Top 877 Office assistant Jobs in Seal Beach Ca

Administrative Assistant - Risk Department
Vaco by Highspring —Aliso Viejo, CA
- $40 - $45 an hour
- Monday to Friday
- Mid-level
- Office
- Databases
- Health insurance
- Dental insurance
Quick Apply
3d
Bookkeeper/Administrative Assistant
iSight Vision Care —Fountain Valley, CA
- $18 - $24 an hour
- Part-time
- Spanish
- Customer service
- Mid-level
- Health insurance
- Paid time off
Quick Apply
9h
Insurance Department Administrative Assistant
Creative Solutions for Hope —Costa Mesa, CA
- $20 an hour
- Full-time
- Computer literacy
- Sanitation
- Maintenance
- Paid training
- Health insurance
Quick Apply
1d
Veterinary Receptionist: Morning/Swing Shift - Full time and Part time
LOVE Animal Hospital and Urgent Care —Huntington Beach, CA
- $20 - $23 an hour
- Part-time
- Mid-level
- In-person
- 1 year
- Paid time off
- Employee discount
Quick Apply
Administrative Assistant
Confidential —Newport Beach, CA
- Part-time
- Background check
- Hospitality
- Microsoft Excel
Quick Apply
10d
Administrative Assistant (Entry-Level - Remote US Only)
True Legacy Homes —Los Angeles, CA
- $24.88 - $30.00 an hour
- Part-time
- Remote
- Google Workspace
- Microsoft Outlook
- Customer service
- Paid training
- Dental insurance
Quick Apply
12h
Full Time Administrative Assistant
LivWell Infusions —Huntington Beach, CA
- $23 - $24 an hour
- Full-time
- Hybrid work
- Computer literacy
- High school diploma or GED
- Clinic
- Health insurance
- 401(k)
Quick Apply
3d
Part-Time Department Secretary - (Police Department)
City of Los Alamitos, CA —Los Alamitos, CA
- $23.89 - $29.04 an hour
- Part-time
- Mid-level
- Office
- Communication skills
- Health insurance
- Dental insurance
3d
Business Office Assistant
Coral Cove Post Acute —Long Beach, CA
- $23.00 - $26.66 an hour
- Full-time
- English
- Office
- Administrative experience
Quick Apply
7d
Administrative Assistant - Construction
Erickson-Hall Construction Co. —Los Alamitos, CA
- $43,386 - $62,767 a year
- Full-time
- Clean driving record
- Office
- High school diploma or GED
- Profit sharing
- AD&D insurance
Quick Apply
Administrative Assistant II (C)
The Metropolitan Water District of Southern California —Los Angeles, CA
- $40.01 - $52.56 an hour
- 8 hour shift
- Hybrid work
- Mid-level
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
23h
Receptionist, Outpatient Rehabilitation
CHOC Children's —Orange, CA
- $23.00 - $31.32 an hour
- Part-time
- Hospital
- Databases
- High school diploma or GED
3d
Administrative Assistant
Long Beach Community Improvement League —Long Beach, CA
- Office
- Driver's License
- Bachelor's degree
- Health insurance
- Dental insurance
Sales Administrative Assistant
Marriott International, Inc —Anaheim, CA
- $30.36 an hour
- Full-time
- Word processing
- Hotel
- Fair chance
Receptionist
Joint Forces Training Base NAF-MWR —Los Alamitos, CA
- Entry level
Administrative Assistant
Everson Spice Company —Signal Hill, CA
- $23 - $25 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
11h
Administrative Assistant
First United Methodist Church Seal Beach —Seal Beach, CA
- $20 - $23 an hour
- Part-time
- Serving
- Microsoft Excel
- Office
- Paid time off
Quick Apply
1d
Receptionist - State Farm Agent Team Member
Erica Ruiz - State Farm Agent —Long Beach, CA
- $42,000 - $65,000 a year
- Full-time
- Office
- Children
- Communication skills
- Health insurance
- 401(k)
Quick Apply
Front Desk Receptionist
Pro Dental —Santa Ana, CA
- $21 - $32 an hour
- Full-time
- Patient care
- US work authorization
- In-person
Quick Apply
8d
Administrative Assistant
Northern Trust Corp. —Newport Beach, CA
- $55,200 - $82,800 a year
- Full-time
- Computer literacy
- No experience needed
- Office
- Health insurance
- Dental insurance

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Administrative Assistant - Risk Department

Vaco by Highspring -
Aliso Viejo, CA

Quick Apply

Job Details

$40 - $45 an hour
3 days ago

Benefits

Health insurance
Dental insurance
401(k)
Vision insurance

Qualifications

Project reporting
DocuSign
Spreadsheets
Legal document sorting and filing
Scanning
Mid-level
Databases
Meeting scheduling
Invoice payment processing
SharePoint
E-signature software
Claims documentation management
Accounting support
File organization
Office record organization

Full Job Description

Administrative Assistant – Risk Department

Job Details

Duration: 3 months, with a chance to extend
Schedule: Monday–Friday, 8:00am–5:00pm onsite (manager may allow some flexibility)
Pay: $40–$45 per hour, based on experience

Main Responsibilities

Handle invoices: submit them to Accounting, keep payment logs updated, and follow up on any outstanding items
Update and organize department documents, forms, templates, and electronic files
Manage DocuSign: send documents for signature, track routing, and file completed copies
Scan, save, and organize insurance documents (Certificates of Insurance, endorsements, bonds, etc.) and help track renewals
Maintain department spreadsheets and databases for insurance, claims, litigation, vendors, and Legal Tracker
Prepare and send weekly reports, dashboards, and other regular updates
Assist with surety bond requests and keep related records organized
Organize and file department records in SharePoint and other electronic systems
Collect documents from vendors, brokers, consultants, and internal teams; follow up when needed
Schedule meetings, manage calendars, prepare meeting materials, and monitor shared inboxes
Support special projects and provide general administrative help to the Legal & Risk Management team

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [email protected].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here.
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

Quick Apply

Refine Your Search

office assistant jobs in seal beach ca

Administrative Assistant - Risk Department

Bookkeeper/Administrative Assistant

Insurance Department Administrative Assistant

Veterinary Receptionist: Morning/Swing Shift - Full time and Part time

Administrative Assistant

Administrative Assistant (Entry-Level - Remote US Only)

Full Time Administrative Assistant

Part-Time Department Secretary - (Police Department)

Business Office Assistant

Administrative Assistant - Construction

Administrative Assistant II (C)

Receptionist, Outpatient Rehabilitation

Administrative Assistant

Sales Administrative Assistant

Receptionist

Administrative Assistant

Administrative Assistant

Receptionist - State Farm Agent Team Member

Front Desk Receptionist

Administrative Assistant

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Administrative Assistant – Risk Department

Main Responsibilities

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Pay Transparency Notice

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