JOB TITLE: Community Violence Prevention Program Manager
STATUS: Full-time, Permanent
FLSA: Exempt
REPORTS TO: Housing Director and/or Deputy Director
SUPERVISES: Supervisory Responsibilities
WORKING HOURS:
The Program Manager is an exempt position that serves as a key member of the leadership team that will support the Community Violence Prevention Program through staff supervision and development, program management, fiscal oversight of program budgets, policy initiatives, community outreach and engagement, and input on future program development and strategic planning. This position has regular business hours but may require work in early mornings, evenings, and weekends. May be required to perform after-hours services as needed or some evening/weekend work.
SUMMARY:
The Program Manager is responsible for maintaining a learning environment focused on recruiting, developing, and retaining a quality team. This position requires someone who is highly organized to ensure daily operational tasks are completed and compliance is maintained while simultaneously fostering a learning environment for their team that leads to long-term employee retention. The position serves as a community liaison who can strengthen community engagement through coalition efforts, cultural resources and prevention, and community events and education. Lastly, the program manager will work closely with the leadership team to ensure the overall well-being and safety of clients. This position oversees Community Violence Prevention Program and funding sources through but not limited to Murdered Missing Indigenous Peoples Grant, Bureau of Indian Affairs Self-Governance, Violence Against Women Act, Department of Justice, Family Violence Prevention and Services Act, Tribal Homeless Housing Assistance Program, Native American Housing Assistance and Self Determination Act of 1996 (NAHASDA), and other grants and funds that may be utilized. Ensure compliance with funding regulations, Dry Creek Rancheria housing policies, and other program requirements. Compile reports as required for funding entities and governance reporting systems.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Program Management and Oversight
1. Oversee program to ensure that programmatic activities and work plans are carried out in a timely, high-quality and coordinated manner.
2. Oversee the coordination, integration, and delivery of all programmatic and community services, promoting collaborative relationships between departments and ensuring that expectations of funders, partners, constituents, clients and other stakeholders are consistently met.
3. Support and mentor team members including individual professional development plans.
4. Ensure compliance with all local, tribe, state, federal rules, regulations and policies.
5. Ensure that all program activities operate consistently and ethically within the mission.
6. Provide staff with tools to maintain safety and remain receptive to staff needs around community safety.
7. Assist with the 24-hour on-call system; 24/7 crisis line and crisis response for those enrolled in the program.
8. Create and support a high performing culture among team members that is aligned with being a learning environment and one of inclusion.
9. Promote professional demeanor, presentation, and appearance with all staff.
10. Keep department leadership informed of emergencies or critical incidents.
Communication & Strategic Planning
1. Work with leadership team to develop multi-year project and partnership work plans and oversee implementation.
2. Represents on community task forces, speaking engagements, conferences, and training that further the mission.
3. Assist in creating annual and quarterly reports, and funder reports.
4. Work closely with the Director and entire leadership team to develop long-term strategies for the Department including development of new proposals, integration of future funding and programmatic opportunities, implementation of the strategic plan.
5. Create development proposals and submit for funding from a variety of sources (i.e. grants, foundations, donors, contracts).
6. Help organize and manage logistics for special events and meetings, including taking notes.
7. Develop formal relationships between agencies, schools, contractors, or community organizations to support project goals. This also includes formal relationships with state, local, or federal agencies and tribal law enforcement, including but not limited to, tribal councils, tribal police, and tribal courts, to improve cooperation and communication on jurisdictional issues.
8. Educate schools, law enforcement, and tribal systems on the signs of human trafficking, exploitation, & abuse
9. Host the Indigenous Regional MMIP Coalition
10. Develop a culturally based outreach and awareness campaign
11. Provide coordination between Emergency Responders (police, firefighters, EMT, child welfare, health systems) to address human trafficking, exploitation, & violence towards indigenous people.
12. Provide oversight for behavioral health & crisis interventions.
13. Organize community healing activities.
14. Organize and provide oversight for traditional healing services.
15. Develop culturally centered interventions.
Quality Assurance & Quality Control
1. Coordinate and analyze outcomes to inform programmatic decisions.
2. Participate in and summarize interviews with various stakeholders.
3. Keep up to date on relevant news, literature, and legislative processes related to American Indian policy initiatives.
4. Ensure and report program qualitative and quantitative goals and outcomes, supporting findings with objective data including statistics, research, and objective evaluation tools.
5. Complete all data analytics and statistics to report to funders and leadership.
Financial and Administrative
1. Provide support and oversight into grant administration, reporting and finances for respective programs.
2. Participate in budget development process and maintain a high level of fiscal responsibility in management of programmatic budget.
3. Ensure that appropriate data is collected and maintained for grant funding reports and that reports are submitted in a timely manner.
4. Determine staffing plans to achieve program goals and objectives and participate in hiring decisions for new program staff.
SUPERVISORY RESPONSIBILITIES:
Supervisory responsibilities are required. This position oversees program staff and volunteer network.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required.
1. Masters Degree in Social Work, Sociology, Criminal Justice, Tribal Administration, Grant Management, Human Services or related field is preferred, Bachelor degree is required.
2. At least five years of relevant experience and a demonstrated track record in administrative management of similar programs and/or organizations, with at least three years of professional supervisory / community organizing experience is required.
3. Extensive experience with grants management and government funding is required.
4. Honesty, accountability and transparency with a commitment to social justice.
5. Exemplary interpersonal skills: ability to collaborate effectively with culturally diverse staff with demonstrated poise, tact, integrity, and professionalism.
6. Ability to assess priorities and manage a variety of competing priorities in a time-sensitive environment and to meet deadlines with attention to detail and quality.
7. Computer skills, including Microsoft office suite, data management systems, and grant management software.
8. Ability to work well as part of a multidisciplinary team.
9. Demonstrated intellectual independence and initiative and willingness to learn new skills.
10. Excellent organizational skills: ability to manage complex projects from creation to completion, plan and prioritize multiple deliverables, and coordinate teams to meet deadlines.
11. Extensive knowledge and experience working with Native American communities, culture, customs and cultural law.
TRIBAL AND INDIAN PREFERENCE
Pursuant to the Indian Self-Determination and Education Assistance Act (25 U.S.C. § 450e (b)), the Dry Creek Rancheria applies the policy of “Tribal and Indian Preference” when filling vacancies. Tribal and Indian Preference shall be given to qualified applicants who are enrolled members of a federally recognized Indian tribe or band. The Dry Creek Rancheria reserves the right to require applicants claiming to be American Indian or Alaskan Native a copy of their Certificate of Tribal Enrollment or Certificate of Degree of Indian or Alaska Native Blood (CDIB) card.
EDUCATION:
1. Masters Degree in Social Work, Sociology, Criminal Justice, Tribal Administration, Grant Management, Human Services or related field is preferred, Bachelor degree is required; or ten years of equivalent professional work experience with 5 years of professional management experience in related field may be considered in-lieu of formal education.
LANGUAGE SKILLS:
1. Must be able to read, write, speak and understand English.
2. Excellent oral and written communication skills are essential to the successful conduct of this position.
3. Ability to write accurate, grammatically correct, polished reports and business correspondence.
4. Must be able to speak with the public professionally.
MATHEMATICAL SKILLS:
1. Must have basic math skills (ability to add, subtract, multiply, and divide).
REASONING ABILITY:
1. Ability to define problems, collect data, establish facts, and draw valid conclusions.
2. Ability to interpret various instructions furnished in written, oral, diagram, or schedule form.
3. Ability to process detailed work and requests for information or assistance promptly.
4. Ability to apply regulatory and procedure doctrine, concepts, and policy to practical situations.
LICENSES, CERTIFICATES, REGISTRATIONS:
1. Must be able to obtain and hold a valid California Driver’s License with a clean driving record and be insurable under the Tribe’s insurance policy.
PHYSICAL DEMANDS:
1. Must be able to sit or stand for extended periods.
2. Must be able to lift and carry up to twenty-five (25) pounds.
3. Must be able to respond to visual and aural cues.
WORK ENVIRONMENT:
The work environment characteristics described here represent those an employee may encounter while performing the essential functions of this job.
1. This is a fast-paced, highly diverse work environment, and the position requires the ability to remain flexible and get along with all personality types.
2. Must be able to manage several priorities simultaneously and meet deadlines.
3. Must be able to respond calmly to customer concerns and questions.
Dry Creek Rancheria Housing Department, in conjunction with Human Resources, reserves the right to make changes to this job description at any time.
A PRE-EMPLOYMENT DRUG TEST, FINGERPRINTING, AND BACKGROUND CHECK IS REQUIRED.
Required
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Bachelors or better in Sociology
Preferred
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Masters or better in Sociology or related field
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
