Top 38 Office administrator Jobs in Shirley, Ny

Office Administrator/Project Coordinator
Unique Building Solutions —Quogue, NY
- $59,999 - $60,000 a year
- 8 hour shift
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
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10d
Bookkeeper/Office Manager
Confidential —Center Moriches, NY
- $56,000 - $60,000 a year
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- Dental insurance
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Dental Office Manager
Confidential —Smithtown, NY
- From $30 an hour
- Full-time
- Dental office
- Computer literacy
- Mid-level
- Health savings account
- Dental insurance
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Office Manager
Advance Care Alliance New York —Hauppauge, NY
- $22 - $24 an hour
- Full-time
- Computer literacy
- Writing skills
- Sanitation
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Office Manager/Patient Care Coordinator
Miracle Ear —Commack, NY
- $18 - $20 an hour
- Full-time
- Medical office experience
- Administrative experience
- Organizational skills
- Health insurance
- Dental insurance
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OFFICE MANAGER
Family Service League Inc. —Bay Shore, NY
- $43,220 a year
- Full-time
- Spanish
- Computer literacy
- Mid-level
- AD&D insurance
- Paid holidays
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Office Manager
Stony Brook Administrative Services —Suffolk County, NY
- $60,000 - $75,000 a year
- Full-time
- Mid-level
- Accounting
- Recruiting
Office Manager/Firm Administrator
Craig, Fitzsimmons & Meyer, LLP —Smithtown, NY
- $90,000 - $100,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Bachelor's degree
- Continuous improvement
- Paid holidays
- Health insurance
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Bookkeeper / Office Administrator
MJ Energy —Ronkonkoma, NY
- $60,000 - $70,000 a year
- Full-time
- Customer service
- Mid-level
- Office
- Health insurance
- Paid time off
Quick Apply
Office Administrator
Caliber —Riverhead, NY
- $23 an hour
- Full-time
- Mid-level
- Driver's License
- US work authorization
- Paid holidays
- Health insurance
Department Administrator
The Research Foundation for The State University of New York at Stony Brook —Stony Brook, NY
- $105,000 - $125,000 a year
- Online Application
- 5 years
- Office
- Master's degree
- Travel reimbursement
- Opportunities for advancement
Office Administrator
Consulting Technology Company —Ronkonkoma, NY
- $20 an hour
- Part-time
- Inventory management
- Office
- Administrative experience
- Employee discount
- Food provided
Quick Apply
Office Manager
Stony Brook Community Medical, PC —Commack, NY
- $60,000 - $70,000 a year
- Full-time
- Mid-level
- Recruiting
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Assistant Office Manager
Groth Pain and Spine —Smithtown, NY
- $66,300 a year
- Full-time
- Inventory management
- Mid-level
- Organizational skills
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Office Manager/Bookkeeper-Eastern Long Island
Riverhead Building Supply Corp. —Calverton, NY
- $22 - $25 an hour
- Weekends as needed
- Research
- Mid-level
- Office
- Health insurance
- 401(k)
2d
Administrative Operations Supervisor
Sciolex Corporation —Holtsville, NY
- $23 an hour
- Full-time
- English
- Mid-level
- Office
Office Manager
Laura E Asner Csw Pc —Bay Shore, NY
- $800 - $1,000 a week
- Full-time
- Private practice
- 5 years
- HIPAA
- 401(k)
- 401(k) matching
Quick Apply
Operations Assistant
Spine Medicine and Surgery of Long Island —Ronkonkoma, NY
- $20 - $23 an hour
- Full-time
- Mid-level
- Clinic
- Driver's License
Quick Apply
Office Manager / Medical Assistant
Maximize Health —Lake Ronkonkoma, NY
- $23 - $25 an hour
- Full-time
- Google Workspace
- Skilled nursing facility
- Vital signs
- Paid holidays
- Paid time off
Quick Apply
Assistant Dental Office Manager
Aspen Dental —Holbrook, NY
- $24 - $28 an hour
- Full-time
- Dental office
- High school diploma or GED
- Communication skills
- Health insurance
- Dental insurance
1d

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office administrator jobs near shirley, ny

Office Administrator/Project Coordinator

Unique Building Solutions
Quogue, NY

Quick Apply

Job Details

Full-time
$59,999 - $60,000 a year
10 days ago

Benefits

Paid holidays
Health insurance
Paid time off

Qualifications

Filing
Fleet management
Organizational skills
Construction administrative experience
Time management

Full Job Description

Job Summary

OFFICE ADMINISTRATOR / PROJECT COORDINATOR

High-End Residential Construction | Quogue, New York

A high-end construction company serving the Hamptons is seeking a highly organized, proactive Office Administrator / Project Coordinator to support daily office operations and the administrative needs of active construction projects. This role is ideal for a detail-oriented professional who can manage competing priorities, maintain accurate records, communicate effectively with vendors and subcontractors, and help keep projects and the office running smoothly.

Location – Quogue, NY 11959

Schedule – Full-time – Monday – Friday, 8 hour shift

Compensation – Approximately $60,000.00/year, commensurate on experience,

Key Responsibilities

Office Administration

· Oversee day-to-day office functions, including answering calls, checking messages, directing inquiries, managing office inventory, ordering office supplies, and coordinating service for office equipment.

· Maintain organized digital and physical filing systems; perform accurate data entry; and protect confidential company, employee, client, and project information.

· Assist with basic bookkeeping, expense tracking, invoice documentation, and other administrative support as requested.

· Support employee onboarding, offboarding, workspace setup, company events, and other general office initiatives.

Procurement & Vendor Coordination

· Coordinate material procurement by obtaining pricing and availability, preparing or processing purchase orders as directed, placing approved orders, and maintaining clear order records.

· Track material orders, lead times, backorders, delivery dates, and confirmations; proactively follow up with suppliers and communicate potential delays to project teams.

· Maintain current vendor contacts, product information, and procurement documentation, including quotes, purchase orders, receipts, and delivery records. All filed within company filing structure/system.

Project Documentation & Administrative Support

· Prepare, organize, and maintain AIA-related project documents, including payment application support and other forms, as directed by project management and accounting.

· Maintain accurate project tracking documents, including change order logs, RFI logs, submittal logs, and related status reports; diligently follow up with responsible parties on outstanding items.

· Assist project managers with document distribution, meeting records, closeout documentation, and other project correspondence.

· Provide permitting assistance, including gathering required information, assembling submission packages, tracking application status, scheduling inspections when directed, and maintaining permit records.

Licensing, Insurance & Subcontractor Compliance

· Maintain a master schedule of contractor and business licenses, registrations, and renewals; prepare and submit renewal materials on time and retain current documentation.

· Support subcontractor prequalification and compliance by collecting, reviewing, and tracking required agreements, licenses, W-9s, certificates of insurance (COIs), and other documentation.

· Track subcontractor COI expiration dates and request updated certificates before expiration date.

· Coordinate with the company's insurance-vetting service, insurance brokers, subcontractors, and internal staff to resolve documentation or compliance issues.

Fleet & Asset Administration

· Maintain vehicle and equipment records, including registrations, inspections, insurance documentation, assigned drivers, mileage, and service history.

· Track preventive maintenance and repair schedules; coordinate service appointments and keep management informed of upcoming or overdue service needs. Utilize on-staff personnel for pickup and dropoff of vehicles or equipment.

Qualifications & Skills

· Prior experience as an Office Administrator, Project Coordinator, Construction Administrator, or in a similar administrative role; construction-industry experience is strongly preferred.

· Excellent organization, follow-through, time management, and attention to detail, with the ability to manage multiple deadlines and changing priorities.

· Professional written and verbal communication skills and confidence working with project managers, vendors, subcontractors, insurance representatives, and municipal offices.

· Proficiency with Microsoft Office, especially Outlook, Word, and Excel; aptitude for learning project-management, accounting, procurement, and compliance platforms.

· Working knowledge of construction documentation, AIA forms, permitting, insurance certificates, or subcontractor compliance is a plus.

· Basic bookkeeping knowledge and comfort handling invoices, purchase records, and expense documentation.

· Sound judgment, discretion, and a strong commitment to accuracy and confidentiality.

Compensation & Benefits

· Salary: approximately $60,000 per year, depending on experience and qualifications.

· Health insurance offering.

· Paid holidays.

· Paid time off.

Position Details

· Full-time, on-site position in Quogue, New York 11959.

· Monday through Friday; 8-hour shift.

We are looking for a dependable, solutions-oriented professional who takes ownership of details and enjoys supporting both office operations and construction project teams.

Pay: $59,999.00 - $60,000.00 per year

Benefits:

Health insurance
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

office administrator jobs in shirley, ny

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