Top 123 Office assistant Jobs in Sarasota Fl

Scheduling / Dispatch Office Assistant
Two Trails, Inc. —Bradenton, FL
- $39,000 a year
- Full-time
- Background check
- Office
- High school diploma or GED
- Dental insurance
- Vision insurance
Quick Apply
Administrative Assistant
HD Money Inc —Sarasota, FL
- $18 - $20 an hour
- Full-time
- Office
- Microsoft Office
- Data entry
- Health insurance
- Dental insurance
Quick Apply
13d
Administrative Assistant
Manatee Gynecology —Bradenton, FL
- $19 - $22 an hour
- 8 hour shift
- Background check
- Private practice
- Google Workspace
- Health savings account
- Health insurance
Quick Apply
Front Desk Receptionist
WIESNER SMITH PLLC —Sarasota, FL
- $21 - $25 an hour
- Part-time
- Customer service
- Administrative experience
- High school diploma or GED
- Paid holidays
- Flexible schedule
Quick Apply
5d
Office Assistant
Limitless Living SRQ —Sarasota, FL
- $18 - $20 an hour
- Part-time
- Bilingual
- Google Workspace
- Microsoft Outlook
Quick Apply
6d
Office Assistant/Receptionist
Steel City Electric —Bradenton, FL
- $19 - $25 an hour
- Full-time
- Bilingual
- Google Workspace
- Computer literacy
Quick Apply
4d
Receptionist
Conviva Senior Primary Care —Sarasota, FL
- $38,000 - $45,800 a year
- Full-time
- Microsoft Word
- Spanish
- Microsoft Outlook
- Paid parental leave
- Paid holidays
Front Office Receptionist
Re3 Healing —Sarasota, FL
- $19 - $21 an hour
- Full-time
- Private practice
- Microsoft Outlook
- Surgery
- Health insurance
- Dental insurance
Quick Apply
8d
Office Administrator
Geier's Sausage Kitchen —Sarasota, FL
- $23.18 - $27.91 an hour
- Full-time
- Bilingual
- Computer literacy
- Office
- Dental insurance
- Paid time off
Quick Apply
Receptionist
Palms - Robarts Funeral Home —Sarasota, FL
- Part-time
- Serving
- Office
- Administrative experience
Quick Apply
1d
Administrative Production Assistant
BK Wakefield Builders —Bradenton, FL
- $28 - $31 an hour
- Full-time
- Bilingual
- Google Workspace
- Computer literacy
- Health insurance
- Paid time off
Quick Apply
Administrative Assistant - HOA
Castle Group —Sarasota, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Administrative Assistant
Rumble —Sarasota, FL
- $58,000 - $68,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Administrative Assistant II
Sarasota Memorial Health Care System —Sarasota, FL
- Full-time
- Background check
- Management
- Computer literacy
- Free parking
- Disability insurance
Business Office Assistant
Comfortable Care Dental - South Trail —Sarasota, FL
- Full-time
- Dental office
- Current TB test
- HIPAA
- Continuing education credits
- Paid holidays
Quick Apply
Office Assistant
Elysium Tile Florida Inc —Palmetto, FL
- From $25 an hour
- Full-time
- Background check
- Google Workspace
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
1d
Receptionist
Sarasota Point Rehabilitation Center —Sarasota, FL
- Full-time
- Background check
- Skilled nursing facility
- Computer literacy
Quick Apply
1d
Front Desk Receptionist
Coral Dermatology —Sarasota, FL
- From $18 an hour
- Full-time
- Private practice
- HIPAA
- In-person
- Health insurance
- Paid time off
Quick Apply
8d
Cashier/Receptionist
Audi Sarasota —Sarasota, FL
- $18 - $20 an hour
- Full-time
- Background check
- Dealership
- Computer literacy
- Disability insurance
- Health insurance
Quick Apply
1d
Administrative Assistant I
Universal Engineering Sciences —Sarasota, FL
- Overtime
- Microsoft Outlook
- Inventory management
- Office

I want to receive the latest job alert for office assistant in sarasota fl

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

office assistant jobs near sarasota fl

Administrative Assistant jobs in Bradenton, FL

Office Assistant jobs in Sarasota, FL

Office Assistant jobs in Bradenton, FL

Administrative Assistant jobs in Sarasota, FL

Receptionist jobs in Sarasota, FL

Office Administrator jobs in Sarasota, FL

Front Desk Receptionist jobs in Sarasota, FL

Administrative Assistant jobs in Valparaiso, IN

Administrative Assistant jobs in Rockford, IL

Medical Assistant No Experience jobs in Houston, TX

Administrative Assistant jobs in Trumbull, CT

Administrative Assistant jobs in Sacramento, CA

Office Assistant jobs in Greensboro, NC

Administrative Assistant jobs in Daly City, CA

Office Assistant jobs in Gainesville, FL

Office Assistant jobs in Salem, OR

Physical Therapist Assistant jobs in Pembroke Pines, FL

Occupational Therapy Assistant jobs in Scranton, PA

Entry Level Office jobs in San Diego, CA

Office Assistant jobs in Skokie, IL

Scheduling / Dispatch Office Assistant

Two Trails, Inc. -
Bradenton, FL

Quick Apply

Job Details

Full-time
$39,000 a year

Benefits

Dental insurance
Vision insurance
Life insurance

Qualifications

Report preparation
Office activity coordination
Phone communication
High school diploma or GED
Attention to detail
Construction industry experience
Data entry
Organizational skills
Construction administrative experience
Productivity software

Full Job Description

We are seeking a highly organized, customer-focused Scheduling / Dispatch Office Assistant to support daily scheduling, customer communication, and inside sales activities for a construction company. This role serves as a key point of contact for homeowners, contractors, vendors, and internal team members by coordinating appointments, supporting estimates and proposals, following up on leads, and helping keep projects and sales opportunities moving efficiently. The ideal candidate is professional, detail-oriented, comfortable communicating by phone and email, and able to balance customer service with administrative and sales support responsibilities in a fast-paced construction environment.

Experience with SupplyPro and BuildPro an added plus!

Key Responsibilities

Schedule and confirm sales appointments, site visits, estimate meetings, installations, and service calls.
Answer inbound calls, emails, and messages from customers, vendors, and field personnel in a professional and timely manner.
Support inside sales efforts by following up on leads, qualifying prospective customers, and helping move bids and proposals through the sales process.
Maintain accurate customer records, job details, scheduling updates, and sales activity in company systems or CRM software.
Coordinate with project managers, estimators, sales representatives, and field crews to ensure appointments and job schedules are aligned.
Assist with preparing estimates, proposals, contracts, work orders, and other sales or project-related documents.
Conduct outbound follow-up calls to confirm appointments, reengage past leads, and support customer retention efforts.
Resolve scheduling conflicts and communicate changes clearly to customers and internal team members.
Track daily office activity, lead follow-ups, appointment outcomes, and pending tasks to support company sales and production goals.
Provide excellent customer service while helping improve scheduling efficiency, close opportunities, and support successful project execution.

Required Qualifications

High school diploma or equivalent required; associate degree or related coursework preferred.
Previous experience in customer service, office administration, scheduling, inside sales, construction administration, or a related role.
Strong verbal and written communication skills with the ability to interact professionally with customers and field teams.
Excellent organizational skills and attention to detail.
Ability to multitask, prioritize responsibilities, and work efficiently in a fast-paced environment with changing schedules.
Proficiency with Microsoft Office and comfort learning scheduling, estimating, or CRM software.
Professional phone manner and strong interpersonal skills.
Ability to work independently as well as collaboratively with sales, operations, and project teams.

Preferred Qualifications

Experience working in construction, home services, building materials, or a related industry.
Familiarity with estimating processes, bid follow-up, and CRM or job management platforms.
Confidence making outbound calls and supporting customer follow-up activities.
Experience preparing estimates, invoices, contracts, or customer correspondence.

Key Skills

Scheduling / dispatch and calendar coordination
Customer service and relationship management
Inside sales support and lead follow-up
Construction office coordination
Estimate and proposal support
Data entry, recordkeeping, and CRM accuracy
Time management and problem-solving
Communication with customers, vendors, and field teams

Pay: $39,000.00 per year

Benefits:

Dental insurance
Life insurance
Vision insurance

Application Question(s):

Have you done scheduling within the construction industry?
Are you familiar with SupplyPro?

Ability to Commute:

Bradenton, FL 34211 (Required)

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in sarasota fl

Scheduling / Dispatch Office Assistant

Administrative Assistant

Administrative Assistant

Front Desk Receptionist

Office Assistant

Office Assistant/Receptionist

Receptionist

Front Office Receptionist

Office Administrator

Receptionist

Administrative Production Assistant

Administrative Assistant - HOA

Administrative Assistant

Administrative Assistant II

Business Office Assistant

Office Assistant

Receptionist

Front Desk Receptionist

Cashier/Receptionist

Administrative Assistant I

I want to receive the latest job alert for office assistant in sarasota fl

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected