Top 52 Personal assistant Jobs in Smithtown Ny

Executive Assistant
ClaimFox, Inc. —Ronkonkoma, NY
- $30 - $40 an hour
- Full-time
- Hybrid work
- Background check
- 5 years
- Office
Quick Apply
Executive Assistant to CEO
Louis C Ciliberti & Associates —Plainview, NY
- $115,000 - $123,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- 401(k)
- Paid time off
Quick Apply
Executive Assistant-3-5 years supporting CEO
Laurel Group —Huntington, NY
- $75,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
Northeast Endoscopy —East Setauket, NY
- $25 - $32 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- Paid holidays
- Health insurance
Quick Apply
2d
Business Analyst - DOE Brookhaven Site Office
Aleut Federal, LLC —Upton, NY
- $108,992 a year
- Microsoft Excel
- Microsoft Outlook
- Computer Science
- Disability insurance
- Health insurance
Quick Apply
Estate & Household Manager/Personal Assistant
AB Hires and Consulting LLC —Long Island, NY
- $75,000 - $120,000 a year
- Weekends as needed
- Google Workspace
- Research
- Mid-level
Quick Apply
Executive Assistant to the President & Sr. Leadership
Healthcare Association of New York State —Hauppauge, NY
- $80,000 - $90,000 a year
- Full-time
- Microsoft Outlook
- 5 years
- Office
Quick Apply
Executive Assistant
Spine Medicine and Surgery of Long Island —Ronkonkoma, NY
- $27 - $29 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Surgery
Quick Apply
Personal Assistant/ home helper
deli inc —Bay Shore, NY
- From $20 an hour
- Full-time
- Driver's License
- Experience working with children
- QuickBooks
Quick Apply
4d
Executive Assistant
Catholic Health —Bethpage, NY
- $36.57 - $40.79 an hour
- On call
- Acute care
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Tuition reimbursement
3d
ADMINSTRATIVE ASSISTANT - ASR Corporate Office, Hauppauge, New York
ASR INTERNATIONAL —Hauppauge, NY
- $55,000 - $65,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
- AD&D insurance
- Paid holidays
Secretary to Chairman - Orthopedics Department
NYU Langone Health —Mineola, NY
- $66,300 - $73,458 a year
- Microsoft Excel
- Microsoft Outlook
- Research
- Wellness program
Administrative Coordinator, Department of Surgery - Mineola
NYU Langone Health —Mineola, NY
- $66,300 - $73,458 a year
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Surgery
- Wellness program
2d
Household Manager & Family Assistant (Meal Prep & Childcare Support)
Sage Haus —Northport, NY
- $32 - $35 an hour
- Part-time
- Background check
- CPR Certification
- First Aid Certification
- Mileage reimbursement
Quick Apply
Bookkeeper/Administrative Assistant
USW Folding Box, Corrugated box and Display Workers Local 381 —Mineola, NY
- $25.26 - $30.00 an hour
- Full-time
- Bilingual
- Spanish
- Google Workspace
- Health insurance
- Paid time off
Quick Apply
13d
House Manager & Family Assistant
Sage Haus —Norwalk, CT
- $32 - $35 an hour
- Part-time
- Background check
- CPR Certification
- Research
- Mileage reimbursement
Quick Apply
Secretary/Receptionist
Lightspeed Networking LLC —Long Island, NY
- $17 - $22 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Excel
- Health insurance
- 401(k)
Quick Apply
EXECUTIVE ASSISTANT TO VP OF FINANCE (REMOTE – INDIA OR PHILIPPINES)
HELS —Hicksville, NY
- $60,000 - $80,000 a year
- Remote
- Google Workspace
- Microsoft Outlook
- ERP systems
Executive Operations Coordinator
Renewal by Andersen Metro & Midwest —Farmingdale, NY
- $75,000 - $85,000 a year
- Full-time
- Mid-level
- Office
- Construction experience
- Travel reimbursement
- Paid holidays
Quick Apply
13d
Management Coordinator, Security
Bridgewater Associates —Westport, CT
- $125,000 - $200,000 a year
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
8d

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personal assistant jobs near smithtown ny

Executive Assistant

ClaimFox, Inc. -
Ronkonkoma, NY

Quick Apply

Job Details

Full-time
$30 - $40 an hour

Qualifications

Stakeholder engagement
Correspondence management
Confidential information handling
Business travel arrangements
Executive administrative support
Attention to detail
Working as an executive assistant
Time management
Stakeholder management

Full Job Description

ClaimFox, Inc is looking for a High Octane, Experienced Executive Assistant

Position: Executive AssistantLocation: Hybrid (4 days in office) – Ronkonkoma, NY
Employment Type: Full-Time
Compensation: $30.00 – $40.00 per hour

Position Overview

ClaimFox, Inc. is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to multiple executives in a fast-paced environment. This role requires exceptional attention to detail, strong communication skills, and the ability to anticipate needs while managing competing priorities.

Key Responsibilities

Provide high-level administrative support to multiple executives simultaneously, effectively adapting to and managing diverse working styles and personalities.
Manage complex and frequently changing calendars, ensuring efficient scheduling and prioritization.
Coordinate detailed domestic and international travel arrangements, including optimizing corporate travel benefits and rewards programs.
Plan and execute meetings, events, and offsite engagements.
Serve as a trusted gatekeeper and liaison, maintaining professional communication with internal and external stakeholders.
Handle a combination of business tasks and personal responsibilities with discretion.
Anticipate executive needs and proactively address potential challenges.
The ideal candidate will be highly coachable, adaptable, and resourceful, with strong intuition and a diligent work ethic, and will consistently exercise the utmost discretion in handling sensitive information while upholding strict standards of confidentiality and privacy.

The ideal candidate for this role is an experienced Executive Assistant who thrives in a fast-paced, high-expectation environment and can seamlessly support multiple executives with different personalities and working styles. They are highly organized, adaptable, and proactive, with the judgment and intuition to anticipate needs before they arise. This person communicates professionally, handles sensitive information with complete discretion, and remains calm and resourceful while managing competing priorities, travel coordination, events, and day-to-day executive support. A strong work ethic, attention to detail, and solutions-oriented mindset are essential for success in this role.

Qualifications

Minimum of 5 years of experience as an Executive Assistant.
Effective in adapting to and managing diverse working styles and personalities.
Exceptional organizational and time-management skills.
Strong ability to manage shifting priorities and deadlines.
Excellent written and verbal communication skills with a polished, professional demeanor.
High level of discretion, integrity, and confidentiality.
Proactive, solutions-oriented mindset with strong attention to detail.
Experience in real estate is a plus.

What We Offer

Hybrid work schedule (4 days in office).
Competitive compensation package.
Comprehensive benefits.
Opportunity to work closely with senior leadership and contribute meaningfully from day one.

How to Apply

If you thrive in a high-performance environment, excel at anticipating needs, and maintain composure under pressure, we encourage you to apply for immediate consideration.

Pay: $30.00 - $40.00 per hour

Experience:

Executive Assistant: 5 years (Required)

Work Location: Hybrid remote in Ronkonkoma, NY 11779

Quick Apply

Refine Your Search

personal assistant jobs in smithtown ny

Executive Assistant

Executive Assistant to CEO

Executive Assistant-3-5 years supporting CEO

Executive Assistant

Business Analyst - DOE Brookhaven Site Office

Estate & Household Manager/Personal Assistant

Executive Assistant to the President & Sr. Leadership

Executive Assistant

Personal Assistant/ home helper

Executive Assistant

ADMINSTRATIVE ASSISTANT - ASR Corporate Office, Hauppauge, New York

Secretary to Chairman - Orthopedics Department

Administrative Coordinator, Department of Surgery - Mineola

Household Manager & Family Assistant (Meal Prep & Childcare Support)

Bookkeeper/Administrative Assistant

House Manager & Family Assistant

Secretary/Receptionist

EXECUTIVE ASSISTANT TO VP OF FINANCE (REMOTE – INDIA OR PHILIPPINES)

Executive Operations Coordinator

Management Coordinator, Security

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