Top 20 Assistant to ceo Jobs in Scottsdale, Az

Executive Assistant to the CEO
HDI Global Insurance Company —Scottsdale, AZ
- $105,000 - $120,000 a year
- Background check
- Microsoft Excel
- Microsoft Outlook
- Wellness program
- Commuter assistance
Quick Apply
Executive Assistant to the CEO (Office Manager)
StandardAero —Scottsdale, AZ
- Full-time
- Research
- Office
- Travel
- AD&D insurance
- Disability insurance
Executive Assistant to the CEO
Pacific Office Automation —Phoenix, AZ
- $100,000 a year
- Full-time
- Mid-level
- Travel
- Health insurance
- Dental insurance
Quick Apply
11d
Executive Assistant to Rawhide Development President and CEO
Arizona Cardinals Football Club —Tempe, AZ
- Weekends as needed
- Background check
- 7 years
- Microsoft Excel
- Paid holidays
- Dental insurance
Quick Apply
14d
Executive Personal Assistant to the CEO
Canyon GBS —Mesa, AZ
- $80,000 - $100,000 a year
- Weekends as needed
- Hybrid work
- Sales
- Research
- Mid-level
Quick Apply
Director of Administration
Desert Mountain Club —Scottsdale, AZ
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Driver's License
- Paid parental leave
- Paid holidays
14d
Executive Assistant
Tailstorm Health Inc —Chandler, AZ
- $80,000 - $100,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Executive Assistant
P B BELL ASSET MANAGEMENT INC —Scottsdale, AZ
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Dental insurance
Executive Assistant
Wolverine Builders Inc —Mesa, AZ
- $75,000 - $110,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Executive Administrative Coordinator
District Support Services Center —Tempe, AZ
- $64,989.46 - $84,486.50 a year
- Weekends as needed
- Customer service
- Research
- Office
- Wellness program
- Continuing education credits
Executive Assistant to the CEO
TLGY Foundation —Phoenix, AZ
- $18 an hour
- Temporary
- Hybrid work
- Microsoft Excel
- Mid-level
- QuickBooks
Quick Apply
5d
Executive Assistant - Administration
Arizona Financial Credit Union —Phoenix, AZ
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
1d
Executive Administrator
PF Changs —Scottsdale, AZ
- Full-time
- Microsoft Outlook
- Office
- Bachelor's degree
- Paid holidays
- Health insurance
3d
Executive Assistant
Lutheran Social Services of the Southwest —Phoenix, AZ
- $68,000 - $80,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick Apply
Executive Assistant
New Reach Careers, LLC —Tempe, AZ
- $85,000 a year
- Full-time
- Google Workspace
- 5 years
- Research
- Paid holidays
- Disability insurance
Quick Apply
7h
Executive Assistant
Catholic Charities Comm —Phoenix, AZ
- From $22 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- 403(b) matching
- Paid holidays
Quick Apply
13d
Senior Executive Assistant
Banner Health —Phoenix, AZ
- Full-time
- 5 years
- Research
- Office
8d

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Executive Assistant to the CEO

HDI Global Insurance Company -
Scottsdale, AZ

Quick Apply

Job Details

$105,000 - $120,000 a year

Benefits

Wellness program
Commuter assistance
Disability insurance
Dental insurance
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance
Pet insurance

Qualifications

Executive administrative support
Research
Stakeholder relationship building

Full Job Description

Executive Assistant to the CEO

About HDI Global Insurance Company

HDI Global Insurance Company is a commercial property and casualty insurer headquartered in Chicago, IL. As a wholly owned subsidiary of HDI Global SE, we manage the industrial lines division of the Talanx Group. With an international network spanning over 150 countries, we deliver sophisticated domestic and global insurance solutions to U.S.-based multinational and middle-market companies across a wide range of industries.

With Xcelerate29, HDI is shaping its future by becoming a Trusted Global Player, achieving Next-level Excellence, and building a Forward-thinking Organisation. This direction helps HDI Global lead the profitable growth game as a globally connected business, raise the bar every day through stronger underwriting, claims, and investment performance, and win tomorrow by starting today with a lean, fast, resilient, and future-ready organisation. Together, these priorities support profitable growth, sustainable profitability, global consistency, digital transformation, AI acceleration, smart cost leadership, and stronger collaboration across teams and markets. They also reflect our focus on being a workplace of choice by building a future-ready workforce where people learn, grow, adapt to technology change, and contribute to long-term success.

Position Summary

The Executive Assistant to the CEO serves as a trusted business partner and strategic administrative professional responsible for supporting the Chief Executive Officer in managing daily operations, executive priorities, global travel, board activities, communications, and stakeholder engagements. This highly visible role requires exceptional organizational skills, discretion, business judgment, and the ability to coordinate complex domestic and international activities in a fast-paced environment. This is a hybrid position based in Scottsdale, Arizona.

The Executive Assistant acts as the central point of coordination for executive scheduling, travel logistics, expense management, meeting preparation, and executive communications, ensuring the CEO's time is optimized and strategic priorities are effectively supported.

Essential Duties and Responsibilities

Executive Calendar & Schedule Management

Manage and maintain the CEO's complex calendar, including internal and external meetings, board meetings, client engagements, and strategic business reviews.
Prioritize competing requests and proactively manage scheduling conflicts.
Coordinate executive appointments across multiple time zones and global locations.
Ensure the CEO is fully prepared for meetings through agendas, briefing materials, and follow-up actions.

Global Travel Management

Plan and coordinate all domestic and international travel arrangements for the CEO.
Prepare detailed travel itineraries including flights, hotels, ground transportation, visas, and meeting schedules.
Monitor travel disruptions and make real-time adjustments as necessary.
Coordinate travel logistics for key executive leadership meetings and board events.

Board of Directors & Executive Leadership Support

Coordinate Board of Directors and Executive Leadership Team meetings.
Prepare, organize, and distribute meeting materials, presentations, agendas, and minutes.
Track action items and follow-up activities resulting from executive and board meetings.
Manage confidential correspondence and board-related documentation.

Meeting Coordination & Global Time Zone Management

Schedule and coordinate executive meetings across multiple countries and time zones.
Arrange conference rooms, virtual meeting platforms, and supporting technology.
Coordinate logistics for executive off-sites, strategic planning sessions, and leadership meetings.
Maintain accurate records of meeting decisions and follow-up commitments.

Expense Management & Administrative Operations

Prepare and submit executive expense reports accurately and timely.
Monitor and reconcile corporate credit card expenses.
Ensure compliance with company travel and expense policies.
Coordinate invoice approvals, vendor payments, and budget-related administrative activities.

Executive Communications

Draft, proofread, and manage correspondence on behalf of the CEO.
Prepare professional presentations, reports, and executive-level communications.
Screen and prioritize incoming communications and requests.
Serve as a liaison between the CEO and executive leadership, employees, clients, brokers, vendors, board members, and external stakeholders.

Strategic Project Support

Assist with special projects, business initiatives, and strategic planning activities.
Conduct research and compile information for executive decision-making.
Track project milestones and deadlines on behalf of the CEO.
Coordinate cross-functional activities to ensure timely completion of assigned initiatives.

Confidentiality & Stakeholder Management

Handle highly sensitive and confidential information with absolute discretion.
Build and maintain strong working relationships across all levels of the organization.
Represent the CEO professionally and exercise sound judgment in interactions with internal and external stakeholders.

Qualifications

Education

Bachelor's degree preferred.
Equivalent combination of education and relevant experience may be considered.

Experience

7+ years of experience supporting C-suite executives, preferably a CEO, President, or Executive Leadership Team.
Experience coordinating international travel and global executive calendars.
Experience supporting Board of Directors activities preferred.
Experience preparing executive presentations and reports.

Technical Skills

Advanced Microsoft Office Suite skills (Outlook, Word, PowerPoint, Excel, Teams).
Extensive calendar management and meeting scheduling expertise.
Expense reporting and travel management systems experience.
Strong presentation and document preparation skills.

Core Competencies

Executive Presence
Absolute Confidentiality
Strategic Thinking
Superior Organization Skills
Priority Management
Problem Solving
Business Acumen
Professional Communication
Attention to Detail
Relationship Management
Adaptability & Flexibility
Global Time-Zone Coordination
Initiative & Proactive Planning

Compensation and Benefits:

Base salary range for this position is $105,000–$120,000 plus eligibility for a performance-based annual bonus. Actual compensation will be based on experience, education, and geographic location.

We offer a competitive benefits package, including: 401(k) with company match, Paid Time Off, Sick Leave, Medical, Health Reimbursement Arrangement (HRA), Telemedicine, Wellness Program, Employee Assistance Program (EAP), Dental, Vision, Accident & Critical Illness Insurance, Flexible Spending Account (FSA), Dependent Care FSA, Group and Voluntary Life Insurance, Short- and Long-Term Disability, Pet Insurance, Transit and Parking benefits.

Additional Information

HDI Global Insurance Company is an Equal Opportunity Employer. We consider applicants without regard to race, color, religion, national origin, age, sex, marital status, ancestry, disability, veteran status, gender identity, or sexual orientation.

Applicants must be legally authorized to work in the United States.

Recruitment Agencies: All resumes submitted without prior HR authorization will be considered unsolicited.

HDI Global Insurance Company participates in E-Verify.

Employment is contingent upon successful completion of a background check and drug screen. Testing will be conducted in compliance with applicable state and local laws.

Quick Apply

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assistant to ceo jobs in scottsdale, az

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