Top 113 Administrative assistant Jobs in Sarasota County Fl

Administrative Services Specialist - Public Works
North Port, FL —North Port, FL
- $48,121.01 - $76,993.49 a year
- Full-time
- English
- Mid-level
- Office
- Paid holidays
- Disability insurance
4d
Administrative Assistant III
Sarasota County Schools —Sarasota County, FL
- 5 years
- Writing skills
- Mid-level
19h
ADMINISTRATIVE ASSISTANT II - 41500306
The State of Florida —Sarasota, FL
- $44,000 - $46,000 a year
- Background check
- English
- Mid-level
- Paid holidays
- Health insurance
Public Utilities Administrative Specialist
Sarasota County Government —Sarasota County, FL
- From $22.94 an hour
- Full-time
- Pass drug screening
- Research
- Mid-level
- Wellness program
- Paid holidays
Administrative Assistant
Charlotte County Public Schools —Port Charlotte, FL
- $18.50 an hour
- Full-time
- Background check
- Computer literacy
- Pass drug screening
1d
Administrative Assistant
CAMELOT COMMUNITY CARE INC —Port Charlotte, FL
- $20.41 an hour
- Full-time
- Background check
- Office
- High school diploma or GED
- Continuing education credits
- Paid holidays
2d
Claims Administrative Support Specialist
Progressive —Sarasota, FL
- $19.61 - $20.96 an hour
- Monday to Friday
- Office
- Administrative experience
- High school diploma or GED
- Health savings account
- Disability insurance
Part-Time Administrative Coordinator
Castle Concierge —Sarasota, FL
- $18 - $25 an hour
- Part-time
- Hybrid work
- Office
- Residential
- QuickBooks
- Flexible schedule
- Referral program
Quick Apply
2d
Administrative Assistant I (Charlotte County)
THE 20TH JUDICIAL CIRCUIT OF FLORIDA —Punta Gorda, FL
- $37,575.60 a year
- Microsoft Outlook
- Computer literacy
- Basic math
2d
Administrative Specialist II
Sarasota County Government —Sarasota County, FL
- From $22.94 an hour
- Full-time
- Background check
- Pass drug screening
- Mid-level
- Wellness program
- Paid holidays
Administrative Assistant
Westminster Communities of Florida —Sarasota, FL
- Full-time
- Background check
- Word processing
- Office
Quick Apply
Administrative Assistant
Pinnacle Community Association Management —Sarasota, FL
- From $25 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid time off
Quick Apply
8d
Administrative Assistant - Property Management
Benderson Development Company, LLC —Sarasota, FL
- Microsoft Excel
- Mid-level
- Office
Quick Apply
Executive Assistant to Healthcare Foundation President
Sarasota Memorial Health Care System —Sarasota, FL
- Full-time
- Background check
- Computer literacy
- Research
Administrative Assistant
Troon —Bradenton, FL
- $21 an hour
- Full-time
- Microsoft Excel
- Writing skills
- English
- Health insurance
- Dental insurance
Quick Apply
Human Resources Assistant Full Time Days
Lakewood Ranch Medical Center —Bradenton, FL
- Full-time
- Acute care
- Spanish
- Surgery
- Health insurance
- Dental insurance
5d
Administrative Clerk
North Port Behavioral Health —North Port, FL
- Full-time
- Office
- High school diploma or GED
- Entry level
Administrative Assistant I
Universal Engineering Sciences —Sarasota, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
2d
Administrative Assistant, HWC
New College of Florida —Sarasota, FL
- $46,000 a year
- Full-time
- Mid-level
- University
- US work authorization
Administrative Assistant
A2 Group, Inc. —Port Charlotte, FL
- 8 hour shift
- Microsoft Outlook
- 5 years
- Office
- Health savings account
- Health insurance

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Administrative Services Specialist - Public Works

North Port, FL -
North Port, FL

Apply Now

Job Details

Full-time
$48,121.01 - $76,993.49 a year
4 days ago

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Tuition reimbursement
Bereavement leave
Life insurance
Retirement plan
Pet insurance

Qualifications

Computer operation
Customer communication
Copy machines
Class E
Typing

Full Job Description

General Description

Highly responsible, confidential administrative/secretarial support for the Director. Extensive public contact work requiring independent judgement, initiative and discretion; based upon knowledge of administrative policies and functions of the department/division, relieving the Director of routine administrative details. Work is performed under the direction of the Director.

Essential Job Functions

Plans, initiates and carries to completion executive level administrative support in the assigned Department, its Director and Managers.
Handles sensitive and privileged information.
Relays instructions on behalf of the Director to department managers and follows up on staff assignments.
Acts on direct instructions from the Director and provides follow up reports, verbally or written, on a timely basis.
Maintains control of records of incoming correspondence and action documents and follows up on work in progress to ensure timely reply or action.
Transmits policies, directives, instructions, and general orders to appropriate personnel, as directed by the Director.
Composes and prepares letters and memorandums as directed.
Prepares reports, Commission agenda items, meeting minutes and presentation.
Reviews outgoing correspondence/reports being submitted for the Director's signature or approval for proper format, grammar, punctuation and consistency with procedural standards.
Reviews and processes attendance sheets for direct reports to the Director.
Handles complaints from citizens or refers to appropriate Division for attention.
Uses independent judgement in communicating with internal and external customers.
Arranges meetings, schedules appointments and maintains appointment calendar of scheduled meetings or events, and apprises Director of same.
Provide Director with appropriate background information or files relative to scheduled meetings.
Accesses, inputs and retrieves information from a computer.
Review correspondence files at the end of each calendar year, referring files to storage or other departments for retention, with Director's approval.
Responsible for managing the American Public Works Association (APWA) self-accreditation process.
Works closely with the Director in revising, editing and distribution of policies and procedures to meet all the standards for reaccreditation.
Works closely with management staff to adhere to the Mid-Term Report and reaccreditation timeline for preparation of documentation for APWA site visits.
May provide lead to Department support staff.

(These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other related duties as assigned, including City-directed work assignments in the event of a declared emergency.)

Knowledge/Skills/Abilities

Thorough knowledge of administrative principles and practices; modern office practices; business English, spelling, punctuation and business arithmetic, overall operations and functions and scope of department to ensure accuracy of work product.

Ability to utilize problem solving techniques; make decisions recognizing established precedents, departmental policies, procedures and administrative direction, using resourcefulness and tact in resolving problems, determine work priorities, assignments and ensure task completion.
Ability to deal with the public and city personnel tactfully and courteously; establish and maintain effective working relationships with other employees and the public.
Must be efficient, reliable, responsible, trustworthy and capable of exercising independent judgement in evaluating situations and making decisions without supervision.
Ability to handle sensitive information and maintain confidentiality.
Ability to work with considerable independence; capable of withstanding pressure and completing job assignments within a limited period.
Considerable skill in administrative office management procedures and duties; be skilled in the operation and care of a computer, FAX machine, copy machines and other assigned office equipment.
Must be capable of typing 60 words per minute
Ability to plan, coordinate and produce required documentation to maintain accreditation for the department.

Education, Experience, Licenses and Certifications

Education and Experience:

High School Diploma from an accredited high school or possession of an acceptable equivalency diploma is preferred, supplemented by college-level and field-related courses.
Five (5) years office management or progressively responsible administrative work.

(A comparable amount of training, education and/or experience may be substituted for the above qualifications.)

Licenses and Certifications:

Must possess a valid State of Florida Class E Driver's License by date of hire.

Emergency Response Responsibility

Every City employee has emergency response responsibilities, though not every position will require routine assignments during an emergency event. All employees are subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the employee's official job description. Assignments in support of emergency operations may be extensive in nature, with little advance notice, and may require employees to relocate to emergency sites with physically and operationally challenging conditions.

Vets Preference Statement

The City of Nort Port, FL is an Affirmative Action/ADA/Veterans’ Preference and Equal Opportunity Employer. Women, Minorities, and Persons with Disabilities are Encouraged to Apply.

All benefits are effective the 1st of the month following 30 days.

Aetna – Health Insurance

The City offers eligible employees the choice of 2 Open Access In Network plans and 1 Open Access PPO Plan. Premiums and co-pays are dependent upon your plan choice.

Cigna Dental– Dental Insurance

The City's dental plan is a PPO plan providing eligible employees with in network or out of network options. You are entitled to two (2) preventive care treatments per calendar year (6 months apart). There is a $1,500 lifetime maximum for Orthodontia (children up to age 19). Premiums will depend on which tier you choose.

EyeMed Vision Care – Vision Insurance

The City's vision plan allows eligible employees to stay in network or go out of network. Your co-pays will vary depending on the network you use. You are entitled to an exam, frames and lenses once every 12 months.

Cigna Life - Life, Voluntary Life, Dependent Life Insurance

The City offers eligible employees a basic term life insurance benefit equal to their annual salary up to a $75,000 maximum at no charge. You can purchase additional voluntary life insurance for yourself and your dependents.

Cigna – Short Term Disability

The City provides short term disability coverage to all eligible employees at no cost to the employee. This coverage is used in the event of an accident or illness outside of work. The plan pays 66.67% of your weekly salary up to a maximum of $1,000. Benefits begin on the 31st day of your disability. The City offers a buy-up to the Short Term Disability Benefit with a 7 day wait period.

E-Flex – Flexible Spending Account

A flexible spending account helps you pay out-of-pocket medical, dental, eye care, daycare and other expenses, with tax deferred money deducted from your paycheck each payroll. The maximum annual election is $2,500.00. Over-the-counter medications must be accompanied by a doctor's prescription although other medical supplies will still be eligible for reimbursement. This is a voluntary benefit.

Trustmark– Supplemental Polices

Trustmark Insurance Company offers voluntary supplemental Critical Illness/Cancer, Accident and Universal Life policies which are paid for by the employee.

LifeLock Benefit Solutions

Protect your personal information and defend against attacks with 24/7, proactive identity theft protection from LifeLock. This is an employee paid voluntary program.

ICMA-RC - Deferred Compensation Plans

The City offers eligible employees the opportunity to enroll in a deferred retirement plan. The money that is deducted from your paycheck each payroll is put into this account and is tax deferred at the end of the year. One-on-one meetings with each company are held quarterly so employees can speak with the representative confidentially on preparing for their retirement. This is a voluntary program.

Florida Retirement System – FRS

Eligible employees are enrolled in the Florida Retirement System with an 8 year vesting period. Employees contribute 3% of their gross earnings per payroll which is subject to change with the IRS.

Cigna – Employee Assistance Program

The City offers this program to all employees. This is a confidential counseling program for employees and their families. The City pays for 3 visits and if you choose to continue, you would use the specialist co-pay on your insurance plan. Counseling can include stress, alcoholism, family problems, marriage difficulties, financial trouble, depression, work/life and more.

VPI - Veterinary Pet Insurance

The City offers Pet Insurance as a voluntary benefit. This benefit is not payroll deducted.

Florida Prepaid College Board

Employees are eligible to enroll in college savings programs as well as 529 plans.

Educational Assistance Program

Employees are eligible for job-related or degree required educational assistance reimbursement up to $2,500 per fiscal year (subject to the availability of funds).

Paid Holidays

The City observes 13 paid holidays per year.

Sick Leave and Annual Leave

Full time employees accrue eight (8) hours per month starting on the first day of employment. Accruals and usage will appear on your pay stub each payroll. Full time employees accrue annual leave (vacation) bi-weekly, based on years of service.

Sick Leave Incentive

Employees receive an incentive of up to four (4) days per calendar year for every 250 hours remaining in their sick leave bank. Sick leave incentive days cannot be carried over to the next year.

Personal Leave

Employees are eligible for a maximum of two (2) personal leave days per calendar year when they have accrued 96 or sick more hours. This leave is approved by the department director through the department leave approval process.

Bereavement Leave

Employees are entitled to five (5) days of bereavement leave in the event of the death of an immediate family member. Employees should check the personnel policy or union contracts, whichever is applicable, for the definition of an "immediate family member".

Apply Now

Refine Your Search

administrative assistant jobs in sarasota county fl

Administrative Services Specialist - Public Works

Administrative Assistant III

ADMINISTRATIVE ASSISTANT II - 41500306

Public Utilities Administrative Specialist

Administrative Assistant

Administrative Assistant

Claims Administrative Support Specialist

Part-Time Administrative Coordinator

Administrative Assistant I (Charlotte County)

Administrative Specialist II

Administrative Assistant

Administrative Assistant

Administrative Assistant - Property Management

Executive Assistant to Healthcare Foundation President

Administrative Assistant

Human Resources Assistant Full Time Days

Administrative Clerk

Administrative Assistant I

Administrative Assistant, HWC

Administrative Assistant

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