Top 76 Executive assistant Jobs in Shakopee, Mn

Executive Assistant
Clare Housing —Minneapolis, MN
- $27 - $31 an hour
- Weekends as needed
- Background check
- Clean driving record
- Microsoft Outlook
- 403(b) matching
- Health savings account
Quick Apply
5d
Executive Assistant
Harland Medical Systems —Eden Prairie, MN
- $45,000 - $55,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- 3 years
- Health savings account
- Health insurance
Quick Apply
Executive Assistant - Hybrid in MN
Optum —Eden Prairie, MN
- $34 - $60 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
Executive Assistant - Hybrid MN
Optum —Eden Prairie, MN
- $34 - $60 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
11d
Assistant to Founder
Tomms —Minnetonka, MN
- $40 - $50 an hour
- Part-time
- Hybrid work
- Mid-level
- Communication skills
- Office experience
Quick Apply
1d
Executive Assistant
The Employment Network —Saint Louis Park, MN
- $100,000 a year
- Full-time
- Hybrid work
- Research
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
2d
Executive Assistant
Northwestern Mutual-Twin Cities —Golden Valley, MN
- $75,000 - $100,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Math
Quick Apply
9d
Executive Assistant
SunOpta —Eden Prairie, MN
- $75,000 - $95,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid parental leave
- Paid holidays
Quick Apply
9d
Executive Assistant, UHG Communications
UnitedHealth Group —Eden Prairie, MN
- $34 - $60 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Executive Assistant
Southwest Transit —Eden Prairie, MN
- $28 - $42 an hour
- Full-time
- Mid-level
- Office
- Driving
- AD&D insurance
- Disability insurance
Executive Assistant
C.H. Robinson —Eden Prairie, MN
- $30.69 - $48.53 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid parental leave
- Health savings account
12d
Executive Administrative Assistant
Jack Link's Protein Snacks —Minneapolis, MN
- $72,000 - $87,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Disability insurance
Quick Apply
Executive Assistant to Business Services
Eden Prairie Schools —Eden Prairie, MN
- $79,039 a year
- Full-time
- Customer service
- Word processing
- Mid-level
- Paid holidays
- Disability insurance
5d
Executive Assistant & Clinical Project Coordinator
Twin Cities Pain Clinic —Edina, MN
- $32 - $37 an hour
- Full-time
- Background check
- Google Workspace
- Research
- Mileage reimbursement
- Health savings account
10d
Executive Assistant
M. A. Mortenson Company —Minneapolis, MN
- $38.51 - $51.97 an hour
- Microsoft Excel
- Microsoft Outlook
- Customer service
- AD&D insurance
- Paid holidays
5d
Sr. Administrative Assistant, Internal Audit - Eden Prairie, MN
UnitedHealth Group —Eden Prairie, MN
- $20 - $36 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
5d
Executive Administrative Assistant (onsite/hybrid)
AgriBank —Minneapolis-Saint Paul, MN
- $63,000 - $95,000 a year
- 5 years
- Mid-level
- Office
- Free parking
- Health savings account
Executive Assistant
Northwestern Mutual —Minneapolis, MN
- $60,000 - $80,000 a year
- Full-time
- Hybrid work
- Mid-level
- Organizational skills
- Communication skills
- Profit sharing
- Disability insurance
Quick Apply
Executive Assistant
Coloplast —Minneapolis, MN
- $34 - $51 an hour
- Weekends as needed
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Windows
- Paid parental leave
- Dental insurance
Executive Assistant
Delta Dental of Minnesota —Minneapolis, MN
- $66,000 - $82,500 a year
- Weekends as needed
- Hybrid work
- Microsoft Outlook
- Research
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply

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Executive Assistant

Clare Housing -
Minneapolis, MN

Quick Apply

Job Details

Full-time
$27 - $31 an hour
5 days ago

Benefits

403(b) matching
Health savings account
Health insurance
Dental insurance
Paid time off
Vision insurance
Life insurance

Qualifications

Confidential information handling
Microsoft Outlook
Communication platforms
Collaborative technology platforms
Microsoft Teams
SharePoint

Full Job Description

-Please send cover letter to the email addresses below-

[email protected] / [email protected]

Job Description

I. Identifying Information:

Job Title: Executive Assistant

Program/Dept. Administration Non-Exempt

Location: Administrative Offices Exempt

Reports to: Executive Director

II. Job Summary:

The Executive Assistant plays a key role in carrying out a range of administrative functions to help Clare Housing meet its mission. This position is responsible for assisting the Executive Director with day-to-day support and other members of the Senior Leadership Team with projects when applicable. The Executive Assistant will also oversee general office operations to ensure day-to-day functioning, coordinate staff engagement, serve as the intake contact for new volunteers, and provide administrative support to the Board of Directors.

This position is a great fit for someone with strong initiative and follow-through, who wants to make a positive impact on the agency at large. There are ample opportunities for professional development and growth.

The hourly range is based on skills, qualifications, and experience: $27 - $31/hour

This is a full-time hourly position at 40 hours per week and may require occasional non-standard hours (evenings or weekends for relevant activities). Benefits include Medical, Dental, Vision, 4% match of 403(b) retirement fund, starting at four weeks of Paid Time Off in year one, and more. The position is based on-site in Northeast Minneapolis.

III. Duties and Responsibilities:

Executive Director Support (40% of time)

Provide comprehensive administrative support to the Executive Director, including calendar and email management, meeting coordination, and travel arrangements.
Coordinate scheduling and logistics for internal and external meetings.
Track key projects, deadlines, and follow-up items to ensure timely completion.
Support preparations for various reports, presentations, and other materials.
Serve as a point of contact for inquiries directed to the Executive Director and prioritize communications as appropriate.
Manage confidential and sensitive information with discretion and professionalism.
Other duties as assigned.

Volunteer Intake Coordination (25% of time)

Serve as the primary administrative contact for volunteer inquiries and applications.
Coordinate volunteer intake, screening, onboarding, orientation and training processes.
Ensure a smooth handoff to and ongoing communication with site staff when volunteers are placed.
Maintain accurate volunteer records, files, and participation data.
Communicate regularly with prospective and active volunteers regarding opportunities and organizational updates.
Collaborate with program staff to align volunteer placements with organizational needs.
Engage in ongoing outreach strategies to increase recruitment and engagement as time allows.
Solicit volunteer feedback and use to inform ongoing improvement of program.
Manage volunteer recognition.

Board of Directors and Senior Leadership Admin Support (15% of time)

Coordinate and prepare for Board of Directors and committee meetings, including scheduling, agendas, and meeting materials.
Prepare and distribute board packets, reports, minutes, and supporting documentation using the Board web-based portal, email, and other modes when applicable.
Facilitate annual Board Orientation (supported by the Executive Director).
Maintain board records, contact information, and governance files.
Support various other Board-related needs and inquiries.
Provide administrative support to senior leadership team meetings, strategic initiatives, and stand-alone projects.
Support governance, compliance, and annual planning activities as needed.

Staff Engagement (10% of time)

Support employee engagement initiatives that promote a positive and inclusive workplace.
Assist in the development and lead the management of the annual plan and budget for staff engagement activities.
Manage staff-related events and logistics including scheduling, coordinating with facilitators, technology prep, food planning, etc.
Conduct outreach to solicit donations of event opportunities for staff (sporting events, state fair tickets, theater events, etc.).
Help maintain internal communication channels and distribute organizational announcements and meeting notes or other information as needed.
Communicate with HR on recommendations, attendance trackers, and other pertinent information.

Administrative Office Management (10% of time)

Manage the office supplies, equipment, and various office needs.
Serve as the contact for administrative vendors.
Coordinate office cleaning and distribute clear communication about office policies.
Process the daily mail.
Assist with the development and maintenance of administrative processes, including how to maintain organizational records, databases and filing systems.

IV. Position Requirements:

Education and Experience:

Associate's or Bachelor's degree in Business Administration, Nonprofit Management,

Communications, or related field, OR equivalent experience.

Experience supporting executives, boards and/or volunteers is highly preferred.
Experience in nonprofit organizations or mission-driven environments with a strong track record of handling multiple responsibilities is highly preferred.
Experience working in HIV/AIDS, mental and chemical health, and/or with people experiencing homelessness is preferred.

Knowledge, Skills and Abilities:

Strong organizational, project coordination, and time management skills.
Excellent written and verbal communication abilities.
Proficiency in Microsoft Office 365, Teams, Outlook, SharePoint, and other office technology platforms.
Ability to manage multiple priorities while maintaining attention to detail and confidentiality.
Ability to motivate others and to foster a sense of teamwork throughout the organization.
Ability to effectively represent Clare Housing to staff, volunteers, community officials, funders, and the general public.
Ability to show compassion and patience when interacting with staff and clients.
Ability to maintain professional boundaries and ensure confidentiality.
Ability to work independently and exercise good judgment.

Licenses and/or Certifications:

Driver’s License, State ID or Passport
Access to reliable vehicle and ability to maintain good driving record and insurance levels, as directed by the agency, to fulfill job duties that require travel in the community.

* Individuals with lived experience or a passion for working with our target populations

(Gay/Bi/MSM/Queer, Indigenous/Native, Transgender, African American, multi-racial communities,

HIV positive people) are encouraged to apply.

V. Working Conditions and Environment:

This position is located in a supportive housing building for adults living with HIV/AIDS and other disabilities. Many of the residents are formerly homeless individuals. The building is accessible and smoke free. This position works during normal business hours which may include evening and weekend hours. The work of this position requires some travel to multiple program locations locally.

All employees are expected to work effectively in a person-centered organization whose residents and staff exhibit significant diversity with respect to age, race/color, disability, marital status, national origin, religion, sex, gender identity, sexual orientation, familial status, genetic information or veteran’s status.

Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pay: $27.00 - $31.00 per hour

Benefits:

Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

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