Top 650 Operations coordinator Jobs in Short Hills, Nj

Sr. Coordinator, Controlled Documentation & Training Compliance (2026-8004)
CareTria —New Jersey
- $50,000 - $60,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
Operations Coordinator
Jericho Project —New York, NY
- $66,300 - $70,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Operations Coordinator
Vernon Walden Inc —Mendham, NJ
- $45,000 - $50,000 a year
- Full-time
- Marketing
- Office
- Administrative experience
- Health insurance
- 401(k)
Quick Apply
Operations Coordinator
Confidential —Bergen County, NJ
- From $60,000 a year
- Full-time
- Spanish
- English
- Research
- Paid time off
Quick Apply
NY STUDIO OPERATIONS COORDINATOR
Heintges Consulting Architects & Engineers —New York, NY
- $58,000 - $72,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Profit sharing
- Health insurance
1d
Operations Coordinator
GCL —Linden, NJ
- $60,000 - $72,500 a year
- Overtime
- Microsoft Outlook
- Customer service
- Research
- Continuing education credits
- Paid parental leave
Quick Apply
Dean's Office Operations Coordinator
Montclair State University —Montclair, NJ
- $76,486.40 - $84,131.83 a year
- Full-time
- Office
- Master's degree
- Analysis skills
- Health insurance
- Tuition reimbursement
9d
Legal Operations Coordinator
PNA Panasonic Corporation of North America —Newark, NJ
- $90,000 - $100,000 a year
- Full-time
- Addiction Medicine
- Mid-level
- Finance
- Health savings account
- Paid holidays
Operations Coordinator
Key Food Stores Co Operative, Inc. —Matawan, NJ
- $60,000 - $65,000 a year
- Full-time
- Spanish
- Google Workspace
- ERP systems
- Health insurance
- Dental insurance
Quick Apply
Staffing Coordinator
Emerest Health of New Jersey —Linden, NJ
- $22 - $28 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Inventory Control Coordinator
CVS Health —Fairfield, NJ
- $17.00 - $34.15 an hour
- Full-time
- High school diploma or GED
- Ability to lift 50 pounds
- Product management
- Health insurance
- Dental insurance
Site Operations Coordinator
KLA —Totowa, NJ
- $26.59 - $45.20 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Bachelor's degree
- Employee stock purchase plan
- Paid holidays
Supply Chain Coordinator
Shionogi Inc. —Florham Park, NJ
- $70,000 - $90,000 a year
- Email
- Hybrid work
- Mid-level
- Office
- Bachelor's degree
Academic Operations Coordinator
Seton Hall University —South Orange, NJ
- $52,000 - $71,500 a year
- Full-time
- Mid-level
- Office
- Microsoft Office
- Health insurance
- Dental insurance
Client Experience and Logistics Coordinator
Baccarat, Inc. —Edison, NJ
- $31 - $34 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
Quick Apply
Virtual Tutoring Coordinator
GO Tutor Corps —Newark, NJ
- $80,000 - $85,000 a year
- Monday to Friday
- School experience
- Mid-level
- 3 years
- Health savings account
- Health insurance
Administrative & Office Coordinator
Prada —New York, NY
- $75,000 - $90,000 a year
- Research
- Mid-level
- Office
12d
Business Office Coordinator
Suburban Endoscopy Center (10907) —Verona, NJ
- $27.58 - $33.79 an hour
- Urgently hiring
- Surgery
- 5 years
- Mid-level
- Health savings account
- AD&D insurance
6d
Executive Operations Coordinator
Middlesex County —New Brunswick, NJ
- $55,000 - $75,000 a year
- Weekends as needed
- Mid-level
- Office
- Microsoft Office
- Health insurance
- Dental insurance
Operations Coordinator, Insurance
HUB International —Berkeley Heights, NJ
- $60,000 - $75,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Bachelor's degree
- Disability insurance
- Health insurance
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Sr. Coordinator, Controlled Documentation & Training Compliance (2026-8004)

CareTria
New Jersey

Apply Now

Job Details

Full-time
$50,000 - $60,000 a year

Qualifications

Computer operation
Microsoft Excel
Microsoft Outlook
Document control experience within pharmaceutical industry
Pharmaceutical regulatory compliance
Basic math
English
FDA 21 CFR Part 11
GMP
Training material drafting
Content development
Desktop applications
Technical writing
Standard operating procedures (SOPs)
Quality data entry
Standard operating procedures drafting

Full Job Description

The Senior Coordinator, Controlled Documentation & Training Compliance is an experienced, independently operating contributor responsible for executing and supporting the day-to-day operations of the controlled documentation and training compliance programs within a GxP-regulated 3PL/pharmaceutical distribution environment. Reporting to the Manager, this role carries greater technical depth, broader task ownership, and a functional oversight responsibility for the coordinator level. The Sr. Coordinator processes and manages controlled documents and training records with a high degree of accuracy and GDP compliance, assists with eDMS and learning management system operations, contributes to audit readiness activities, and provides day-to-day guidance to the coordinator. This role serves as a reliable operational resource for the team and is expected to work with minimal supervision on routine tasks while escalating complex issues appropriately.

**Must reside within a commutable distance from our Lakewood, NJ location.

KEY RESPONSIBILITIES:

Process, format, route for approval, file, and distribute controlled documents including SOPs, work instructions, forms, and policies — in accordance with established document control procedures and cGMP/GDP requirements.
Maintain and update document records in the eDMS with accuracy and completeness, ensuring proper version control, metadata entry, and lifecycle status tracking.
Track document expiration dates and review cycle timelines; proactively coordinate with process owners and the Manager to initiate timely renewals and revisions
Maintain comprehensive physical and electronic filing systems for controlled documents and quality records in compliance with retention schedules and regulatory requirements.
Verify that obsolete document versions are removed from active use and properly archived in accordance with document control procedures.
Perform GDP-compliant record reviews to verify completeness and accuracy of quality records, flag discrepancies to the Manager for resolution.
Prepare and organize document control packages for internal audits, client audits, regulatory inspections, and document change control activities.
Ensure confidentiality and controlled access of sensitive documentation in alignment with organizational policies and legal requirements.
Assist with the development and maintenance of document control work instructions and SOPs as directed.
Monitor training completion rates and identify at-risk or past-due training items; escalate proactively to the Manager prior to expiration.
Assist in developing and updating training materials including slide decks, assessments, and Read-and-Understand documents for GxP and SOP-based training programs.
Support new hire orientation by coordinating initial training assignments and verifying completion of required pre-task GxP, GDP, PDMA, and DSCSA training.
Compile and organize training completion data and generate routine compliance reports for review by the Manager.
Maintain all training records in an organized, accurate, and audit-ready state always.
Provide guidance and troubleshooting assistance to the Coordinator on LMS/eDMS tasks and training record questions.
Support audit and inspection preparation by retrieving training transcripts, qualification records, and document control packages; verify completeness and accuracy prior to submission.
Assist the Sr. Specialist and/or Manager during internal audits, client audits, and regulatory inspections by serving as a knowledgeable resource on document and training records.
Assist with tracking and follow-up on action items related to documentation or training deficiencies identified through audits, deviations, or CAPAs.

The above duties are meant to be representative of the position and not all-inclusive.

MINIMUM JOB REQUIREMENTS:

Education: Associate’s or bachelor’s degree in Life Sciences, Healthcare Administration, Business, or a related field; or equivalent combination of education and directly relevant experience.
Experience: 2–4 years of experience in document control, training coordination, quality administration, or a related role within an FDA-regulated environment (pharmaceutical, biotech, medical device, or 3PL/WD preferred).
Regulatory Knowledge: Working knowledge of cGMP, Good Documentation Practices (GDP), and foundational understanding of PDMA, DSCSA, and 21 CFR Part 11 documentation requirements.
Systems Experience: Demonstrated experience working in an eQMS/eDMS platform and/or LMS software; experience with WMS/ERP systems is a plus.

KNOWLEDGE, SKILLS & ABILITIES:

Working knowledge of current Good Manufacturing Practices (cGMP) and Good Documentation Practices (GDP) as applied in a regulated distribution or pharmaceutical environment.
High level of accuracy and attention to detail in document processing, data entry, and record-keeping to maintain inspection-ready quality records.
Demonstrated ability to write clear, accurate documentation entries and assist in drafting training and procedural content.
Strong organizational skills with the ability to manage multiple tasks, prioritize workload, and meet competing deadlines.
Good oral and written communication skills in English; Spanish proficiency is a plus.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with eDMS platforms required.
Intermediate mathematical skills

PHYSICAL DEMANDS:

Frequently required to sit or stand for extended periods; ability to work at a computer for prolonged durations with extensive keyboard and mouse use.
Regularly required to reach, pull, stoop, bend, kneel, and/or crouch as needed within a warehouse or office setting.
Occasionally lift and/or move objects up to 35 lbs.
Expected to support audits remotely or be physically present at the facility as required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CareTria is an equal opportunity employer

Apply Now

Refine Your Search

operations coordinator jobs in short hills, nj

Sr. Coordinator, Controlled Documentation & Training Compliance (2026-8004)

Operations Coordinator

Operations Coordinator

Operations Coordinator

NY STUDIO OPERATIONS COORDINATOR

Operations Coordinator

Dean's Office Operations Coordinator

Legal Operations Coordinator

Operations Coordinator

Staffing Coordinator

Inventory Control Coordinator

Site Operations Coordinator

Supply Chain Coordinator

Academic Operations Coordinator

Client Experience and Logistics Coordinator

Virtual Tutoring Coordinator

Administrative & Office Coordinator

Business Office Coordinator

Executive Operations Coordinator

Operations Coordinator, Insurance

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