Top 169 Front desk coordinator Jobs in Santa Monica Ca

Receptionist/Office Services Coordinator
Wilshire Advisors LLC —Santa Monica, CA
- $26 - $29 an hour
- Full-time
- Office
- Organizational skills
- SharePoint
- Health insurance
- Dental insurance
Quick Apply
Medical Office Receptionist
Pacific Coast Psychiatric Associates, Inc. —Santa Monica, CA
- $21.00 - $23.50 an hour
- Full-time
- HIPAA
- In-person
- 1 year
- Paid parental leave
- AD&D insurance
Quick Apply
7d
Front Office Lead & Patient Coordinator
David K. Isaacs, M.D. Inc —Beverly Hills, CA
- $26 - $34 an hour
- Full-time
- Background check
- Private practice
- Mid-level
- Paid time off
Quick Apply
1d
Med Spa Receptionist
Beverly Hills Beauty and Aesthetics —Agoura Hills, CA
- $22 - $23 an hour
- 8 hour shift
- Hybrid work
- Background check
- Driving
- Front desk
- Parental leave
- Employee discount
Quick Apply
EXPERIENCED DENTAL OFFICE SCHEDULER TREATMENT COORDINATOR
Van Nuys Dental —Van Nuys, CA
- $24 - $27 an hour
- Full-time
- Spanish
- Dental office
- HIPAA
- Health insurance
- Paid time off
Quick Apply
11d
Front Desk Coordinator
Dentex Dental Specialty Group —Culver City, CA
- $17 - $28 an hour
- Part-time
- Background check
- Dental office
- English
- Paid training
- Dental insurance
Quick Apply
Dental Treatment Coordinator and Front Office Specialist
Precision Periodontal and Implant Center —El Segundo, CA
- $26.31 - $35.00 an hour
- Part-time
- Bilingual
- Dental office
- Microsoft Excel
- Free parking
- Employee discount
Quick Apply
Front Desk Patient Coordinator
PROSURGICAL INC. —Glendale, CA
- From $21 an hour
- Full-time
- Bilingual
- Surgery
- Customer service
Quick Apply
Receptionist/Administrative Assistant
Lavida Women —Beverly Hills, CA
- $25.00 - $30.04 an hour
- Full-time
- Private practice
- HIPAA
- Mid-level
- Health insurance
- Paid time off
Quick Apply
4d
Front Desk Assistant/Patient Coordinator
Applegate Chiropractic —Beverly Hills, CA
- $27 - $30 an hour
- Full-time
- Microsoft Excel
- Office
- Microsoft Office
- Paid holidays
- Paid time off
Quick Apply
6d
Front Desk / Patient Care Coordinator
Facial Plastic Surgeon —Beverly Hills, CA
- $25 - $28 an hour
- Part-time
- Background check
- Merchandising
- Mid-level
- Free parking
- Paid training
Quick Apply
6d
Member Services & Communications Coordinator
Altadena Town & Country Club —Altadena, CA
- $32 - $36 an hour
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Office Coordinator
Northwood Space —Los Angeles, CA
- $26 - $40 an hour
- Extended hours
- Office
- Bachelor's degree
- Organizational skills
- Paid holidays
- Health insurance
13d
Front Desk Coordinator - Part Time with Benefits
RestorixHealth —Los Angeles, CA
- $25 - $35 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Hospital
- Health savings account
- AD&D insurance
Quick Apply
Member Service Representative
Santa Monica Family YMCA —Santa Monica, CA
- From $18.47 an hour
- Part-time
- 18 years or older
- Computer literacy
- Basic math
- Paid sick time
Quick Apply
Patient Coordinator
California Skin Institute Management LLC —Torrance, CA
- $21 - $22 an hour
- Full-time
- Microsoft Word
- Private practice
- Microsoft Excel
- Health insurance
- 401(k)
Quick Apply
Receptionist / Front Desk Coordinator
Levin & Nalbandyan, LLP —Los Angeles, CA
- $0 a year
- Full-time
- Computer literacy
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Front Desk Administrative and Social Media Coordinator
Luxe Injectables Lounge —Culver City, CA
- $20 - $25 an hour
- Part-time
- Cleaning
- In-person
- Communication skills
- 401(k)
Quick Apply
7d
Front Desk Coordinator
MicroArt Semi Permanent Makeup —Los Angeles, CA
- Email
- Microsoft Outlook
- 2 years
- Communication skills
Scheduling Coordinator
Greatjobs —Beverly Hills, CA
- $25.76 - $31.02 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Outlook
- Health insurance
- Paid time off
Quick Apply
7d

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Receptionist/Office Services Coordinator

Wilshire Advisors LLC -
Santa Monica, CA

Quick Apply

Job Details

Full-time
$26 - $29 an hour

Benefits

Health insurance
Dental insurance
Happy hour
Paid time off
Vision insurance
401(k) matching

Qualifications

Vendor relationship building

Full Job Description

Company Description

As part of the Wilshire family, you can rest assured that every day you are contributing to an organization that is helping investors improve their financial outcomes. For more than 50 years, Wilshire has been dedicated to providing customized portfolio solutions grounded in research and powered by next generation technologies.

Wilshire advises on over $1 trillion in assets for some of the world’s largest and most sophisticated institutional investors and is headquartered in the United States with offices worldwide.

Job Description

The Office Services Coordinator is responsible for ensuring smooth daily operations in front desk management, guest services, office administration, event planning, and vendor relationships. This role serves as the primary point of contact for visitors, vendors, and internal teams, delivering excellent service and maintaining an organized, welcoming environment. This is an on-site role based in the Santa Monica office. The schedule is Monday–Friday, 8:00 AM–5:00 PM (inclusive of a lunch break).

What You'll Do:

Front Desk & Guest Services

Manage main phone line:
- Answer calls
- Transfer to voicemail
- Verify email addresses
Coordinate guest access through Symmetry
Communicate with employees for in-person or virtual attendance
Greet guests:
- Assist with sign-in
- Offer beverages
- Provide Wi-Fi access
- Assist with luggage storage
- Parking validation upon arrival and departure
Serve as the face of Wilshire by being positive, friendly, and professional

Start of the day

Preparing breakfast and snack stations
Start the coffee machines
Maintaining cleanliness
Unload the dishwasher
Load dirty cups left after hours

Mail & Package Management

Collect and sort mail as needed
- Log packages
- Notify recipients
- Maintain compliance documentation for gifts
Scan and upload the package and guest logs to SharePoint
Handle FedEx shipping and label creation

Meeting & Event Support

Book and prepare conference rooms
- Set up the boardroom for major meetings with refreshments
Communicate with meeting organizers to address special requests and resolve technical issues
In coordination with HR, plan and host Santa Monica office events
- Holiday parties
- Team activities
- Happy hours
- Food drives
- Other events

Vendor & Food Coordination

Coordinate vendor access and compliance (Certificate of Insurance)
Serve as the primary vendor contact
Guide vendors onsite and update relevant stakeholders
Manage pantry restocking and vending machine service
Ensure proper presentation and timely communication
Upload receipts to SharePoint and compile a monthly PDF for finance submission

Office Administration

Serve as the primary contact for office announcements and administrative inquiries
- Santa Monica
Manage business card orders
- Proofing
- Invoicing
- Maintain a reorder spreadsheet
Coordinate swag and merchandise with vendors and prepare pricing presentations
Submit PO requests
Notify building security of special events
Submit maintenance requests

Office Maintenance & Supplies

Maintain pantry and beverage inventory; restock kitchen and boardroom
Organize office spaces
Manage air purifier filter replacements
Unbox snack shipments and keep the pantry organized
Overseeing cleanliness, safety, and maintenance of the front desk, lobby, common spaces, and conference rooms

Transportation Coordination

Serve as Employee Transportation Coordinator
- Collaborate with consultants for yearly city reporting

Technology & Security

Coordinate Miles IT on-site tech support for conference room equipment
Assist Miles IT, when needed, with laptop setups
Prepare laptops for shipment
Manage access badges, as needed
- Santa Monica
- Create new suite badges
- Request new building badges
Request new parking badges

Parking & Validations

Manage monthly parking agreements
Track and purchase validations for local structures

Recruitment Support

Ship the welcome merchandise to new hires
Assist with interview scheduling
Assist with new hire meeting scheduling
Support internship program candidate screening and gift purchases

End-of-Day Closing

Clean the kitchen
Restock supplies
Run the coffee machine cleaning cycle
Start the dishwasher
Reload the snack baskets

Other

Other duties as assigned

Qualifications

Strong organizational and multitasking skills
Excellent communication and interpersonal abilities
Excellent verbal and written communication skills
Proficiency in Microsoft Office Suite and SharePoint
Experience in event planning and vendor coordination preferred
1+ year of previous experience as a receptionist in a professional environment
Financial services industry experience is a plus
Ability to be punctual and maintain a satisfactory attendance record
Excellent organizational skills; detail-oriented with the ability to work under pressure
Ability to multitask and handle multiple incoming calls and guest check-ins
Ability to maintain confidentiality and handle sensitive information
Comfortable interacting with high-level business individuals

Additional Information

This position will work on-site out of our Santa Monica office
We offer a comprehensive benefits package including a collaborative work environment, generous PTO, 401(k) match, affordable & comprehensive medical/dental/vision insurance, CFA and other professional membership reimbursement, and more.

The pay range for this position is $26-$29/hour. However, base pay will be determined on an individual basis considering various factors, including location, qualifications, skills, and experience. The total compensation package includes a full range of health and financial benefit offerings, which will be provided in conjunction with an offer of employment.

Visit www.wilshire.com for additional company information.

Wilshire is an SEC registered investment adviser and required to track certain political contributions under Rule 206(4)-5. As such, you may be required to disclose your prior political contributions.

We are an equal opportunity employer, which means we afford equal employment opportunity to all individuals regardless of race/ethnicity, creed, color, religion, sex (including gender and gender identity), national origin, ancestry, age, marital status, veteran status, citizenship status, disability, medical condition (as defined by California Government Code section 12926), or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment. In addition, Wilshire adheres to the equal employment opportunity requirements of all states and localities in which it does business. We are completely committed to these principles not only because of the various laws which address these subjects, but because it is the right thing to do for our employees and clients to thrive.

If you have a disability, and require reasonable accommodations in the application process, contact Human Resources at [email protected] or 310-584-6011.

Quick Apply

Refine Your Search

front desk coordinator jobs in santa monica ca

Receptionist/Office Services Coordinator

Medical Office Receptionist

Front Office Lead & Patient Coordinator

Med Spa Receptionist

EXPERIENCED DENTAL OFFICE SCHEDULER TREATMENT COORDINATOR

Front Desk Coordinator

Dental Treatment Coordinator and Front Office Specialist

Front Desk Patient Coordinator

Receptionist/Administrative Assistant

Front Desk Assistant/Patient Coordinator

Front Desk / Patient Care Coordinator

Member Services & Communications Coordinator

Office Coordinator

Front Desk Coordinator - Part Time with Benefits

Member Service Representative

Patient Coordinator

Receptionist / Front Desk Coordinator

Front Desk Administrative and Social Media Coordinator

Front Desk Coordinator

Scheduling Coordinator

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