Top 382 Business support Jobs in Sebastian Fl

Executive Administrator
Thrive IRC —Vero Beach, FL
- $53,000 - $64,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
9d
Human Resources & Payroll Generalist
Thrive IRC —Vero Beach, FL
- $42,500 - $48,000 a year
- Full-time
- Background check
- Ability to walk for extended periods
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
9d
Business Development Account Manager - Home Care - Vero Beach
CareGivers of America —Vero Beach, FL
- Full-time
- Marketing
- Customer service
- Mid-level
- Health insurance
- Dental insurance
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9d
Principal Program Cost and Schedule Control Analyst
Northrop Grumman —Melbourne, FL
- $81,400 - $122,000 a year
- Overtime
- Microsoft Excel
- Office
- 3 years
- Paid holidays
- Disability insurance
Informatics Data Analyst, Supply Chain, FT,8A-4:30P
Baptist Health South Florida —Florida
- $67,811.64 - $88,155.13 a year
- Full-time
- Microsoft Excel
- HIPAA
- Mid-level
- Wellness program
- Health insurance
Account Specialist
Dynatech International LLC —Palm Bay, FL
- $55,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Marketing
- Paid holidays
- Health insurance
Quick Apply
4d
Operations & Client Services Coordinator
Tsark Architecture —Melbourne, FL
- $55,000 - $65,000 a year
- Email
- Background check
- Microsoft Access
- Microsoft Outlook
- Paid training
- 401(k)
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Manager of Patient Access
Orlando Health —Sebastian, FL
- Full-time
- Hospital
- Mid-level
- Finance
- Paid parental leave
- Loan repayment program
Specialist, HR Business Partner
L3Harris Technologies —Malabar, FL
- Bachelor's degree
- Organizational skills
- Senior level
2d
Personal Banker
Valley National Bank —Barefoot Bay, FL
- $17.74 - $29.57 an hour
- Computer literacy
- Office
- Finance
Quick Apply
Hospitality & Catering Administrator
Major League Baseball —Vero Beach, FL
- Weekends as needed
- Background check
- Customer service
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
12d
Associate Buyer
Leonardo DRS —Melbourne, FL
- Remote
- ERP systems
- Finance
- Bachelor's degree
- Paid parental leave
- Health savings account
Recruiter - Contract
Graybar Electric Company, Inc. —Melbourne, FL
- $25 - $27 an hour
- Full-time
- Mid-level
- Bachelor's degree
- Experience equivalent to degree accepted
- Profit sharing
- Paid holidays
Quick Apply
2d
Business Office Manager
Watercrest Senior Living —Sebastian, FL
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Lead, Brand Experience & Marketing
Major League Baseball —Vero Beach, FL
- $17 an hour
- Weekends as needed
- Microsoft Excel
- Marketing
- Mid-level
Quick Apply
Associate Supply Chain Analyst
Leonardo DRS —Melbourne, FL
- Full-time
- Analysis skills
- US work authorization
- Business
- Paid parental leave
- Health savings account
11d
Associate, Finance Shared Services (Remote)
L3Harris Technologies —Melbourne, FL
- $42,640 - $85,280 a year
- Remote
- Microsoft Outlook
- Finance
- Bachelor's degree
- Paid holidays
- 401(k)
3d
Program Director
LifeWise Academy Inc —Sebastian, FL
- Part-time
- Mid-level
- Recruiting
- Retirement plan
9d
Community Manager
Sun, Inc. —Micco, FL
- Full-time
- Computer literacy
- Mid-level
- High school diploma or GED
- Paid jury duty
- Paid parental leave
Senior Specialist, HR Business Partner
L3Harris Technologies —Palm Bay, FL
- Analysis skills
- Bachelor's degree
- Travel

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business support jobs near sebastian fl

Executive Administrator

Thrive IRC -
Vero Beach, FL

Quick Apply

Job Details

Full-time
$53,000 - $64,000 a year
9 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Filing
Executive administrative support
Bachelor's degree
Calendar management
Microsoft Teams
Managing projects
Business Administration
Office management
Managing executive calendars
Business

Full Job Description

Position Summary

The Executive Administrator & Project Coordinator provides high-level administrative, planning, scheduling, and project coordination support to executive leadership and the organization. This role keeps priorities, meetings, deliverables, and operational details moving forward across a growing nonprofit behavioral health organization.

The position is designed for a highly organized professional who can anticipate needs, exercise sound judgment, protect confidential information, and independently manage multiple workstreams. This is not the organization's primary human resources or payroll role; instead, it serves as the central point of executive coordination, organizational follow-through, and administrative project support.

Essential Duties and Responsibilities:

Executive and Administrative Support

· Provide high-level administrative support to the CEO, and other senior leaders as assigned.

· Manage complex calendars, appointments, internal deadlines, and scheduling priorities.

· Draft and prepare correspondence, reports, presentations, forms, briefing materials, and internal communications.

· Organize executive files, reference materials, action logs, and administrative systems.

· Use discretion in handling sensitive personnel, client, financial, legal, operational, and board-related information.

Meetings, Board Support, and Follow-Through

· Coordinate leadership, staff, board, committee, project, funder, and community meetings.

· Prepare agendas, meeting packets, presentation materials, minutes or notes, and action-item summaries.

· Track commitments, deadlines, and follow-up items and proactively prompt responsible parties.

· Coordinate meeting logistics, including space, technology, materials, refreshments, and virtual access.

· Support board calendar planning, meeting preparation, document collection, and governance-related administrative needs.

Project Coordination

· Coordinate special projects and operational initiatives assigned by executive leadership.

· Create and maintain project plans, timelines, milestone trackers, responsibility matrices, and status updates.

· Follow up with internal and external stakeholders to support timely completion of deliverables.

· Organize project records, contracts, reports, grant materials, compliance documentation, and implementation files.

· Identify delays, unresolved decisions, or competing priorities and elevate them to leadership promptly.

Organizational and Operational Administration

· Serve as a coordination point among leadership, departments, vendors, board members, and community partners.

· Coordinate office-wide administrative processes, organizational calendars, events, trainings, and special functions.

· Support vendor communications, service scheduling, purchasing coordination, and operational readiness as assigned.

· Assist with organizational registrations, insurance documentation, leases, licenses, contracts, and renewals by tracking deadlines and gathering required materials.

· Recommend practical improvements to administrative workflows, document control, meeting practices, and task tracking.

Communication and Organizational Readiness

· Help maintain consistent internal communication and ensure key information reaches the appropriate individuals.

· Maintain a professional and welcoming presence with staff, clients, board members, vendors, and community partners.

· Support onboarding logistics, leadership orientation materials, training coordination, and staff events in partnership with HR and department leaders.

· Provide backup administrative support during periods of high workload, vacancies, deadlines, or special projects.

Required Qualifications

· Bachelor's degree or 5-7 years experiance in business administration, nonprofit management, communications, project management, or a related field.

· At least five years of progressively responsible administrative, executive support, office management, project coordination, or comparable professional experience.

· Demonstrated experience managing executive calendars, meetings, deadlines, projects, and confidential information.

· Strong proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.

· Excellent written communication, organization, judgment, prioritization, and follow-through.

Preferred Qualifications

· Experience in a nonprofit, healthcare, behavioral health, legal, medical, government, or professional-services environment.

· Experience supporting a CEO, board of directors, or senior leadership team.

· Experience with project-management tools, board materials, contracts, grants, compliance calendars, or operational implementation.

· Project management or administrative professional certification is a plus.

Core Competencies

· Executive presence and professionalism

· Independent judgment and discretion

· Anticipation and proactive follow-through

· Project organization and deadline management

· Clear written and verbal communication

· Problem solving and adaptability

· Relationship coordination across departments

· Calm execution in a fast-moving environment

Physical and Scheduling Requirements

· Ability to sit, stand, walk, bend, and use standard office equipment for extended periods.

· Ability to occasionally lift or move office materials weighing up to 25 pounds, with assistance available when needed.

· Standard business hours apply, with occasional flexibility for board meetings, events, deadlines, or special projects.

Equal Employment Opportunity

Thrive IRC is an Equal Opportunity Employer and does not discriminate on the basis of any status protected by federal, state, or local law.

Pay: $53,000.00 - $64,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

business support jobs in sebastian fl

Executive Administrator

Human Resources & Payroll Generalist

Business Development Account Manager - Home Care - Vero Beach

Principal Program Cost and Schedule Control Analyst

Informatics Data Analyst, Supply Chain, FT,8A-4:30P

Account Specialist

Operations & Client Services Coordinator

Manager of Patient Access

Specialist, HR Business Partner

Personal Banker

Hospitality & Catering Administrator

Associate Buyer

Recruiter - Contract

Business Office Manager

Lead, Brand Experience & Marketing

Associate Supply Chain Analyst

Associate, Finance Shared Services (Remote)

Program Director

Community Manager

Senior Specialist, HR Business Partner

I want to receive the latest job alert for business support in sebastian fl

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