinator

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